VISN 22 - Request for Information.pdf

Request for Information (RFI)

Department of Veterans Affairs Veterans Integrated Services Network (VISN) 22 Office of Capital Asset Management (V22-CAM)

Cloud Based Project Management Information System (PMIS)

RFI Post date: May 19, 2026 RFI responses due: May 26, 2026

1. Introduction

This is a Request for Information (RFI) only. Do not submit a formal quote. This RFI is for planning purposes only and shall not be considered an Invitation for Bid, Request for Task Execution Plan, Request for Quotation, or a Request for Proposal. Additionally, there is no obligation on the part of the Government to acquire any products or services described in this RFI. Your response to this RFI will be treated only as information for the Government to consider. You will not be entitled to payment for direct or indirect costs that you incur in responding to this RFI. This request does not constitute a solicitation for quotes or the authority to enter negotiations to award a task order/contract. No funds have been authorized, appropriated, or received for this effort.

The information provided may be used by the Department of Veterans Affairs (VA) in developing its acquisition strategy andProduct Description (PD). Any information submitted by respondents to this RFI is strictly voluntary; however, any information received shall become the property of the Government and will not be returned to the respondent. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this RFI. Product information, brochures, part numbers, and/or other description information may be included with the submission.

The NAICS for this requirement is undecided at this time. Small Business companies with the capability to perform this requirement, in total or in part, are encouraged to participate. If you are interested only in subcontracting opportunities, please indicate this fact clearly in your submission. Please indicate a suggested NAICS code for the requirement requested under this request for information. Please indicate your company size and socio-economic status for applicable NAICS codes.

Be advised that set-aside decisions may be made based on the information provided in response to this RFI. Responses should be as complete and informative as possible.

2. Background

The mission of the Department of Veterans Affairs (VA), Veterans Integrated Service Network (VISN 22), Office of Capital Asset Management (CAM) is to provide support for all VA Medical Centers in relation to their capital improvement programs which include design, construction, and lease project management, operations and maintenance, and planning. This allows each healthcare system to deliver high-quality, cost-effective facilities in support of our nation's Veterans. VISN customers are VA employees in medical centers, and community-based clinics across Southern California, Arizona and New Mexico who proudly work at the front lines of service delivery to our nation’s Veterans.

Daily Project Management (PM) decisions require distribution and review of documentation for analysis, justification, and approval. Decisions in PM workflows require collaboration amongst a variety of stakeholders to provide information necessary to support decisions. Project Management Information Systems (PMIS) provide engineers with the opportunity to improve accountability and collaboration while capturing a digital record of all PM decisions and supporting information.

This procurement requires a Commercial-off-the-Shelf (COTS), Software as a Service (SaaS) brand name Kahua or equal solution to replace its current project management process. The solution shall be Federal Risk and Authorization Management Program (FedRAMP) authorized at a Moderate or higher impact level. The Contractor shall provide licenses to PMIS software along with comprehensive support services to ensure successful deployment of the PMIS for 400 users (150 VA staffs and 250 support contractors). The system shall be a collaborative cloud-based communication and project management information system for the architect/engineering and construction (AEC) community.

The PMIS solution shall support VISN-level portfolio management and oversight across all VA Medical Centers, outpatient facilities, and leased assets within VISN 22. VISN CAM users shall have portfolio-wide visibility, reporting, and governance authority while preserving facility-level execution control. The PMIS shall support high-volume, Non- Recurring Maintenance (NRM) and Minor Construction projects, including template-based project creation, lightweight workflows, and rapid project setup and closeout to meet fiscal year execution demands.

The consumption model for this PMIS shall be License based where the total cost is based on total users with access to the system.

The required Brand Name or Equal to Kahua shall meet all of the salient characteristics identified in this PD.

*See Attached Draft Product Description*

3. Responding to this RFI

The respondent does not need to meet all requirements but in their response must clearly demonstrate how their solution does or does not meet each of the requirements in this document. For requirements not currently met by the respondent’s solution, they shall propose a plan, cost, and timeline to implement the requirement.

4. Submittal Information:

There is a page limitation for this RFI of 15 pages. The Government will not review any other information or attachments included, that are in excess of the 15-page limit. NO MARKETING MATERIALS ARE ALLOWED AS PART OF THIS RFI. Generic capability statements will not be reviewed. Your response must address capabilities specific to the services required in the attached DRAFT PD and must include the following:

a. Vendor Information:

Name of Company:

Address:

Point of Contact:

Phone Number:

Email Address:

SAM Unique Entity Identifier (UEI):

Company Business Size & Status:

For Veteran-Owned Small Businesses (VOSB) and Service-Disabled Veteran- Owned Small Businesses (SDVOSB), proof of certification with SBA

Your company’s ability to meet the set aside requirement in accordance with

VAAR 852.219-73 (JAN 2023)

(DEVIATION) VA Notice of Total Set- Aside for Certified Service-Disabled Veteran-Owned Small Businesses and 13 CFR §125.6, which states the contractor will not pay more than 50 percent of the amount paid by the Government to it to firms that are not SDVOSBs.

Existing Contractual Vehicles (GWAC, GSA MAS, NASA SEWP, etc.):

If Artificial Intelligence (AI) is part of your Company’s system/solution, provide the below self-certification with their quote/proposal affirming that the identified/proposed AI System/LLM complies with the two Unbiased AI Principles, Truth-seeking and Ideological Neutrality, as required by the Office of Management and Budget (OMB) Memorandum M-26- 04, “Increasing Public Trust in Artificial Intelligence Through Unbiased AI Principles”, or indicate otherwise that a self-certification is Not Applicable.

Additionally, your company shall self-certify that the content requested within the AI System/LLM Development and Operation Documentation, as identified in OMB Memorandum M-26-04 as Transparency Documentation, will be provided for its proposed AI System/LLM during the period of performance, meet the required transparency threshold and align with the two Unbiased AI Principles.

Failure to include the requisite your company’s self-certification may render the proposal/quotation unacceptable, and therefore ineligible for award. The Government will rely on your company’s self-certification that its proposed AI System/LLM adheres to the Unbiased AI Principles and related requirements. VA reserves the right to request additional information if it determines that doing so is in the Government’s best interest.

b. Provide a summary of your capability to meet the requirements contained within the draft PD for the following areas:

1) Provide a summary of your technical capability to meet the PD requirements to include your proposed solution.

2) Provide a brief explanation on how you would approach this requirement.

c. Please provide an informal quote for this requirement.

d. Corporate experience or expertise in performing these services and specific examples or references. Specific examples or references provided must include the agency, point of contact, dollar value, and contract number.

e. Has the DRAFT PD provided sufficient detail to describe the technical requirements that encompass the software development and production operations support services to be performed under this effort.

_____ YES ______ NO (if NO, answer question f.)

f. If “NO”, please provide your technical comments/recommendations on elements of the DRAFT PD that may contribute to a more accurate proposal submission and efficient, cost-effective effort.

Responses are due no later than 3:00PM (EST) on May 26, 2026 via email to Elena Juliano at Elena.Juliano@va.gov and John Vardouniotis at ioannis.vardouniotis@va.gov . Please note “V22-CAM PMIS RFI” in the subject line of your response. Mark your response as “Proprietary Information” if the information is considered sensitive. The email file size shall not exceed 5 MB.

OFFERORS ARE ADVISED THAT THIS REQUIREMENT MAY BE DELAYED,

CANCELED, OR REVISED AT ANY TIME.

mailto:Elena.Juliano@va.gov mailto:ioannis.vardouniotis@va.gov