village of wilmette 26097-RFB-SWPS-Sump-Cleanout.pdf

RFB No. 26097

Village of Wilmette

REQUEST FOR BID NO. 26097

Sump Cleanout https://www.wilmette.gov/bids.aspx

Request Pre-bid Meeting Invitation

08/25/2026 2:00 pm local time

Required Pre-bid Meeting 08/27/2026

10:30 am local time

Last Date/Time for Questions 09/01/2026

Last Addendum Issued 09/03/2026

Bids Due and Opened on DemandStar.com

09/08/2026

ILLINOIS PREVAILING WAGE ACT APPLIES TO THIS WORK

Submit Questions To:

purchase@wilmette.com

Submit Bids At:

www.DemandStar.com

Note: This cover sheet is an integral part of the bid documents and is, as are all of the following documents, part of any contract executed between the Village of Wilmette and any successful Bidder.

Bidder Company Name (please print)

VILLAGE OF WILMETTE

NOTICE TO BIDDERS

Notice is hereby given that the Village of Wilmette (“Village”) will receive bids on DemandStar.com until 09/08/2026 at 2:00 pm, local time for removal and disposal of approximately one hundred and sixty-five (165) cubic yards of debris from multiple sump chambers at two (2) Village facilities.

Required Pre-Bid Meeting A required pre-meeting for all Bidders will start on 08/27/2026 at 10:30 am at the Storm Water Pumping Station (“SWPS”) at 4000 Lake Avenue, Wilmette, IL 60091. The group will then move to the Village’s Water Plant at 200 Lake Avenue, Wilmette, IL 60091. Bidders must provide the Village with a business card with their name, company name and contact information at the start of the meeting.

Bidders wishing to attend the site visit must send an email to Purchase@wilmette.com requesting to reserve a spot. Reservation requests must be received by 08/25/2026 at 2:00 pm local time.

Description of Work The proposed work is officially known as Sump Cleanout, as further described in the Specifications section of this RFB.

Availability and Clarification of Documents This RFB and any addendums will be posted on DemandStar.com and the Village’s website at:

https://www.wilmette.gov/bids.aspx. The deadline for submitting questions is 2:00 pm local time 09/01/2026. Bidders will provide written acknowledgment of each addendum issued with their submitted bid. Oral explanations will not be binding. No clarifications, interpretations or addenda shall be issued after 2:00 pm local time on 09/03/2026. It is the sole responsibility of the Bidder to check DemandStar.com and the Village’ website to determine if an addendum has been posted.

Restriction Of Communication Any questions related to this RFB must be submitted in writing to Cliff Ruemmler, Purchasing Manager, at Purchase@wilmette.com. Questions received by the Village, including the Village’s response, will be consolidated and posted on DemandStar.com and the Village’s website.

All other communications between Bidder and Village staff, public official(s) and/or consultants concerning any part of this solicitation are strictly prohibited. Failure to comply with this requirement may result in the Village disqualifying the Bidder’s bid.

Confidentiality Bidders’ response, in its entirety, is subject to the Illinois Freedom of Information Act and no part of the Bidder’s bid will be considered confidential by the Village.

BID PREPARATION AND SUBMISSION

Preparation of Bid Documents The Bidder shall prepare the bid on the attached bid forms furnished by the Village. All blank spaces on the bid forms must be correctly completed. All signatures must be completed. The total bid amount is to be shown in both words and figures where indicated. In case of a discrepancy between words and figures, the words shall prevail, unless it clearly appears in the Village’s opinion that the words rather than the figures are in error. Bids containing omissions and/or alterations not called for may be rejected.

Conditions Bidders are responsible to become familiar with all conditions, instructions, and contract documents governing this bid, including the Contract terms attached in Appendix One (1). Submission of a bid will be considered specific evidence of having performed the above. Any exceptions to the contract document that you may have must be included on the Bid Exception Sheet. Once the award has been made, failure to have read all the conditions, instructions and specifications of this RFB shall not be cause to alter the original bid or to request additional compensation.

Conflict with Existing Village Contracts This Work shall be treated as a separate contract and not performed in conjunction with any existing contracts as currently held by the Bidder. Any Bidder that currently performs work for the Village under an existing contract must agree to furnish additional crews (labor and equipment) to guarantee that timeliness, quality and services currently rendered do not suffer in any way due to additional work contained in the contract for this Work.

Submission of Bids All Bids must be submitted electronically through DemandStar.com by the specified opening date and time of the bid. Bids submitted after the specified date and time will not be accepted. Mailed bids and/or emailed bids to the Village will not be accepted without the prior written approval by the Village. It is the sole responsibility of the Bidder to submit the pdf copy of the bid on DemandStar.com. .

Modify or Withdrawal of Bids Bidders may modify, withdraw or cancel their bid at any time prior to the bid opening date and time by deleting the bid document(s) attached to their submission on DemandStar.com. Mailed or emailed requests to withdraw a bid arriving after the specified bid opening date and time will not be accepted regardless of date/time stamp or post-marked time on the envelope. After the bid opening date and time, no bid shall be withdrawn or canceled for a period of ninety (90) calendar days. The successful Bidder shall not withdraw or cancel its bid after having been notified by the Purchasing Manager that said bid has been accepted, subject to approval by the Village Manager or Village Board.

Qualifications and Experience of Bidders Bidder’s must have the following minimum experience:

a. Five (5) years’ experience as a continuously operating entity engaged in the performance of similar work.

b. Employees assigned to Work must have current Confined Space Certifications.

Prevailing Wage The proposed work described herein is covered by the Illinois Prevailing Wage Act. It is the Bidder’s responsibility to obtain current prevailing wage rate information from the Illinois Department of Labor.

Prevailing wage rate updates can be obtained from the Illinois Department of Labor’s website at https://www2.illinois.gov/idol/laws-rules/conmed/pages/prevailing-wage-rates.aspx.

Bid Tabulation A summary bid tabulation will be posted to the Village’s website (https://www.wilmette.gov/bids.aspx) and on DemandStar.com generally within one business day of the bid opening. Copies of bid tabs will not be distributed to individual companies.

Consideration of Bids The Work shall be awarded to the responsible Bidder who submits the responsive bid that is most advantageous to the Village.

The Village reserves the right to waive any technicalities, irregularities or award in part or in whole or to not award at all, reject any and all bids, and may order a re-advertisement for new bids or whatever is in the best interest of the Village.

Failure on the part of the successful Bidder to execute a contract within thirty (30) calendar days of its receipt shall be considered just cause to withdraw the award

If the bid does not meet the entire Village specifications but does substantially meet the requirements, the Bidder should indicate, in writing on the Bid Exception Sheet, all deviations from the Specifications.

The Specifications included in this RFB are to be considered the minimum specifications to perform the Work.

Disqualification of Bids The following will be cause for disqualification of bids:

a. Prices excessively high and/or exceed monies available for the intended Work;

b.

c. Failure to offer to meet specified delivery and/or performance schedules;

d. Failure to price out the bid in conformance to the required format; or qualification of price to protect the Bidder from unknown future market conditions;

e. Rights of the Village limited under any contract clause;

f. Reasonable basis to suspect either conflict of interest or collusion among Bidders;

g. Bidder fails to submit required information, literature, or affidavits with bid;

h. Late bids;

i. Failure of any authorized person to sign any required bid forms;

j. Bidder is prohibited by local, state or federal law from entering into public contracts;

k. Bidder is in arrears or is in default to the Village upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the Village;

l. Bidder has failed to perform faithfully on any previous contract with the Village; and

m. Anything to be in violation of the procurement policies and procedures of the Village.

Competency of Bidder The Bidder, if requested in writing, must present within five (5) business days, evidence satisfactory to the Village of ability and possession of the necessary facilities, equipment, personnel, prior experience, financial resources, and/or certificates of insurance.

INSTRUCTIONS TO BIDDERS ON COMPLETING FORMS

SUMP CLEANOUT

The following Bid Forms must be filled out completely, executed by an authorized agent and included in the bid per the Submission of Bids instructions.

BID SUBMISSION FORMS, in this order

...... Bid Cover Sheet

...... Bidder Information Sheet

...... Summary Bid Sheet

...... Specifications

...... Reference Form

...... Bid Exceptions Sheet

...... Bid Affirmation and Certification (signed)

...... Certification of Compliance (signed)

SUCCESSFUL Bidder ONLY The successful Bidder will be required to execute the Contract included in Appendix One to this RFB. These documents SHOULD NOT be completed at the time of bid submission.

BIDDER INFORMATION SHEET

Company Name:

DBA:

Address:

City, State, Zip:

Contact Name:

Phone Numbers:

Email:

Website:

Federal Employer Identification # (FEIN):

IL Secretary of State File #:

IL Department of Employment Security #:

IL Department of Revenue Registration #:

IL Department of Professional Regulation #:

Please include an explanation for any blank or “n/a” responses above. ____________________

The Village is required to make a good faith effort to collect and publish certain demographic information for all vendors and subcontractors doing business with the Village. The Village is now required to report whether the Village’s vendors or subcontractors are a minority, women, or veteran-owned business as defined by the Illinois Public Act 102-0265. In addition, if the vendor or subcontractor is self-certifying, the Village is required to disclose if the business is certified as a small business under Small Business Administration standards.

Business Type (Select all the apply)

Certified

(Circle All That Apply) Certified By(2)

Minority-owned(1) Yes / No

Women-owned(1) Yes / No

Veteran-owned(1) Yes / No

Federal SBA Qualified Yes / No (1)As defined by the Business Enterprise for Minorities, Women, and Persons with Disabilities Act (30 ILCS 575/).

(2)If Certified, provide the name of the certifying organization or state “self-certified”.

SUMMARY BID SHEET

___________________________________hereby agrees to furnish to the Village all necessary equipment, materials and labor to de-water, remove and dispose of all accumulated material.

as outlined herein in accordance with the provisions, instructions and specifications of the Village for the price(s) as follows:

Cubic Yards

Unit Rate per

Cubic Yard

Total Bid Amount

Remove and dispose of sump waste predominately composed of sand, silt, and gravel from the sump areas at the Village’s SWPS.

Remove and dispose of sump waste predominately composed of anthracite coal and coagulant sludge at the Village’s Water Plant.

Total Bid Amount

TOTAL BID AMOUNT IN WORDS

SPECIFICATIONS

The following Specifications and other provisions shall govern the performance of the proposed Work and will be made a part of the Contract.

Scope of Work The Village is seeking bids to remove and dispose of debris from tanks at two separate facilities:

1. Approximately 100 cubic yards of sand, silt, and gravel from the intake chamber and the pumps 4 and 5 sump chamber at the Storm Water Pumping Station (“SWPS”) located at 4000 Lake Avenue, Wilmette, IL 60091

2. Approximately 65 cubic yards of anthracite coal and coagulant sludge from Wetwell No. 2 at the Village’s Water Treatment Plant, located at 200 Lake Avenue, Wilmette, IL 60091.

Waste Disposal The Bidder shall be fully responsible for the lawful and proper handling, transportation, and offsite disposal of all waste materials generated during the Work, in strict compliance with all applicable Federal, State of Illinois, Cook County, and local laws, ordinances, regulations, and permitting requirements. This includes, but is not limited to, any permits or documentation required for the transport and disposal of non-hazardous and potentially hazardous materials.

Decanting of water removed during the cleaning process back into the Village’s storm sewer system shall be permitted, provided such discharge is consistent with all applicable environmental regulations and does not contain excessive sediment or other pollutants. The Bidder shall ensure that any liquid decanting is conducted in a controlled and non-disruptive manner.

All solid waste, sediment, debris, and other residual material removed from the sump chambers shall be the sole responsibility of the Bidder to collect, contain, and dispose of at an appropriately licensed and permitted waste disposal facility. Under no circumstances shall waste materials be left on site or disposed of in any unauthorized location. The Village will provide a copy of the laboratory test results of the sediments to the Bidder prior to starting the Work.

Bidder shall be responsible for the cleanup of any spilled or inadvertently dumped material in the course of removal from the sumps or in transport to the disposal site upon completion. The general area will be left in a neat and restored condition satisfactory to the Village. No temporary storage of solids (for dewatering purposes) will be permitted at the site.

Storm Water Pumping Station The SWPS is an unmanned pumping station that collects and pumps storm water from Wilmette’s west side to the North Branch of the Chicago River (see Image 01). One pump runs intermittently during dry periods, and up to five pumps will run during periods of heavy rain.

The materials to be removed are an accumulation of organic and inorganic materials that have been washed into the storm sewers during rainfall. No raw sewage is allowed to be discharged into the Storm Water Pumping Station system. The sediments material to be removed are expected to be non-hazardous based on previous experience.

Image 01 – SWPS Top View

SWPS Intake Sump Chamber This chamber is about 50 ft. x 10 ft. in size and 16 ft. deep. There are a series of grates that can be removed to allow access to this sump for equipment. Additionally, there is a 24-inch hatch with a ladder on the northeast side of the driveway for worker access. The asphalt area near the sump has a 6,000-pound weight restriction on equipment. There are approximately 55 cubic yards of materials to be removed and disposed of.

SWPS Pump 4 and 5 Sump Chamber This sump is approximately 51 ft. x 20 ft. in size and 16 ft. deep. It is located inside the building, at the center of the station and can be accessed from the west side of the building via an overhead door. It has a 5 ft. diameter hatch for equipment access and a 24-inch manhole entrance for worker access.

There are approximately 45 cubic yards of material to be removed and disposed.

Storm Water Pumping Station Sumps Cleanout A. Intake sump area and Pumps 4 & 5 sump cleaning shall commence at an agreed upon time between Bidder and the Village with a weather forecast of no rain for a minimum of three (3) days prior to the commencement of Work.

B. No vehicle shall travel off the driveway areas or drive on the paved area atop the Intake Sump or onto the SWPS unloading dock inside building.

C. Bidder shall dewater the intake sump area of the SWPS by providing the appropriate hydraulic pump(s), discharge pipe size and length. The discharged water can be pumped into the water basins located on the west side of the property.

D. Bidder shall partially block storm sewer influent pipe to chamber to temporarily restrict flow using sandbags or other approved means.

E. Bidder shall clean both sumps by removing all the debris and material using the appropriate vacuum truck and equipment.

Water Treatment Plant The Village’s Water Treatment Plant is a conventional surface water treatment plant. Raw water from Lake Michigan is purified through a process of coagulation, flocculation, sedimentation, and filtration.

During the filter backwashing process, water is collected into Wetwell #2 prior to being recycled into the raw water at the head of the plant. The material to be removed is principally anthracite coal mixed with coagulant sludge with a density of approximately 50 lbs. per cubic foot. A representative sample of the material from Wetwell #2 is available at the Water Plant for analysis and testing. Approximately 65 cubic yards of solids will need to be removed. The Bidder is responsible for confirming this quantity prior to submitting a bid. This tank will be available for inspection at the pre-bid meeting.

Wetwell #2 Wetwell #2 is an underground tank. 20 ft. wide by 100 ft. long and 15 ft. deep. The tank is located adjacent to the plant mixing basins inside the plant grounds. The only access into the well is through a 24 x 24-inch square manhole at the far west end of the tank. The closest access point above this well for vacuum-type vehicles is at the chemical unloading dock area, approximately 75 ft. to the west and 15 ft. above the manhole. (See Image 2)

Image 2 – Water Plant Top View

Wetwell #2

Access Hatch

Vacuum Truck and equipment staging area

Michigan Avenue

Image 3 – Wetwell #2

Water Treatment Plant Wetwell #2 Cleanout

A. Clean Wetwell by removing all the debris and material using the appropriate vacuum truck and equipment.

B. Wetwell No. 2 is the receiving tank for filter backwash water at the Water Plant. This tank cannot be out of service for longer than 72 hours at a time from the time of dewatering. The Bidder will be responsible for coordinating the cleanout timing with the Village.

C. No vehicles may travel on the basin areas adjacent to Wetwell #2.

Village Responsibilities A. Village will sample and analyze the material in the sumps by a certified laboratory prior to the start of the cleaning and provide the Bidder with a copy of the lab results.

B. Village personnel will be present during the performance of the Work and will lock out all pumps at the SWPS during the cleanout.

C. Village will be responsible for dewatering Pump 4 and 5 Sump Chamber.

D. Village will post no-parking signs along Michigan Ave to ensure an appropriate equipment staging area is available as noted in Image 2.

Project Schedule The Work at the SWPS is expected to begin on or after September 30, 2026, when there is no forecasted rain for at least three (3) days. Work at the Water Plant may begin after September 30, 2026. All Work is expected to be completed no later than December 31st, 2026.

REFERENCE FORM

Each Bidder must supply at least three (3) names, addresses, telephone numbers and names of persons representing municipalities; to contact as performance references.

Company Name .......... : ____________________________________

Address ....................... : ____________________________________

City & State ................. : ____________________________________

Telephone Number...... : ____________________________________

Person to Contact ....... : ____________________________________

E-Mail Address ............ : ____________________________________

City & State ................. : ____________________________________

Telephone Number...... : ____________________________________

City & State ................. : ____________________________________

Telephone Number...... : ____________________________________

BID EXCEPTION SHEET

The successful Bidder’s bid will be attached in its entirety in Attachment One to the Contract Document in Appendix One of this RFB. The successful Bidder will be required to execute the Contract Document in Appendix One to this RFB.

Any and all exceptions to the Specifications, timing, description of Work, quantities, units of measure, materials, equipment, Affirmations, Certifications, Contract Document terms and conditions and/or any other part of this RFB MUST be clearly and completely indicated below.

EXCEPTIONS TAKEN: NO YES (List below)

Attach additional pages if necessary.

BID AFFIRMATION AND CERTIFICATION

IN SUBMITTING THE SUMMARY BID SHEET AND OPTIONAL SERVICES SHEET, BIDDER

AFFIRMS THAT IT:

1. Has carefully examined all of the documents included in this RFB, including Addenda Nos.______________ (if none, write "NONE") and accepts the terms and conditions therein unless otherwise noted on the Bid Exception Sheet.

2. Was given an opportunity to attend a pre-bid meeting and Bidder acknowledges that it is satisfied as to the general, local and site conditions that may affect cost, progress, performance and the furnishing of the Work.

3. Is familiar with the federal, state and local laws and regulations that may affect cost, progress, performance and the furnishing of the Work.

4. Is aware of the general nature of work, if any, to be performed by the Village or others that may relate to Work for which this bid is submitted as indicated in the RFB.

5. Will cooperate with the Village to supply all the necessary information to complete a background investigation of the principals of the bidder and all employees who will perform the Work on behalf of the bidder. The Village, at its sole discretion, may disqualify any bidder and may void any contract previously entered into with the bidder based upon its background investigation.

6. Understands that this Bid, in its entirety, is subject to the Illinois Freedom of Information Act and that no part of the bid will be considered confidential by the Village.

7. Bidder affirms that the prices quoted herein include all equipment, materials, labor, services, personnel, tools, machinery, utilities, supplies, insurance, supervision, overhead expense, profits, appliances, transportation and delivery charges, facilities, licenses, permits and incidentals reasonably inferred as necessary to complete the Work in a timely and workmanlike manner all in accordance with the Specifications included herein.

8. Has given the Village written notice of all conflicts, errors, ambiguities or discrepancies that Bidder has discovered in the RFB, if any, and the written resolution thereof by the Village is acceptable to Bidder. The RFB is generally sufficient to indicate and convey an understanding of all terms and conditions for performing and furnishing the Work for which this Bid is submitted.

FURTHER, IN SUBMITTING THIS BID, BIDDER CERTIFIES THAT:

9. The prices in this bid have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor.

10. Unless otherwise required by law, the prices quoted in this bid have not knowingly been disclosed by Bidder, prior to opening, directly or indirectly to any other bidder or to any competitor.

11. This bid has not been made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation.

12. Has not directly or indirectly induced or solicited any other bidder to submit a false or sham bid; has not solicited or induced any person, firm or corporation to bid or refrain from bidding;

and/or has not sought by collusion to obtain for itself any advantage over any other bidder or over the Village.

13. They are familiar with all conditions, instructions, and contract documents governing this bid, including the Contract terms attached in Appendix One, and that any exceptions to the Contract terms are included on the Bid Exception Sheet.

14. They understand that any contract entered into with the Village is non-exclusive and does not prevent the Village from employing similar contractors to perform the same or similar type work.

SIGNED AND SWORN THIS _____DAY OF _____________, 2025.

Entity Name:

Entity Type: (circle one)

Individual, d/b/a, Corporation, LLC, LLP, Joint Venture, Partnership, Other

Authorized Signature:

Name / Title: (Print)

Mailing Address:

City/State/Zip:

Phone / Email:

CERTIFICATION OF COMPLIANCE

DESCRIPTION: Sump Cleanout

__________________________________________, having been duly sworn, depose and states as follows:

Having submitted an offer for the above goods and/or services, We hereby certify that: (initial all that apply)

PLEASE CHECK ALL APPLICABLE BOXES

BARRED FROM BIDDING: We are not barred from bidding on these goods and/or services as a result of a violation of either 720 ILCS 5/33E or of any similar statute of another state or a federal statute containing the same or similar elements.

SEXUAL HARASSMENT: We have a written sexual harassment policy in place in full compliance with 775

ILCS 5/2-105(A) (4).

PAYMENT OF TAXES: We are not delinquent in the payment of any tax administered by the Illinois

Department of Revenue; or if we are, it: (a) is contesting its liability for the tax or the amount of tax in accordance with procedures established by the Approved Revenue Act; or (b) has entered into an agreement with the Department of Revenue for payment of all taxes due and is currently in compliance with that agreement.

EQUAL PAY ACT: Bidders, and all subcontractors thereof, shall at all times comply with the provisions of the

Illinois Equal Pay Act of 2003, 820 ILCS 112/1, et seq.

CONFINED SPACE ENTRY: We will comply with all requirements of 29 CFR Part 1910 Permit Required for

Confined Spaces for General Industry; including Section 1910.146(c) (9) “In addition to complying with the permit space requirements that apply to all employers, each Bidder who is retained to perform permit space entry operations shall: (a) obtain any available information regarding permit space hazards and entry operations from the host employer; (b) coordinate entry operations with the host employer, when both host employer personnel and Bidder personnel will be working in or near permit spaces, as required by paragraph (d)(11); and (C) inform the host employer of the permit space program that the Bidder will follow and of any hazards confronted or created in permit spaces, either through a debriefing or during the entry operation.”

DRUG-FREE WORKPLACE: We will comply with all requirements Pursuant to Chapter 30, Section 580/1 of the Illinois Compiled Statutes (30 ILCS 580/1) et. Seq. entitled "Drug Free Workplace Act"; we will provide a drug-free workplace by:

1) Publishing a statement:

a) Notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance, including cannabis, is prohibited in the grantee's of Bidders workplace.

b) Specifying the actions that will be taken against employees for violations of such prohibition.

c) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:

i) Abide by the terms of the statement; and

ii) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than 5 days after such conviction.

2) Establishing a drug free awareness program to inform employees about:

a) the dangers of drug abuse in the workplace;

b) the grantee's or Bidders policy of maintaining drug free workplace;

c) any available drug counseling, rehabilitation, and employee assistance program; and

d) the penalties that may be imposed upon employees for drug violations.

3) Making it a requirement to give a copy of the statement required by subsection (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace.

4) Notifying the contracting agency within 10 days after receiving notice under part (B) of paragraph (3) of subsection (a) from an employee or otherwise receiving actual notice of such conviction.

5) Imposing a sanction on, or requiring the satisfactory participation in a drug assistance or rehabilitation program by any employee who is so convicted, as required by Section 5 (30 ILCS 580/5) of the Act.

6) Assisting employees in selecting a course of action in the event drug counseling treatment and rehabilitation is required, and indicating that a trained referral team is in place.

7) Making a good faith effort to continue to maintain a drug free workplace through implementation of this Section.

8) Failure to abide by this certification shall subject the Bidder to the penalties provided in Section 6 (30 ILCS 580/6) of the Act.

NATIONAL SECURITY/USA PATRIOT ACT: We represent and warrant that, pursuant to the requirements of the USA Patriot Act and applicable Presidential Executive Orders, neither we nor any of our principals, shareholders, members, partners, or affiliates, as applicable, as a person or entity are named as a Specially Designated National and Blocked Person (as defined in Presidential Executive Order 13224) and that we are not acting, directly or indirectly, for or on behalf of a Specially Designated National and Blocked Person. We further represent and warrant that we and our principals, shareholders, members, partners, or affiliates, as applicable, are not, directly or indirectly, engaged in, and are not facilitating, the transactions contemplated by this Agreement on behalf of any person or entity named as a Specially Designated National and Blocked Person.

We further represent and warrant we are not acting, directly or indirectly, for or on behalf of any person, group, entity, or nation named by the United States Treasury Department as a Specially Designated National and Blocked Person, or for or on behalf of any person, group, entity, or nation designated in Presidential Executive Order 13224 as a person who commits, threatens to commit, or supports terrorism; and that we are not engaged in this transaction directly or indirectly on behalf of or facilitating this transaction directly or indirectly on behalf of, any such person, group, entity, or nation.

We hereby agree to defend, indemnify, and hold harmless the Village of Wilmette, its Corporate Authorities, and all Village of Wilmette elected or appointed officials, officers, employees, agents, representative, engineers, and attorneys, from and against any and all claims, damages, losses, risks, liabilities, and expenses (including reasonable attorneys’ fees and costs) arising from or related to any breach of the foregoing representation and warrant.

EQUAL EMPLOYMENT OPPORTUNITY: In the event of the Bidders non-compliance with the provisions of this

Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights ("Department"), the Bidder may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the Bidder agrees as follows:

1) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental handicap unrelated to ability, military status, or an unfavorable discharge from military service;

and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization.

2) That, if it hires additional employees in order to perform this contract or any portion thereof, it will determine the availability (in accordance with the Department's Rules) of minorities and women in the areas from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized.

3) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental handicap unrelated to ability, military status, or an unfavorable discharge from military service.

4) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Bidders obligations under the Illinois Human Rights Act and the Department's Rules.

If any such labor organization or representative fails or refuses to cooperate with the Bidder in its efforts to comply with such Act and Rules, the Bidder will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder.

5) That it will submit reports as required by the Department's Rules, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules.

6) That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules.

7) That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon such subcontractor. In the same manner as with other provisions of this contract, the Bidder will be liable for compliance with applicable provisions of this clause by such subcontractors; and further it will promptly notify the contracting agency and the Department in the event any subcontractor fails or refuses to comply therewith. In addition, the Bidder will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations.

ILLINOIS PUBLIC WORKS EMPLOYMENT DISCRIMINATION ACT

1) Discrimination in employment prohibited: (a) No person shall be refused or denied employment in any capacity on the ground of unlawful discrimination, as that term is defined in the Illinois Human Rights Act, nor be subjected to unlawful discrimination in any manner, in connection with the contracting for or the performance of any work or service of any kind, by, for, on behalf of, or for the benefit of this State, or of any department, bureau, commission, board, or other political subdivision or agency thereof (b) The Illinois Human Rights Act applies to all contracts identified in subsection (a). 10/2. Deemed incorporated in contract: The provisions of this Act shall automatically enter into and become a part of each and every contract or other agreement hereafter entered into by, with, for, on behalf of, or for the benefit of this State, or of any department, bureau, commission, board, other political subdivision or agency, officer or agent thereof, providing for or relating to the performance of any of the said work or services or of any part thereof.

2) Includes independent contractors, etc.: The provisions of this Act also shall apply to all contracts entered into by or on behalf of all independent contractors, subcontractors, and any and all other persons, association or corporations, providing for or relating to the doing of any of the said work or the performance of any of the said services, or any part thereof.

3) Deduction from compensation: No Bidder, subcontractor, nor any person on his or her behalf shall, in any manner, discriminate against or intimidate any employee hired for the performance of work for the benefit of the State or for any department, bureau, commission, board, other political subdivision or agency, officer or agent thereof, on account of race, color, creed, sex, religion, physical or mental handicap unrelated to ability, or national origin; and there may be deducted from the amount payable to the Bidder by the State of Illinois or by any municipal corporation thereof, under this contract, a penalty of five dollars for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of this Act.

4) Recovery by injured person: Any person, agency, corporation or association who violates any of the provisions of this Act, or who aids, abets, incites or otherwise participates in the violation of any of the provisions, whether the violation or participation therein occurs through action in a private, public or in any official capacity, shall be guilty of a petty offense for each and every violation or participation therein with respect to each person aggrieved thereby, to be recovered by each such aggrieved person, or by any other person to whom such aggrieved person shall assign his cause of action, in the circuit court in the county in which the plaintiff or the defendant shall reside.

5) Violations; punishment: Any person who or any agency, corporation or association which shall violate any of the provisions of the foregoing sections, or who or which shall aid, abet, incite or otherwise participate in the violation of any of the said provisions, whether the said violation or participation therein shall occur through action in a private, in a public, or in any official capacity, shall also be deemed guilty of a petty offense for each and every said violation or participation or, in the case of non-corporate violators, or participators, of a Class B misdemeanor.

6) To be inscribed in contract: The provisions of this Act shall be printed or otherwise inscribed on the face of each contract to which it shall be applicable, but their absence therefrom shall in no wise prevent or affect the application of the said provisions to the said contract.

7) Partial invalidity; construction: The invalidity or unconstitutionality of any one or more provisions, parts, or sections of this Act shall not be held or construed to invalidate the whole or any other provision, part, or section thereof, it being intended that this Act shall be sustained and enforced to the fullest extent possible and that it shall be construed as liberally as possible to prevent refusals, denials, and discriminations of and with reference to the award of contracts and employment thereunder, on the ground of race, color, creed, sex, religion, physical or mental handicap unrelated to ability, or national origin.

PLEASE CHECK THE APPLICABLE BOX

There are no conflicts of interest: and in the event that a conflict of interest is identified anytime during the duration of this award, or reasonable time thereafter, you, your firm or your firm’s ownership, management or staff will immediately notify the Village of Wilmette in writing.

There is an affiliation or business relationship between you, your management or staff, your firm, or your firm’s ownership, and an employee, officer, or elected official of the Village of Wilmette who makes recommendations to the Village of Wilmette with respect to expenditures of money, employment, and elected or appointed positions. If this box is checked, attach a list of the names of each Village employee, officer or elected official with whom you, your firm, or your form’s ownership, management or staff have an affilation or business relationship with.

PLEASE CHECK THE APPLICABLE BOX

We have a good safety record with OSHA.

We have had an OSHA violation within the past 5 years. (Attach explanation)

SIGNATURE OF PARTY AUTHORIZED TO EXECUTE THIS AGREEMENT

By: ______________________________________________________ (Signature)

By: ______________________________________________________ (Print Name and Title) d/b/a_____________________________________________________

Business address: ___________________________________________

Business Phone #:____________________________

Cell Phone #:________________________________

E-Mail Address:______________________________

APPENDIX ONE

VILLAGE OF WILMETTE

1200 Wilmette Ave Wilmette, IL 60091

Contract No. 25124

For:

Sump Cleanout

With:

Tbdvname

Tbdvaddress Tbdvcitystatezip

Illinois Prevailing Wage Act Applies To This Work

Note: This cover sheet is an integral part of the contract documents, as are all of the following documents, and are a part of this contract as executed between the Village of Wilmette and Tbdvname. Do not detach any portion of this document.

Invalidation could result.

1. The intent of the Agreement (“Agreement” or “Contract”) is to remove and dispose of approximately 100 cubic yards of predominately sand, silt, and gravel (“Spoils”) from the sump areas at the Village of Wilmette’s (“Village”) Storm Water Pumping Station (“SWPS) (“Sump Cleanout” or “Work”) per the Specifications in Attachment One (“Attachment One”) and Attachment Two (“Attachment Two”) of this document. The Agreement is for the bid offered by Tbdvname (“Contractor”) to the Village.

2. This Addendum is made pursuant to the bid dated ___________, ____, 2025, attached as Attachment One. Together this Addendum, Attachment One and Attachment Two shall comprise the Agreement between the parties.

3. Incorporation. This Addendum is incorporated into Attachment One and Attachment Two and the Agreement shall not be effective unless this Addendum is also executed by the Parties.

4. Total Contract Amount. The total amount of the Contract shall not exceed $_______, including expenses.

5. Payment. Contractor shall submit invoices by email to AP@wilmette.com and must include the Village’s Purchase Order number prominently displayed on page one (1) of the invoice.

Payment of invoices with the Village’s Purchase Order number will be due within 30 days of completion of the Work, acceptance of the Work by the Village and receipt at either AP@wilmette.com or at the above mailing address. Invoices received without the Village’s Purchase Order number will be due within 45 days of completion of the Work, acceptance of the Work by the Village and receipt at either AP@wilmette.com or at the above mailing address.

Payment to Contractor will be made in accordance with the Payments and Withholdings section of Attachment Two. Invoices will be paid net of any damages assessed by the Village against the Contractor as outlined in Attachment One and Attachment Two.

6. Tax Exempt. The Village is a tax-exempt municipality. The Village’s Department of Revenue Tax Exempt ID # is E9998-1106-07. Contractor shall not charge the Village any tax incurred by the Contractor for these services.

7. Scope of Work. The scope of Work sought by the Village shall include the provision of all required labor, materials, equipment and expertise related to the Work as outlined in Attachment One.

8. Coordination of Work. Contractor shall be in charge of and responsible for the coordination, scheduling, performance and sequence of all elements of the work unless otherwise stated.

9. Supervision of Work. Contractor shall properly supervise the performance of the Work so as to ensure its completion in a timely manner, safely, accurately, and in accordance with the requirements of the contract documents. Contractor shall be fully responsible and assumes liability for the acts and omissions of all persons directly or indirectly employed by, or working at the direction of, the Contractor in the completion of the work.

10. Quality of the Work. Contractor shall perform all Work required of it under this Contract with that degree of skill, care and diligence normally shown by a Contractor performing Work of a scope and purpose and magnitude comparable with the nature of the Work to be provided under this Contract.

11. Disposal. Contractor will dispose of the Spoils in accordance with Federal, State, County and Local laws and at a facility that is properly licensed or permitted to accept the Spoils by the State of Illinois or the State in which the Spoils are disposed of in.

12. Title and Risk of Loss. Title to the Spoils shall pass to the Contractor when the materials are placed into the collection vehicle.

13. Warranties. Contractor agrees to provide warranty coverage per Attachment One and Attachment Two, and to cooperate with Village in the event Village makes any warranty claim.

14. Timing of Work. No Work shall be done prior to the receipt of a mutually agreed to and signed contract and a Village Purchase Order signed by the Village.

15. Limitation of Remedy. Village’s liability to Contractor for breach of this Contract shall be limited to amounts due for acceptable goods and services already received or performed and not paid for, not to exceed the Total Contract Amount.

16. Relationship of the Parties. The Contractor shall act as an independent contractor in providing and performing all work. Nothing in or done pursuant to, this Contract shall be construed

(1) to create the relationship of principal and agent, employer and employee, partners, or joint ventures between the Village and the Contractor; or (2) to create any relationship between the Village and any subcontractor of the Contractor.

17. No Collusion. The Contractor represents and certifies that this Contract is made by the Contractor without collusion with any other person, firm, or corporation. If at any time it shall be found that the Contractor has, in procuring this Contract, colluded with any other person, firm, or corporation, then the Contractor shall be liable to the Village for all loss or damage that the Village may suffer, and this Contract shall, at the Village’s option, be null and void.

18. Licensure and Compliance with Laws. Contractor represents that it has all necessary licenses and permits to perform its services in the State of Illinois and the Village of Wilmette, and that at all times it shall comply with applicable law. Contractor shall review and where appropriate certify its compliance with certain laws as provided for in the Certification of Compliance attached.

19. Amendment. No amendment or modification to the Contract shall be effective unless and until such amendment or modification is in writing, properly approved in accordance with applicable procedures, and executed by both the Village and the Contractor.

20. Assignment. The Contract may not be assigned by the Village or by the Contractor without the prior written consent of the other party.

21. Notice. Any required or permitted notices hereunder must be given in writing at the address of each party set forth below, or to such other address as either party may substitute by written notice to the other in the manner contemplated herein, by one of the following methods: hand delivery; registered, express, or certified mail, return receipt requested, postage prepaid; or nationally-recognized private express courier:

Contractor Tbdvname Tbdvaddress Tbdvcitystatezip

Village Director Water Plant 200 Lake venue Wilmette, IL 60091 with a copy to:

Corporation Counsel Village of Wilmette 1200 Wilmette Ave Wilmette, IL 60091

22. Binding Effect. The terms of this Contract shall bind and inure to the benefit of the parties hereto and their agents, successors, and assigns.

23. No Third-Party Beneficiaries. No claim as a third-party beneficiary under the Contract by any person, firm, or corporation other than the Contractor shall be made, or be valid, against the Village.

24. Waiver. No waiver of any provision of the Contract shall be deemed to or constitute a waiver of any other provision of the Contract (whether or not similar) nor shall any such waiver be deemed to constitute a continuing waiver unless otherwise expressly provided in this Contract.

25. Illinois Prevailing Wage Act. All Contractors and subcontractors must pay prevailing wages as required by the Illinois Prevailing Wage Act (“IPWA”) (820 ILCS 130/01. et. seq.). The IPWA requires that all Contractors and subcontractors performing work on any public works pay the generally prevailing rate of hourly wages and benefits in the locality where the work is done for the craft or type of worker or mechanic needed on the project.

The Contractor and subcontractors shall submit certified payroll reports to the Illinois Department of Labor’s (“IDOL”) “Electronic Database” as required by the IPWA (820 ILCS 130/5 et.

seq.). The Contractor and subcontractors are responsible for ensuring their understanding and compliance with all aspects of the IPWA.

Pursuant to the IPWA, the Contractor must insert into each subcontract (and each Subcontractor to cause to be inserted into each lower tiered subcontract) and into the project specifications for each subcontract a written stipulation to the effect that not less than the prevailing rate of wages shall be paid to all laborers, workers, and mechanics performing Work under the Agreement.

If the prevailing wage rates are revised by IDOL at any time during the term of this Agreement, the revised prevailing wage rates shall apply to the Work performed pursuant to the Agreement, and all Contractors and subcontractors shall pay…