VirTra Sole Source Letter.docx

This is a Sole Source Notice issued by the High Desert Education Service District (HDESD) in Redmond, Oregon, for the procurement of a VirTra V-One portable training system. The notice indicates HDESD's intent to award a sole source contract to VirTra, Inc., located in Chandler, Arizona, for the purchase of the VirTra system along with the Virtual Interactive Coursework and Training Academy certified simulator training curriculum and two days of basic operator system training for up to six people. The notice was posted for the required seven-day period as mandated by OAR 125-247-0275, with interested vendors permitted to submit capability statements demonstrating their ability to provide the required proprietary system within seven calendar days of the notice publication date. The protest deadline was established for Thursday, September 10th at 3:00 PM, with protests to be submitted to HDESD's contract analyst, Katie Huff, at the district's Redmond office.

The sole source justification is based on the proprietary nature of the VirTra system, which utilizes manufacturer-specific hardware and simulation software designed exclusively for law enforcement training environments. A manufacturer's proprietary letter confirms that the system and associated software are available only through VirTra, Inc. or its authorized distributors, establishing the basis for the non-competitive procurement. No pricing information, contract term, renewal options, or funding source details were specified in the notice. This procurement was designated as Bid S-P09003 and submitted by Angella LaFontaine, Chief Financial Officer of HDESD.