VIR Form.pdf

TAHEF-FORM-NO. 007 Rev C

NUWCDIVNPT TAHE FACILITY

NUWC, BLDG 6 NEWPORT, RI 02841

Revision Date: 04/29/2025

(REFER TO INSTRUCTIONS ON PAGES 3 AND 4)

VENDOR INFORMATION REQUEST 1. VIR NO.:

2. SUPPLIER NAME AND ADDRESS 3. DATE

4. DATE DISPOSITION REQUIRED

5. MATERIAL NOMENCATURE 6. W0 7. PART NUMBER 8. QUANTITY 9. SERIAL NUMBER

10. STATUS OF PART

Not Started In Process Completed

11. DESCRIPTION:

12. CAUSE OF NONCONFORMANCE:

13. RECOMMENDED CORRECTIVE ACTION:

14. RECOMMENED DISPOSITION:

15. TECHNICAL JUSTIFICATION AND PURCHASER’S BENEFIT:

16. DELIVERY IMPACT

YES NO

17. COST IMPACT

YES NO

IF DISAPPROVED,

DELIVERY WILL BE:

IF YES, REPAIR COST

IF APPROVED, DELIVERY

WILL BE:

IF YES, REPLACMENT COST

THE VENDOR ACCEPTS FULL

RESPONSIBILITY FOR THE

CORRECTNESS OF

INFORMATION AFFECTING

THE ABOVE PARTS

18. REPORTED BY:

SIGNATURE:

PHONE:

VENDOR: PLEASE DO NOT WRITE ON PAGE 2

SEE PAGE 2 FOR TAHEF RESPONSE

Typed/Wet Sign Digital Signature

NUWC, BLDG 6 NEWPORT, RI 02841

19. VIR POC DATE VIR RECEIVED

PRIORITY ROUTINE

URGENT

SOW# WO#

20. LOGISTICAL ACCEPTABILITY

OUTSIDE SERVICES

REQUIRED

OTHER WORK ORDERS AFFECTED

YES NO

CHANGE IN SCOPE

YES NO

SIGNED

PLANNING or INVENTORY

REQUIRED

TAHEF SCHEDULE IMPACT

YES NO

REPLACMENT PARTS

YES NO

SIGNED

LIBRARY

REQUIRED

LATEST DWG/STD

YES NO

OTHER DOCUMENTATION NEEDED

YES NO

SIGNED

PURCHASING

REQUIRED

ALTERNATE PROCURMENT

YES NO

COST JUSTIFIED

YES NO

SIGNED

QUALITY ASSURANCE

REQUIRED

QUALITY ISSUES

YES NO

NEW/REVISED RIR REQUIRMENTS

YES NO

SIGNED

LOGISTICS NOTES:

21. TECHNICAL ACCEPTABILITY

ENGINEERING DISPOSITION:

RPR REQUIRED Y N

RFV REQUIRED Y N

MAJOR

MINOR

ISEA/TDA REQUIRED Y N

ENGINEERING SIGNED: PRODUCTION MANAGER SIGNED: PROGRAM MANAGER SIGNED:

APPROVALS

22. FINAL DISPOSITION:

APPROVE

CONDITIONALLY APPROVE

DISAPPROVE

N/A or INFORMATION ONLY

TAHEF MANAGER SIGNED: 23. ISEA or TDA (as required) SIGNED:

24. RESPONSE TO VENDOR:

NOTICE TO SUPPLIER: THE RESPONSE OUTLINED ABOVE IS

APPLICABLE TO THE MATERIAL ON THIS VIR ONLY. SHIPPING

DOCUMENTS FOR THIS MATERIAL MUST REFERENCE THIS VIR.

25. RESPONSE SENT TO SUPPLIER BY

PURCHASING:

VERSION: VENDOR COPY TAHEF COPY

Revision Date: 04/29/2025

NUWC, BLDG 6 NEWPORT, RI 02841

VENDOR INFORMATION REQUEST FORM INSTRUCTIONS

A PROPERLY APPROVED VENDOR INFORMATION REQUEST (VIR) IS REQUIRED TO RESOLVE TECHNICAL QUESTIONS OR

PROBLEMS INVOLVING TOWED ARRAY HANDLING EQUIPMENT FACILITY WORK ORDERS.

TO FACILITATE THE PREPARATION OF THE FORM, A BRIEF DESCRIPTION APPEARS BELOW INDICATING THE

INFORMATION REQUIRED TO BE ENTERED IN THE APPROPRIATE BLOCK. IF MULTIPLE PAGES ARE REQUIRED, LINK

ADDITIONAL PAGES BY BLOCK NUMBER TO THE FIRST PAGE.

BLOCK NO. ENTRY (BLOCKS 2-18 TO BE FILLED IN BY VENDOR)

(BLOCKS 1, 19-25 TO BE FILLED IN BY TAHE FACILITY)

To be completed by vendor:

1. VIR number will be provided after VIR disposition. Refer to this number (provided by the Towed Array Handling Equipment Facility) on any inquiry. Record this number on the packing list prior to shipping.

2. Enter your full company name and mailing address.

3. Enter the date the entries are being made.

4. Provide the date a response is needed in order to avoid delay of delivery.

5. Enter the nomenclature of the part that appears on the purchase order.

6. If not populated, enter the TAHEF work order number that pertains to the purchase/service.

7. Indicate the part number(s) affected.

8. Quantity of pieces affected by VIR (not quantity ordered).

9. Serial number of piece affected, where applicable.

10. Check appropriate part status block.

11. Describe the specific problem/question/proposed change, or nonconformance in detail:

• indicate what, if anything, is nonconforming

• when proposing a material substitution, include a full description of the substitute material (i.e.: alloy, class, condition or temper, specification, etc.).

Attach a copy of the test report for the material if available and with the shipment of the completed hardware.

• when reporting a nonconformance involving the heat treatment of material, a copy of the applicable heat treatment procedure used should be attached.

• when reporting chemical and mechanical nonconformance, attach a copy of the test report applicable listing both chemical and mechanical test results of the material.

• use a continuation or sketch sheet if this space is inadequate to show a sketch or to fully describe the problem

12. Indicate what the cause of the nonconformance is.

13. Indicate the recommended corrective action.

14. Indicate the recommended disposition.

15. Include the technical justification for accepting permanent nonconformance by indicating the effect of the deviation on the form, fit or function of the material, part or component. State clearly if unable to provide technical justification. Provide rationale for perceived benefit to purchaser.

16. Indicate if delivery is impacted. If so indicate new delivery date based on approval or disapproval.

17. Indicate if the cost to the TAHEF is impacted and if so, by how much. For outside services include repair vs replacement cost.

18. Provide name of person to contact in case of any questions regarding VIR. WARNING: If using a digital signature information entered on the first page will be locked.

19. VIR can be sent to the VIR POC via the email provided or the TAHEF representative who solicits the quote.

NUWC, BLDG 6 NEWPORT, RI 02841

To be completed by TAHEF:

20. If required by the VIR POC, mark each block as applicable. Utilize the Logistics Notes to enter information that is more specific.

Any changes made to Section 19 should be noted in the Logistics Notes. Signature required if department input is required.

21. Engineering to create a disposition and recommendation. Mark each block as applicable. Engineering, Production Manager, and Program Manager signatures required. WARNING: Engineering signature locks Section 20, Program Manager signature locks Section 19 and VIR Number

22. Mark final disposition as applicable. TAHEF manager signature required. WARNING: TAHEF Manager signature locks every field prior to it.

23. ISEA/TDA signature as required by block 21.

24. TAHEF Manager: type a formal answer to the vendor in Section 24 reflecting final disposition and path forward.

Purchasing: Two copies should be saved, a vendor copy and TAHEF copy. The vendor copy should only have the response to vendor and signatures on the second page and all other internal information should be redacted. The TAHEF copy should include all internal information as written for archiving purposes.

VIR POC: Save the TAHEF copy in the appropriate archive.

25. WARNING: Selecting "Vendor Copy" will erase all "Need to Know" information from the form.

WARNING: Signature in Section 25 locks the entire document.

Government Purchasing: Sign and date completed VIR just before sending to the Contracting Officer (if the purchase was done via Government Contract)

Government or Contractor Purchasing: Sign and date completed VIR just before sending it to the vendor (if the purchase was done via bankcard or ODCs).