village of wilmette 27001 - RFB - Water Treatment Chemicals.pdf

RFB No. 27001

Village of Wilmette

REQUEST FOR BID No. 27001

FOR

“WATER TREATMENT CHEMICALS”

(Aluminum Sulfate, Proprietary Coagulant Products, Fluorosilicic Acid, and Sodium Hypochlorite) https://www.wilmette.gov/bids.aspx

Last Date/Time for Questions 09/22/2026

2:00 pm local time

Last Addendum Issued 09/24/2026

Bids Due and Opened on DemandStar.com

09/29/2026

Submit Questions To:

purchase@wilmette.com

Submit Bids At:

www.DemandStar.com

Note: This cover sheet is an integral part of the bid documents and is, as are all of the following documents, part of any contract executed between the Village of Wilmette and any successful Bidder.

Bidder Company Name (please print)

VILLAGE OF WILMETTE

NOTICE TO BIDDERS

The Village of Wilmette (“Village”) will receive bids on DemandStar.com until September 29, 2026, at 2:00 pm, local time for the water treatment chemicals Aluminum Sulfate, Proprietary Coagulant Products, Fluorosilicic Acid and Sodium Hypochlorite.

Description of Work The proposed work is officially known as Water Treatment Chemicals, as further described in the Specifications section of this RFB.

Bid Bond A bid bond is not required.

Availability and Clarification of Documents This RFB and any addendums will be posted on DemandStar.com and the Village’s website at:

https://www.wilmette.gov/bids.aspx. The deadline for submitting questions is 2:00 pm local time 09/22/2026. Bidders will provide written acknowledgment of each addendum issued with their submitted bid. Oral explanations will not be binding. No clarifications, interpretations or addenda shall be issued after 2:00 pm local time on 09/24/2026. It is the sole responsibility of the Bidder to check DemandStar.com and the Village’ website to determine if an addendum has been posted.

Restriction Of Communication Any questions related to this RFB must be submitted in writing to Cliff Ruemmler, Purchasing Manager, at Purchase@wilmette.com. Questions received by the Village, including the Village’s responses, will be consolidated and posted on DemandStar.com and the Village’s website.

All other communications between a Bidder and Village staff, public official(s) and/or Village consultants concerning any part of this solicitation is strictly prohibited. Failure to comply with this requirement may result in the Village disqualifying the Bidder’s bid.

Confidentiality Bidders’ response, in its entirety, is subject to the Illinois Freedom of Information Act and that no part of the Bidder’s response will be considered confidential by the Village.

BID PREPARATION AND SUBMISSION

Preparation of Bid Documents The Bidder shall prepare the bid on the attached bid forms furnished by the Village. All blank spaces on the bid pages applicable to the subject specification must be correctly completed. All signatures must be completed. Bidders are warned against making any erasures or alterations of any kind, and Bids which contain omissions, erasures, conditions, alterations, or additions not called for may be rejected.

Conditions Bidders are responsible to become familiar with all conditions, instructions, and contract documents governing this bid, including the Contract terms attached in Appendix One (1). Submission of a bid will be considered specific evidence of having performed the above. Any exceptions to the contract document that you may have must be included on the Bid Exception Sheet. Once the award has been made, failure to have read all the conditions, instructions and specifications of this RFB shall not be cause to alter the original bid or to request additional compensation.

Conflict with Existing Village Contracts The supply and delivery of the Water Treatment Chemicals shall be treated as a separate contract and not performed in conjunction with any existing contracts as currently held by the Bidder. Any Bidder that currently performs work for the Village under an existing contract must agree to provide additional crews (labor and equipment) to guarantee that timeliness, quality and services currently rendered do not suffer in any way due to additional work contained in this Bid.

Submission of Bids All Bids must be submitted electronically through DemandStar.com by the specified opening date and time of the bid. Bids submitted after the specified date and time will not be accepted. Mailed bids and bids emailed to the Village will not be accepted without prior written approval by the Village. It is the sole responsibility of the Bidder to submit the pdf copy of the bid on DemandStar.com.

Modify or Withdrawal of Bids Bidders may modify, withdraw or cancel their bid at any time prior to the bid opening date and time by deleting the bid document(s) attached to their submission on DemandStar.com. Mailed or emailed requests to withdraw a bid arriving after the specified bid opening date and time will not be accepted regardless of date/time stamp or post-marked time on the envelope. After the bid opening date and time, no bid shall be withdrawn or canceled for a period of ninety (90) calendar days. The successful Bidder shall not withdraw or cancel its bid after having been notified by the Purchasing Manager that said bid has been accepted, subject to approval by the Village Board.

Competency of Bidder The Bidder, if requested in writing, must present within five (5) business days, evidence satisfactory to the Village of ability and possession of the necessary facilities, equipment, personnel, prior experience, financial resources, and/or certificates of insurance.

Qualifications of Bidders Bidder must have the following minimum experience:

a. Three years’ experience as a continuously operating entity engaged in the performance of similar Work.

b. Bidder must have all permits and licenses required by local municipal, county, state and/or federal regulations and laws.

Bid Tabulation A summary bid tabulation will be posted on DemandStar.com and the Village’s website (https://www.wilmette.gov/bids.aspx) generally within one business day of the bid opening. Copies of bid tabs will not be mailed/emailed to individual companies.

Consideration of Bids The work shall be awarded to the responsible Bidder who submits the responsive bid that is most advantageous to the Village.

The Village reserves the right to waive any technicalities, irregularities or award in part or in whole or to not award at all, reject any and all bids, and may order a re-advertisement for new bids or whatever is in the best interest of the Village.

Failure on the part of the successful Bidder to execute a contract within thirty (30) calendar days of its receipt or to provide an acceptable performance bond, if required, shall be considered just cause to withdraw the award. In such case the bid security shall be forfeited as liquidated damages and not as a penalty.

If the bid does not meet the entire Village specifications but does substantially meet the requirements, the bidder should indicate, in writing on the Bid Exception Sheet, all deviations from the specifications.

The Specifications included in this RFB are to be considered the minimum specifications to perform the Work.

Disqualification of Bids The following will be cause for disqualification of bid:

a. Prices excessively high and/or exceed monies available for the intended work;

b. Failure to offer to meet specified delivery or performance schedules;

c. Failure to price out the bid in conformance to the required format; or qualification of price to protect the Bidder from unknown future market conditions;

d. Rights of the Village limited under any contract clause;

e. Reasonable basis to suspect either conflict of interest or collusion among Bidders;

f. Bidder fails to submit required information, literature, or affidavits with bid;

g. Late bids;

h. Failure of any authorized person to sign any required forms or to sign the bid;

i. Bidder is prohibited by local, state or federal law from entering into public contracts;

j. Bidder is in arrears or is in default to the Village upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the Village;

k. Bidder has failed to perform faithfully any previous contract with the Village; and

l. Anything to be in violation of the procurement policies and procedures for the Village of

Wilmette.

INSTRUCTIONS TO BIDDERS ON COMPLETING FORMS

The following Bid Forms must be filled out completely, executed by an authorized agent and included in the bid per the Submission of Bids instructions herein.

BID SUBMISSION FORMS, in this order

...... Bid Cover Sheet (page 1 of RFB)

...... Bidder Information Sheet

...... Bid Sheets

...... Specifications

...... Reference Form

...... Bid Exceptions Sheet

...... Bid Affirmation and Certification Pages (signed)

...... Certification of Compliance (signed)

SUCCESSFUL Bidder ONLY The successful Bidder will be required to execute the Contract included in Appendix One to this RFB. These documents SHOULD NOT be completed at the time of bid submission.

BIDDER INFORMATION SHEET

WATER TREATMENT CHEMICALS

Company Name:

DBA:

Address:

City, State, Zip:

Contact Name:

Phone Numbers:

Email:

Website:

Federal Employer Identification # (FEIN):

IL Secretary of State File #:

IL Department of Employment Security #:

IL Department of Revenue Registration #:

IL Department of Professional Regulation #:

Please include an explanation for any blank or “n/a” responses above. ____________________

The Village is required to make a good faith effort to collect and publish certain demographic information for all vendors and subcontractors doing business with the Village. The Village is now required to report whether the Village’s vendors or subcontractors are a minority, women, or veteran-owned business as defined by the Illinois Public Act 102-0265. In addition, if the vendor or subcontractor is self-certifying, the Village is required to disclose if the business is certified as a small business under Small Business Administration standards.

Business Type (Select all the apply)

Certified

(Circle All That Apply) Certified By(2)

Minority-owned(1) Yes / No

Women-owned(1) Yes / No

Veteran-owned(1) Yes / No

Federal SBA Qualified Yes / No (1)As defined by the Business Enterprise for Minorities, Women, and Persons with Disabilities Act (30 ILCS 575/).

(2)If Certified, provide the name of the certifying organization or state “self-certified”.

BID SHEET

Bidder hereby proposes and agrees to supply the Water Treatment Chemicals to the Village in accordance with the terms, conditions, standards, requirements and specifications set forth in this Bid, for the unit prices as follows:

_______________________ hereby agree to furnish to the Village all Water Treatment Chemicals in accordance with provisions, instructions, and specifications of the Village, for the two (2) year period beginning January 01, 2027, and ending December 31, 2028. If the Village elects to award a one (1) year contract instead, the contract will terminate on December 31, 2027. The unit prices for the Contract will be as follows:

GROUP A - Liquid Coagulant

Bid Line Description

Est.

Annual

Quantity

Year 1 Unit Price 01/01/2027 to 12/31/2027

Year 2 Unit Price 01/01/2027 to 12/31/2028

A1 Bauxite Alum- 4,000 gal. load Concentration = 8.3% Al2O3

235 Tons $ __________ /ton (dry) $ __________ /ton (dry)

A2 Alumina Trihydrate - 4,000 gal.

load 235 Tons $ __________ /ton (dry) $ __________ /ton (dry)

A3 DelPAC 2020- 4,000 gal. load Concentration = ________%

Al2O3 210 Tons $ _________ /Ib $ _________ /Ib

A4 SternPAC 70 - 4,000 gal. load Concentration = ________%

Al2O3 210 Tons $ _________ /Ib $ _________ /Ib

Product Manufacturer: ________________________________

Product Name: ________________________________

BID SHEET

(continued)

GROUP B - Liquid Fluorosilicic Acid

Line Description

Est.

Annual

Quantity

Year 1 Unit Price 01/01/2027 to 12/31/2027

Year 2 Unit Price 01/01/2027 to 12/31/2028

B Liquid Fluorosilicic Acid - 3,000 gal load Concentration = 23%

H2SiF6 65 Tons $ _______ /ton $ _______ /ton

GROUP D - Liquid Sodium Hypochlorite

Line Description

Est.

Annual

Quantity

Year 1 Unit Price 01/01/2027 to 12/31/2027

Year 2 Unit Price 01/01/2027 to 12/31/2028

D Liquid Sodium Hypochlorite-

4,000 gallon load Concentration = 15 % NaOCl

60,000 gal $ _______ /gal $ _______ /gal

SPECIFICATIONS

The following Specifications and other provisions shall govern the performance of the proposed Work and will be made a part of the Contract.

1. General Product Requirements

a. Product must be approved by Illinois EPA for use in potable water.

b. Product must be certified to meet ANSI/AWWA Standards, latest revision.

c. Product must be NSF Standard 60 approved.

d. Documentation demonstrating IEPA, ANSI/AWWA, and NSF approval must be submitted with bid.

e. A typical lot analysis, product information sheet and MSDS must be included with the bid.

2. Product Substitutions No products substitutions are allowed without the expressed written consent of the Village.

3. Chemical Delivery

a. All deliveries will be made to the Wilmette Water Plant, 200 Lake Avenue, Wilmette, IL between the hours of 7:00 AM – 2:00 PM, Monday through Friday.

b. Deliveries shall be made with a minimum of three days’ notice by the Village.

c. Deliveries shall be made in quantities of approx. 4,000 gallons each (full tanker truck load), except for Fluoride which will require 3,000 gallon deliveries. The Village does not guarantee the specific amount of any chemical that will be purchased during the term of the contract. It is estimated that the approximate annual weight to be purchased by Wilmette of each chemical will be:

i. Alum 235 tons (dry) 86,500 gallons

ii. Proprietary Coagulant 210 ton 40,000 gallons

iii. Sodium Hypochlorite (15%) 300 tons 60,000 gallons

iv. Fluoride 65 tons 12,000 gallons

d. A Certificate of Analysis (COA) must be provided with each delivery. The COA must contain a lot number, percent product or concentration and listed impurities. The analytical procedure used for each COA parameter must be submitted to Wilmette Water Plant prior to first delivery.

e. Deliveries shall be made in sealed tanker trucks dedicated to water treatment chemical delivery. All openings into the tanker must be closed with tamper evident seals.

Numbered seals referenced on the bill of lading are required.

f. Delivery trucks shall have a compressor to aid in delivery of product.

g. Prior to delivery, the driver’s identification, date of delivery, seal serial number and approximate time must be provided to Wilmette Water Plant. Upon arrival and prior to off-loading chemical, driver must display a picture I.D.

4. Other Requirements

a. Manufacturer must provide a one-hour class at Wilmette Water Plant on safe handling of treatment chemicals, or provide a DVD/Video.

b. Manufacturer must provide the Village with emergency contact information in the event of a major spill or leak at the Wilmette Water Plant.

5. Aluminum Sulfate (Alum) -- Al2(SO4)3

a. Quality

Chemical to be furnished shall conform to the latest revision of AWWA Standard Specification for Aluminum Sulfate B403 and, in addition, shall be free of any additives or detergents applied as dispersing agents. The product shall be certified and listed by ANSI/NSF as meeting the requirements of NSF Standard 60, current edition.

b. The aluminum sulfate in Bid Line A2 shall be made exclusively from Alumina Tri-hydrate and not exceed 75 ppm of iron content:

i. Appearance and Odor: Clear yellow liquid, sweet odor

ii. Flash Point: Not Flammable

iii. Vapor Pressure: Water Solvent

iv. Specific Gravity: 1.31 +/- 0.02 g/ml

v. Product pH: 2.00 +/- 0.50 standard pH units

vi. Solubility in Water: Complete

c. Shipment & Storage

Deliveries must be made in minimum quantities of 4,000 gallons. Deliveries will be received in bulk for transfer to owner’s storage tanks. Connection to building piping shall be 2" cam-lock coupling. Delivery shall include certified weight tickets. The aluminum sulfate will be stored in two (2) eight thousand (8,000) gallon tanks.

d. Price Price should be stated for Aluminum Sulfate in liquid form containing not less than 17% Aluminum Oxide (AL2 O3).

i. Bid Line A1: Aluminum Sulfate made from Bauxite Ore. (dry price, $ per ton, dry weight calculated as shown below, based on weight tickets).

ii. Bid Line A2: Aluminum Sulfate made exclusively from Alumina Trihydrate and not to exceed 75 ppm of Iron Content (dry price, $ per ton, dry weight calculated as shown below, based on weight tickets).

e. Payment Certified weight tickets shall be furnished with all invoices rendered for delivery of Liquid Aluminum Sulfate in bulk. Invoices for payment for Liquid Aluminum Sulfate shall contain certification as to concentration of AL2O3 in chemical, specific gravity and weight of dry Aluminum Sulfate in the following manner:

i. (Net Weight X Conc. %) / (17%) = lbs. Dry Alum

ii. (Lbs. Dry Alum) X (1/2000) X (Bid Unit Price $/ton) = Invoice Amount

iii. Where: Net Wt = Net Weight in pounds of Liquid Aluminum Sulfate delivered

iv. Conc. = Concentration of Aluminum Oxide (AL2O3) in percent (as determined by analysis).

v. 17% = A physical constant which is % of molecular weight of aluminum oxide in dry Alum.

vi. Sample calc, assuming Net Wt of Liquid Alum is 46,000 lbs., contract price

$100/ton, with AL2O3 = 8.3%

1. (46,000 x 8.3) / (17) = 22,459 Lbs. Dry Alum

2. (22,459) X (1/2000) X ($100/ton) = $1,122.95 Invoice Amount

f. Testing When a shipment is received, the Village will collect one sample of at least 500 ml. from the truck for laboratory analysis. The sample will be analyzed for specific gravity and % AL2O3 and will be made available for testing by the supplier at his own expense should any discrepancies arise. Invoices will be checked against laboratory analyses for accuracy. The Village reserves the right to dispose of samples 60 days after delivery.

g. Pre-qualified Vendors / Products Liquid Aluminum Sulfate: No pre-qualification needed, provided above specifications are met by vendor.

6. Proprietary Coagulant Products (Alum/Polymer Blend)

The Proprietary Coagulant product shall be certified and listed by ANSI/NSF as meeting the requirements of NSF Standard 60, latest edition, at the intended dosages

b. Shipment Deliveries must be made in minimum quantities of 4,000 gallons. Deliveries will be received in bulk for transfer to owner’s storage tanks. Connection to building piping shall be 2" cam-lock coupling. Delivery shall include certified weight tickets.

c. Price

i. Bid Line A3: PolyAluminum Chloride, Delta Chemical -- DelPAC 2020 ($ per pound, weight tickets).

ii. Bid Line A4: PolyAluminum Chloride, Kemira Chemical -- SternPAC 70 ($ per pound, weight tickets).

d. Payment Invoices for payment for all proprietary coagulants shall contain certification as to concentration of AL2O3 in chemical, specific gravity and weight % of polymer, if applicable. Payment shall be calculated by multiplying the weight (lbs) by the unit price ($/lb).

e. Pre-qualified Vendors / Products

i. Delta Chemical -- DelPAC 2020

ii. Kemira Chemical -- SternPAC 70

7. Fluorosilicic Acid (Fluoride) – H2SIF6

The chemical shall conform to the latest revision of AWWA Standard Specification for Fluorosilicic Acid B703. The chemical shall be listed and certified by ANSI/NSF as meeting the requirements of NSF Standard 60, current edition.

b. Shipment Deliveries shall be made in quantities of 3,000 gallons. Deliveries will be received in bulk for transfer to owner’s storage tanks. Connection to building piping shall be 2" cam-lock coupling. Delivery shall include both certified weight tickets and metered amount of Fluorosilicic Acid.

Price should be stated for:

i. Fluorosilicic Acid with a minimum concentration of H2SiF6 of 23% by weight and the price so stated shall constitute the base price.

ii. Bid Line B: Fluorosilicic Acid (23% by weight, $ per ton, based on weight tickets).

Certified weight tickets shall be furnished with all invoices rendered for delivery of Fluorosilicic Acid in bulk. When the concentration of H2SiF6 exceeds the minimum 23% by weight, then base bid price shall be adjusted by the following formula:

i. (% Conc. of H2 SiF6 / 23%) X (Base Bid Unit Price) = Adjusted Unit Price for Invoice

ii. (Weight in lbs.) X (1/2000) X (Adjusted Unit Price) = Invoice Amount

iii. Sample calculation, assuming 24% H2SiF6 concentration, 30,000 lbs. is shipped;

contract price is $130 per ton:

1. (24% / 23%) X $130 per ton = $135.60 per ton (adjusted unit price).

2. (30,000) X (1/2000) X $135.60 per ton = $2,034.00.

e. Testing

When a shipment is received, the truck driver will be required to draw a sample of the acid in sample bottle provided by the Village. This sample will be analyzed to determine the percentage of H2SiF6, specific gravity and percentage of free acid other than H2SiF6. Invoices will be checked against lab analysis for accuracy. Sample will be available for testing by vendor at his own expense should any discrepancies arise. The Village reserves the right to dispose of samples 60 days after delivery.

f. Pre-qualified Vendors / Products

Fluorosilicic Acid: No pre-qualification needed, provided above specifications are met by vendor.

8. Sodium Hypochlorite (HYPO) NaOCI

The chemical shall conform to the latest revision of AWWA Standard Specification for Sodium Hypochlorite B300, latest revision. The chemical shall be listed and certified by ANSI/NSF as meeting the requirements of NSF Standard 60, current edition.

Additionally, the solution shall conform to:

i. Delivered pH: 11-13

ii. Iron: <0.3 mg/L

iii. Copper: <0.03 mg/L

iv. Nickel: <0.03 mg/L

v. Chlorate: <2,000 mg/L

vi. Bromate: <20 mg/L

vii. Filter Test Time: < 3 minutes

b. Shipment & Storage

Product composition must be a minimum 15% as Sodium Hypochlorite. Deliveries will be made in minimum quantities of 4,000 gallons. Deliveries will be received in bulk for transfer to owner’s storage tanks. Connection to building piping shall be 2" cam-lock coupling. Bid price shall be unit price assuming a specific gravity of 1.206 and shall include all associated costs of delivery to the Wilmette Water Plant. Delivery shall include both certified weight tickets and metered amount of Sodium Hypochlorite. The Sodium Hypochlorite will be stored in four (4) three thousand (3,000) gallon tanks.

i. Price should be stated for Sodium Hypochlorite with a minimum concentration of

NaOCl of 15% by volume and the price so stated shall constitute the base price.

ii. Bid Line D: Sodium Hypochlorite (15% by volume, $ per gallon, based on metered amount).

Certified weight tickets shall be furnished with all invoices rendered for delivery of Sodium Hypochlorite in bulk, as well as metered gallons of chemical:

i. (NaOCl in Gallons) X (Bid Price/gallon) = Invoice Amount

ii. Sample calculation, for a NaOCl 4,000-gallon shipment, with contract price at

$0.75 per gallon:

1. 4,000 gallons X $0.75 per gallon = $ 3,000.

e. Testing When a shipment is received, the truck driver will be required to draw a sample of the Sodium Hypochlorite in sample bottle provided by the Village. This sample will be analyzed to determine the percentage of NaOCl, specific gravity and percentage of impurities other than NaOCl. Invoices will be checked against lab analysis for accuracy.

Sample will be available for testing by vendor at his own expense should any discrepancies arise. The Village reserves the right to dispose of samples 60 days after delivery.

f. Pre-qualified Vendors Sodium Hypochlorite: No pre-qualification needed, provided above specifications are met.

REFERENCE FORM

Each Bidder must supply at least three (3) names, addresses, telephone numbers and names of persons representing municipalities; to contact as performance references.

Company Name .......... : ____________________________________

Address ....................... : ____________________________________

City & State ................. : ____________________________________

Telephone Number...... : ____________________________________

Person to Contact ....... : ____________________________________

E-Mail Address ............ : ____________________________________

City & State ................. : ____________________________________

Telephone Number...... : ____________________________________

City & State ................. : ____________________________________

Telephone Number...... : ____________________________________

BID EXCEPTION SHEET

The successful Bidder’s bid will be attached in its entirety in Attachment One to the Contract Document in Appendix One of this RFB. The successful Bidder will be required to execute the Contract Document in Appendix One to this RFB.

Any and all exceptions to the Specifications, timing, description of Work, quantities, units of measure, materials, equipment, Affirmations, Certifications, Contract Document terms and conditions and/or any other part of this RFB MUST be clearly and completely indicated below.

EXCEPTIONS TAKEN: NO YES (List below)

Attach additional pages if necessary.

BID AFFIRMATION AND CERTIFICATION

IN SUBMITTING THE SUMMARY BID SHEET AND OPTIONAL SERVICES SHEET, BIDDER

AFFIRMS THAT IT:

1. Has carefully examined all of the documents included in this RFB, including Addenda Nos.______________ (if none, write "NONE") and accepts the terms and conditions therein;

2. Is familiar with the federal, state and local laws and regulations that may affect cost, progress, performance and the furnishing of the Work;

3. Is aware of the general nature of work, if any, to be performed by the Village or others that may relate to Work for which this bid is submitted as indicated in the RFB;

4. Will cooperate with the appropriate Village personnel to supply all the necessary information to complete a background investigation of the principals of the bidder and all employees who will perform the Work on behalf of the bidder. The Village, at its sole discretion, may disqualify any bidder and may void any contract previously entered into with the bidder based upon its background investigation.

5. Understands that this Bid, in its entirety, is subject to the Illinois Freedom of Information Act and that no part of the Bid will be considered confidential by the Village.

6. Bidder affirms that the prices quoted herein include all equipment, materials, labor, services, personnel, tools, machinery, utilities, supplies, insurance, bonds, supervision, overhead expense, profits, appliances, transportation and delivery charges, temporary facilities, licenses, permits, facilities and incidentals reasonably inferred as necessary to complete the Work in a timely and workmanlike manner all in accordance with Specifications as described herein.

7. Has given the Village written notice of all conflicts, errors, ambiguities or discrepancies that Bidder has discovered in the RFB, if any, and the written resolution thereof by the Village is acceptable to Bidder. The RFB is generally sufficient to indicate and convey an understanding of all terms and conditions for performing and furnishing the Work for which this Bid is submitted.

FURTHER, IN SUBMITTING THIS BID / BIDDER CERTIFIES THAT:

8. The prices in this bid have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

9. Unless otherwise required by law, the prices which have been quoted in the bid have not knowingly been disclosed by Bidder, prior to opening, directly or indirectly to any other bidder or to any competitor;

10. This bid has not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; and,

11. Has not directly or indirectly induced or solicited any other bidder to submit a false or sham bid; has not solicited or induced any person, firm or corporation to bid or refrain from bidding;

and has not sought by collusion to obtain for itself any advantage over any other bidder or over the Village.

12. They are familiar with all conditions, instructions, and contract documents governing this bid, including the Contract terms attached in Appendix One, and that any exceptions to the Contract document are included on the Bid Exception Sheet.

13. They understand that any contract entered into with the Village is non-exclusive and does not prevent the Village from employing similar contractors to perform the same or similar type work.

SIGNED AND SWORN THIS _____DAY OF _____________, 2026.

Bidder Name:

Bidder Type:

(circle one)

Individual, d/b/a, Corporation, LLC, LLP, Joint Venture, Partnership, Other

Authorized Signature:

Name / Title: (Print)

Mailing Address:

City/State/Zip:

Phone / Email:

CERTIFICATION OF COMPLIANCE

DESCRIPTION: Water Treatment Chemicals

_____________________________________, having been duly sworn, depose and states as follows:

Having submitted an offer for the above goods and/or services, We hereby certify that: (initial all that apply)

PLEASE CHECK ALL APPLICABLE BOXES

BARRED FROM BIDDING: We are not barred from bidding on these goods and/or services as a result of a violation of either 720 ILCS 5/33E or of any similar statute of another state or a federal statute containing the same or similar elements.

SEXUAL HARASSMENT: We have a written sexual harassment policy in place in full compliance with 775

ILCS 5/2-105(A) (4).

PAYMENT OF TAXES: We are not delinquent in the payment of any tax administered by the Illinois

Department of Revenue; or if we are, it: (a) is contesting its liability for the tax or the amount of tax in accordance with procedures established by the Approved Revenue Act; or (b) has entered into an agreement with the Department of Revenue for payment of all taxes due and is currently in compliance with that agreement.

EQUAL PAY ACT: Suppliers, and all subcontractors thereof, shall at all times comply with the provisions of the Illinois Equal Pay Act of 2003, 820 ILCS 112/1, et seq.

CONFINED SPACE ENTRY: We will comply with all requirements of 29 CFR Part 1910 Permit Required for

Confined Spaces for General Industry; including Section 1910.146(c) (9) “In addition to complying with the permit space requirements that apply to all employers, each Supplier who is retained to perform permit space entry operations shall: (a) obtain any available information regarding permit space hazards and entry operations from the host employer; (b) coordinate entry operations with the host employer, when both host employer personnel and Supplier personnel will be working in or near permit spaces, as required by paragraph (d)(11); and (C) inform the host employer of the permit space program that the Supplier will follow and of any hazards confronted or created in permit spaces, either through a debriefing or during the entry operation.”

DRUG-FREE WORKPLACE: We will comply with all requirements Pursuant to Chapter 30, Section 580/1 of the Illinois Compiled Statutes (30 ILCS 580/1) et. Seq. entitled "Drug Free Workplace Act"; we will provide a drug-free workplace by:

1) Publishing a statement:

a) Notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance, including cannabis, is prohibited in the grantee's of Suppliers workplace.

b) Specifying the actions that will be taken against employees for violations of such prohibition.

c) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:

i) Abide by the terms of the statement; and

ii) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than 5 days after such conviction.

2) Establishing a drug free awareness program to inform employees about:

a) the dangers of drug abuse in the workplace;

b) the grantee's or Suppliers policy of maintaining drug free workplace;

c) any available drug counseling, rehabilitation, and employee assistance program; and

d) the penalties that may be imposed upon employees for drug violations.

3) Making it a requirement to give a copy of the statement required by subsection (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace.

4) Notifying the contracting agency within 10 days after receiving notice under part (B) of paragraph (3) of subsection (a) from an employee or otherwise receiving actual notice of such conviction.

5) Imposing a sanction on, or requiring the satisfactory participation in a drug assistance or rehabilitation program by any employee who is so convicted, as required by Section 5 (30 ILCS 580/5) of the Act.

6) Assisting employees in selecting a course of action in the event drug counseling treatment and rehabilitation is required, and indicating that a trained referral team is in place.

7) Making a good faith effort to continue to maintain a drug free workplace through implementation of this Section.

8) Failure to abide by this certification shall subject the Supplier to the penalties provided in Section 6 (30 ILCS 580/6) of the Act.

NATIONAL SECURITY/USA PATRIOT ACT: We represent and warrant that, pursuant to the requirements of the USA Patriot Act and applicable Presidential Executive Orders, neither we nor any of our principals, shareholders, members, partners, or affiliates, as applicable, as a person or entity are named as a Specially Designated National and Blocked Person (as defined in Presidential Executive Order 13224) and that we are not acting, directly or indirectly, for or on behalf of a Specially Designated National and Blocked Person. We further represent and warrant that we and our principals, shareholders, members, partners, or affiliates, as applicable, are not, directly or indirectly, engaged in, and are not facilitating, the transactions contemplated by this Agreement on behalf of any person or entity named as a Specially Designated National and Blocked Person.

We further represent and warrant we are not acting, directly or indirectly, for or on behalf of any person, group, entity, or nation named by the United States Treasury Department as a Specially Designated National and Blocked Person, or for or on behalf of any person, group, entity, or nation designated in Presidential Executive Order 13224 as a person who commits, threatens to commit, or supports terrorism; and that we are not engaged in this transaction directly or indirectly on behalf of or facilitating this transaction directly or indirectly on behalf of, any such person, group, entity, or nation.

We hereby agree to defend, indemnify, and hold harmless the Village of Wilmette, its Corporate Authorities, and all Village of Wilmette elected or appointed officials, officers, employees, agents, representative, engineers, and attorneys, from and against any and all claims, damages, losses, risks, liabilities, and expenses (including reasonable attorneys’ fees and costs) arising from or related to any breach of the foregoing representation and warrant.

EQUAL EMPLOYMENT OPPORTUNITY: In the event of the Suppliers non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights ("Department"), the Supplier may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the Supplier agrees as follows:

1) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental handicap unrelated to ability, military status, or an unfavorable discharge from military service;

and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization.

2) That, if it hires additional employees in order to perform this contract or any portion thereof, it will determine the availability (in accordance with the Department's Rules) of minorities and women in the areas from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized.

3) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental handicap unrelated to ability, military status, or an unfavorable discharge from military service.

4) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Suppliers obligations under the Illinois Human Rights Act and the Department's Rules. If any such labor organization or representative fails or refuses to cooperate with the Supplier in its efforts to comply with such Act and Rules, the Supplier will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder.

5) That it will submit reports as required by the Department's Rules, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules.

6) That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules.

7) That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon such subcontractor. In the same manner as with other provisions of this contract, the Supplier will be liable for compliance with applicable provisions of this clause by such subcontractors; and further it will promptly notify the contracting agency and the Department in the event any subcontractor fails or refuses to comply therewith. In addition, the Supplier will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations.

ILLINOIS PUBLIC WORKS EMPLOYMENT DISCRIMINATION ACT

1) Discrimination in employment prohibited: (a) No person shall be refused or denied employment in any capacity on the ground of unlawful discrimination, as that term is defined in the Illinois Human Rights Act, nor be subjected to unlawful discrimination in any manner, in connection with the contracting for or the performance of any work or service of any kind, by, for, on behalf of, or for the benefit of this State, or of any department, bureau, commission, board, or other political subdivision or agency thereof (b) The Illinois Human Rights Act applies to all contracts identified in subsection (a). 10/2. Deemed incorporated in contract: The provisions of this Act shall automatically enter into and become a part of each and every contract or other agreement hereafter entered into by, with, for, on behalf of, or for the benefit of this State, or of any department, bureau, commission, board, other political subdivision or agency, officer or agent thereof, providing for or relating to the performance of any of the said work or services or of any part thereof.

2) Includes independent contractors, etc.: The provisions of this Act also shall apply to all contracts entered into by or on behalf of all independent contractors, subcontractors, and any and all other persons, association or corporations, providing for or relating to the doing of any of the said work or the performance of any of the said services, or any part thereof.

3) Deduction from compensation: No Supplier, subcontractor, nor any person on his or her behalf shall, in any manner, discriminate against or intimidate any employee hired for the performance of work for the benefit of the State or for any department, bureau, commission, board, other political subdivision or agency, officer or agent thereof, on account of race, color, creed, sex, religion, physical or mental handicap unrelated to ability, or national origin; and there may be deducted from the amount payable to the Supplier by the State of Illinois or by any municipal corporation thereof, under this contract, a penalty of five dollars for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of this Act.

4) Recovery by injured person: Any person, agency, corporation or association who violates any of the provisions of this Act, or who aids, abets, incites or otherwise participates in the violation of any of the provisions, whether the violation or participation therein occurs through action in a private, public or in any official capacity, shall be guilty of a petty offense for each and every violation or participation therein with respect to each person aggrieved thereby, to be recovered by each such aggrieved person, or by any other person to whom such aggrieved person shall assign his cause of action, in the circuit court in the county in which the plaintiff or the defendant shall reside.

5) Violations; punishment: Any person who or any agency, corporation or association which shall violate any of the provisions of the foregoing sections, or who or which shall aid, abet, incite or otherwise participate in the violation of any of the said provisions, whether the said violation or participation therein shall occur through action in a private, in a public, or in any official capacity, shall also be deemed guilty of a petty offense for each and every said violation or participation or, in the case of non-corporate violators, or participators, of a Class B misdemeanor.

6) To be inscribed in contract: The provisions of this Act shall be printed or otherwise inscribed on the face of each contract to which it shall be applicable, but their absence therefrom shall in no wise prevent or affect the application of the said provisions to the said contract.

7) Partial invalidity; construction: The invalidity or unconstitutionality of any one or more provisions, parts, or sections of this Act shall not be held or construed to invalidate the whole or any other provision, part, or section thereof, it being intended that this Act shall be sustained and enforced to the fullest extent possible and that it shall be construed as liberally as possible to prevent refusals, denials, and discriminations of and with reference to the award of contracts and employment thereunder, on the ground of race, color, creed, sex, religion, physical or mental handicap unrelated to ability, or national origin.

PLEASE CHECK THE APPLICABLE BOX

There are no conflicts of interest: and in the event that a conflict of interest is identified anytime during the duration of this award, or reasonable time thereafter, you, your firm or your firm’s ownership, management or staff will immediately notify the Village of Wilmette in writing.

There is an affiliation or business relationship between you, your management or staff, your firm, or your firm’s ownership, and an employee, officer, or elected official of the Village of Wilmette who makes recommendations to the Village of Wilmette with respect to expenditures of money, employment, and elected or appointed positions. Provide any and all affiliations or business relationships that might cause a conflict of interest or any potential conflict of interest. Include the name of each Village of Wilmette affiliate with whom you, your company, or your company’s ownership, management or staff, has an affiliation or a business relationship.

PLEASE CHECK THE APPLICABLE BOX

We have a good safety record with OSHA.

We have had an OSHA violation within the past 5 years. (Attach explanation)

SIGNATURE OF PARTY AUTHORIZED TO EXECUTE THIS AGREEMENT

By: ______________________________________________________ (Signature)

By: ______________________________________________________ (Print Name and Title) d/b/a_____________________________________________________

Business address: ___________________________________________

Business Phone #:____________________________

Cell Phone #:________________________________

E-Mail Address:______________________________

APPENDIX ONE

Contract with Successful Bidder Only

VILLAGE OF WILMETTE

1200 Wilmette Ave Wilmette, IL 60091

Contract No. 25001

For:

“WATER TREATMENT CHEMICALS”

(Aluminum Sulfate, Proprietary Coagulant Products, Fluorosilicic Acid, and Sodium Hypochlorite)

With:

Tbdvname

Tbdvaddress Tbdvcitystatezip

Note: This cover sheet is an integral part of the contract documents, as are all of the following documents, and are a part of this contract as executed between the Village of Wilmette and Tbdvname. Do not detach any portion of this document.

Invalidation could result.

1. The intent of the Agreement is to acquire various water treatment chemicals including:

liquid aluminum sulfate; proprietary coagulant products; fluorosilicic acid; and sodium hypochlorite (“Water Treatment Chemicals” or “Goods”) and deliver said Water Treatment Chemicals (“Work”) to the Village of Wilmette’s (“Village”) Water Plant, 200 Lake Avenue, Wilmette, IL per the Specifications shown in Attachment One (“Attachment One”) and Attachment Two (“Attachment Two”) of this document. The Agreement is for the Bid offered by Tbdvname (“Supplier”) to the Village.

2. This Addendum is made pursuant to the Bid dated ___________, ____, 2026, attached as Attachment One. Together this Addendum, Attachment One and Attachment Two shall comprise the Agreement between the parties.

3. Incorporation. This Addendum is incorporated into Attachment One and Attachment Two and the Agreement shall not be effective unless this Addendum is also executed by the Parties.

4. Total Contract Amount. The total amount of the Contract shall not exceed $_______, including expenses.

5. Contract Term. This Contract shall begin on January 1, 2027, and end on December 31, 202#.

6. Payment. Supplier shall submit invoices by email to AP@wilmette.com and must include the Village’s Purchase Order number prominently displayed on page one (1) of the invoice.

Invoices may also be sent by mail to the Village of Wilmette, Finance Department, 1200 Wilmette Ave., Wilmette, IL 60091-0440. Payment of invoices with the Village’s Purchase Order number will be due within 30 days of completion of the Work, acceptance of the Work by the Village and receipt at either AP@wilmette.com or at the above mailing address. Invoices received without the Village’s Purchase Order number will be due within 45 days of completion of the Work, acceptance of the Work by the Village and receipt at either AP@wilmette.com or at the above mailing address.

Payment to Supplier will be made in accordance with the Terms and Conditions set forth in Attachment One and Attachment Two.

7. Tax exempt. The Village is a tax-exempt municipality. The Village’s Department of Revenue Tax Exempt ID # is E9998-1106-07. Supplier shall not charge the Village any tax incurred by the Supplier for these services.

8. Scope of Work. The scope of Work sought by the Village shall include the provision of all required labor, materials, equipment and expertise related to the Goods and Work as outlined in Attachment One.

9. Coordination of Work. Supplier shall be in charge of and responsible for the coordination, scheduling, performance and sequence of all elements of the Work unless otherwise stated.

10. Supervision of Work. Supplier shall properly supervise the performance of the Work so as to ensure its completion in a timely manner, safely, accurately, and in accordance with the requirements of the Contract. Supplier shall be fully responsible and assumes liability for the acts and omissions of all persons directly or indirectly employed by, or working at the direction of, the Supplier in the completion of the Work.

11. Quality of the Work. Supplier shall perform all Work required of it under this Contract with that degree of skill, care and diligence normally shown by a Supplier performing Work of a scope and purpose and magnitude comparable with the nature of the Work to be provided under this Contract.

12. Shipping. The Goods, as well as any other item to be supplied under this Contract, must be shipped F.0.B. Village and delivered to a pre-designated location. Supplier shall be responsible for all expenses of delivering the Goods, including, but not limited to, the costs of stacking, sorting, segregating, and otherwise placing the Goods at the Village's location. Supplier shall coordinate the delivery schedule in advance with the Village.

Supplier shall, at its own expense, package, crate, weigh, mark, and document the Goods in accordance with good commercial practices and shall be responsible for any additional cost the Village incurs as a result of Supplier 's failure to do so. Supplier shall insure that all containers, pallet tags, bills of lading, and invoices include proper information in accordance with the Contract, including but not limited to, Village purchase order number, Delivered To address, quantity, shipment date, seal numbers, delivery driver photo ID, name and address of Supplier, item description and name of Village employee accepting delivery of the Goods.

13. Inspection. The Village shall have the right to…