village of rantoul POWER-PLANT-SUBSTATION-TRANSFORMER-REPLACEMENT-INSTALLATION-CONTRACT.pdf

VILLAGE OF RANTOUL, IL

POWER PLANT SUBSTATION

TRANSFORMER REPLACEMENT

INSTALLATION CONTRACT

3953 K001

April 8, 2026

VILLAGE OF RANTOUL

POWER PLANT SUBSTATION

TRANSFORMER REPLACEMENT

INSTALLATION CONTRACT

Construction Bids Due:

August 18, 2026

2:00 p.m.

Location: City Hall

Final RFIs Due:

August 3, 2026

Direct inquiries for clarification to:

Chris Couch Phone: 636-237-7823

E-Mail: ccouch@bhmg.com and

Amy Wooldridge Phone: 636-333-3923

E-Mail: awooldridge@bhmg.com

BHMG ENGINEERS, INC.

Consulting Engineers 9735 Landmark Parkway Drive, Suite 110 St. Louis, MO 63127

POWER PLANT SUBSTATION TRANSFORMER REPLACEMENT VILLAGE OF RANTOUL, IL

INSTALLATION CONTRACT 3953 K001

BHMG ENGINEERS, INC. Executive Summary Consulting Engineers Page 1 of 3

Bid Specification – Executive Summary

PROJECT OVERVIEW

• Project Name – Power Plant Substation Transformer Replacement

• Owner – Village of Rantoul

• Engineer – BHMG Engineers

• Project Location – 200 W Grove Ave, Rantoul, IL 61866

• Project Purpose & Background o Rantoul is experiencing leaking issues with the existing transformer while also experiencing other risks within their electrical system. The Village already has a new transformer on hand, so the installation of this transformer will help improve reliability and mitigate system risks.

• Labor & Procurement Type – Both o Labor & misc. material provided by contractor (Owner providing XMFR and other material)

• Key Contacts o Village of Rantoul:

Village Admin Scott Eisenhauer - seisenhauer@village.rantoul.il.us

Director of Electric Geoff Wahl - gwahl@village.rantoul.il.us o BHMG:

Project Manager Chris Couch - ccouch@bhmg.com - 636-237-7823

Project Admin Amy Wooldridge - awooldridge@bhmg.com - 636-333-3923

Substation PE Jack Sykut - jsykut@bhmg.com - 636-333-3945

Substation PE Greg Mitchell - gmitchell@bhmg.com - 636-333-3836

SCOPE OF WORK & PROJECT SUMMARY

• High-level Summary o This project consists of replacing the transformer at the Power Plant Substation.

This includes but is not limited to replacing the transformer, replacing the

BHMG ENGINEERS, INC. Executive Summary Consulting Engineers Page 2 of 3 foundation pad, running new conduit and cable to the new transformer control cabinet and junction box.

• Major material o Transformer, Conduit, Connectors, Grounding, Cable, Junction Box

• Laydown yard will be construction site

CONTRACTOR RESPONSIBILITIES

• Specified Labor in IFB Package o Supplemental Labor Requirements:

▪ Demolition of specified items

▪ The contractor will take ownership, liability, and be responsible for loading, rigging, and unloading & setting the existing transformer to its new site in addition to acquiring any transportation requirements. The new site for the existing transformer will be 621 Cook St. Rantoul, IL

▪ Approximately 150 Cable terminations inside new transformer and termination cabinet

• Specified Procurement in IFB Package BOM o Contractor material to provide (but not limited to):

o Supplemental Procurement Requirements:

▪ Client provided material in the Bill of Material section. Client provided material will be stored at the job site. Contractor will be responsible for doing an inventory check and then assuming ownership of material until installation of and energization.

• Shop drawings

• Schedule

• Testing & commissioning o Supplemental Requirements:

▪ Programing of transformer LTC

OWNER RESPONSIBILITIES

• Procurement – Village provided material specified in BOM

• Outage Coordination

KEY MILESTONES

• RFIs Due – 8/3/26

• Bids Due / Opening – 8/18/26

• Notice of Award – September 2026

• Construction Mobilize – 11/6/26

• LLT Material Delivery – TBD

• Substantial Completion – 12/18/26

• Final Completion – 1/20/27

*Note that depending on LLT material, the construction may be delayed to the Spring of 2027*

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BID TYPE

• Lump Sum

• Liquidated Damages - None

• Allowances - None

• Alternates – Yes (If construction delayed until Spring)

BIDDER ACTION CHECKLIST

□ Physical Sealed Bid

□ Bid Form

□ Bid Bond

□ Qualifications

□ References

□ Exceptions List

□ Delivery Schedule

□ Addenda Acknowledgement

BHMG ENGINEERS, INC. TABLE OF CONTENTS

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TABLE OF CONTENTS

DIVISION 0 – BID DOCUMENTS

00101 Seal & Signature 00130 Invitation for Bids C-200 Instructions to Bidders 00201 Non-Collusion Affidavit C-410 Bid Form 00420 Qualifications C-435 Bid Bond, Damages Form C-520 Agreement C-550 Notice to Proceed C-610 Performance Bond C-620 Contractor’s Application for Payment C-625 Certificate of Substantial Completion C-700 General Conditions C-800 Supplementary Conditions C-941 Change Order Prevailing Wage

DIVISION 1 – GENERAL REQUIREMENTS

01010 Summary of Work 01027 Application for Payment

01340 Shop Drawings, Product Data and Samples 01450 Quality Control 01525 Construction Aids 01540 Security 01561 Construction Cleaning 01610 Product Requirements 01700 Contract Closeout 01720 Project Record Documents 01732 Selective Demolition

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DIVISION 2 – SITE CONSTRUCTION

02000 Subsurface Explorations Subsurface Exploration Report

DIVISION 3 - 15 Not Used

DIVISION 16 – ELECTRICAL

Section 16A General Electrical Requirements Section 16B Grounding System Installation Section 16C Conduit, Cable Tray, and Duct Bank Section 16D Steel Erection and Anchors Section 16E Power Circuit Breakers Section 16F Disconnect Switches and Instrument Transformers Section 16G Power Transformers Section 16H Bus Work and Connections Section 16J Control Enclosure / Control Building Section 16K Protection and Control Panels Section 16L Power and Control Cables Section 16M Fiber Optic Installation Section 16N Soil Resistivity Testing Section 16P Relay Testing and Commissioning Section 16Q Station Batteries and Battery Chargers Section 16R Construction Quality Assurance and Inspection Section 16S SCADA and Substation Communications Section 16T Environmental Requirements Section 16U Record Drawings and Project Turnover Section 16V Equipment Labeling and Identification Section 16W Galvanized Metal Repair

CONSTRUCTION DRAWINGS & BILL OF MATERIALS

BHMG ENGINEERS, INC. 00101 - SEALS AND SIGNATURES

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Seals and Signatures

I hereby certify that the portion of this technical submission described below was prepared by me or under my direct supervision and responsible charge. I am a duly licensed professional under the laws of the State of Illinois.

Jacek (Jack) Sykut

Signature Date

Discipline: Substation, Illinois License #: 062065275 License Expires: 11/30/2027

BHMG ENGINEERS, INC. 00130 - INVITATION FOR BIDS

INVITATION FOR BIDS

The Village of Rantoul, Champaign County, IL will receive sealed bids for:

Power Plant Substation Transformer Replacement Installation Contract

Until 2:00 p.m. local time on August 18, 2026, at the Village of Rantoul, 333 South Tanner Street, Rantoul, IL 61866.

The plans and specifications are on file with the said Village of Rantoul for viewing purposes only.

Copies of the documents may be acquired from BHMG Engineers, Inc., 9735 Landmark Parkway Suite 110A, St. Louis, Missouri 63127, Consulting Engineers for the said Board.

Please email Amy Wooldridge, AWooldridge@bhmg.com with request.

Bids shall be received for the aforementioned items.

A certified check or bank draft on a responsible, solvent bank, or a satisfactory bid bond executed by the bidder and an acceptable surety company, payable to the Village of Rantoul, Sam Hall, Mayor or Government Bonds or cash in the amount of not less than five percent (5%) of bid, shall be submitted with each bid.

The bid shall be marked to identify bid package contents, reference specification 3953 K001.

The successful bidder will be required to:

• Register as a bidder for this project.

• Furnish in duplicate the following executed documents:

▪ Non-Collusion Affidavit

▪ Bid Form

▪ Bid Bond, Certified Check or Money Order

▪ And any other documents as required by the specifications.

No bid shall be withdrawn after the opening of bids without the consent of the Utility for a period of sixty (60) days after the scheduled time of closing bids.

The said Village of Rantoul reserves the right to reject any or all bids and to waive any informalities in bidding, and to determine and accept the bid most advantageous to the Utility.

Date: July 23, 2026 Village of Rantoul, IL Sam Hall, Mayor

BHMG ENGINEERS, INC. C-200- INSTRUCTIONS TO BIDDERS

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Instructions to Bidders

ARTICLE 1 - DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the

General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office--The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered.

ARTICLE 2 - COPIES OF BIDDING DOCUMENTS

2.01 Complete sets of the Bidding Documents in the number and for the sum stated in the Advertisement or Invitation to Bid may be obtained from the Issuing Office.

2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither

Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not confer a license or grant for any other use.

ARTICLE 3 - QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder’s qualifications to perform the Work, within five days of

Owner’s request, Bidder shall submit written evidence such as financial data, previous experience, present commitments, and such other data as may be requested by the Owner.

ARTICLE 4 - EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA,

AND SITE

4.01 Subsurface and Physical Conditions

A. The Specification identifies:

1. Those reports of explorations and tests of subsurface conditions at or contiguous to the Site that Engineer has used in preparing the Bidding Documents.

2. Those drawings of physical conditions in or relating to existing surface and subsurface structures at or contiguous to the Site (except

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Underground Facilities) that Engineer has used in preparing the Bidding Documents.

4.02 Subsurface and Physical Conditions

A. The Specification identifies:

1. Those reports of explorations and tests of subsurface conditions at or contiguous to the Site that Engineer has used in preparing the Bidding

2. Those drawings of physical conditions in or relating to existing surface and subsurface structures at or contiguous to the Site (except Underground Facilities) that Engineer has used in preparing the

B. Copies of reports and drawings referenced in Paragraph 4.01.A will be made available by Owner to any Bidder on request. Those reports and drawings, which are not part of the Contract Documents, but the other “technical data” contained therein upon which Bidder is entitled to rely as provided in Paragraph 4.02 of the General Conditions has been identified and established in Paragraph 4.02 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions or information contained in such reports or shown or indicated in such drawings.

4.03 Underground Facilities

A. Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities is based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner, or others. It shall be the responsibility of the Contractor to request underground facility and utility locators.

4.04 Hazardous Environmental Condition Not Used

4.05 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated conditions appear in Paragraphs 4.02, 4.03, and 4.04 of the General Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the

BHMG ENGINEERS, INC. C-200- INSTRUCTIONS TO BIDDERS

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4.06 On request, Owner will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies. Bidder shall comply with all applicable Laws and Regulations relative to excavation and utility locates.

4.07 Reference is made to Article 7 of the General Conditions for the identification of the general nature of other work that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) that relates to the Work contemplated by these Bidding Documents. On request, Owner will provide to each Bidder for examination access to or copies of Contract Documents (other than portions thereof related to price) for such other work.

4.08 It is the responsibility of each Bidder before submitting a Bid to:

A. Examine and carefully study the Bidding Documents, the other related data identified in the Bidding Documents, and any Addendum.

B. Visit the Site and become familiar with and satisfy Bidder as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. Become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work.

D. Obtain and carefully study (or accept consequences of not doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents, and safety precautions and programs incident thereto.

E. Agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the

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F. Become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding

G. Correlate the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents.

H. Promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder.

I. Determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

4.09 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given Engineer written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by Engineer are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 5 - PRE-BID CONFERENCE

5.01 Not Used.

ARTICLE 6 - SITE AND OTHER AREAS

6.01 The Site is identified in the Bidding Documents. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by Owner unless otherwise provided in the Bidding Documents. All additional land and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by Contractor.

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ARTICLE 7 - INTERPRETATIONS AND ADDENDA

7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to Engineer in writing. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda mailed or delivered to all parties recorded by Engineer as having received the Bidding Documents. Questions received less than four days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

7.02 Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by Owner or Engineer.

ARTICLE 8 - BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of five percent (5%) of Bidder’s maximum Bid price and in the form of a certified check or bank money order or a Bid bond (on the form attached) issued by a surety meeting the requirements of Paragraphs 5.01 and 5.02 of the General Conditions.

8.02 The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may annul the Notice of Award and the Bid security of that Bidder will be forfeited. The Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven days after the Effective Date of the Agreement or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be returned.

8.03 Bid security of other Bidders whom Owner believes do not have a reasonable chance of receiving the award will be returned within seven days after the Bid opening.

ARTICLE 9 – Not Used

ARTICLE 10 - LIQUIDATED DAMAGES

10.01 No liquidated damages.

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ARTICLE 11 - SUBSTITUTE AND “OR-EQUAL” ITEMS

11.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration of possible substitute or “or-equal” items. Whenever it is specified or described in the Bidding Documents that a substitute or “or-equal” item of material or equipment may be furnished or used by Contractor if acceptable to Engineer, application for such acceptance will not be considered by Engineer until after the Effective Date of the Agreement.

ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS

12.01 If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to Owner in advance of a specified date prior to the Effective Date of the Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Owner a list of all such Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, individual, or entity if requested by Owner. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit a substitute, without an increase in the Bid.

12.02 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to revocation of such acceptance after the Effective Date of the Agreement as provided in Paragraph 6.06 of the General Conditions.

12.03 Contractor shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom Contractor has reasonable objection.

ARTICLE 13 - PREPARATION OF BID

13.01 Not Used

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13.02 All blanks on the Bid Form shall be completed by printing in ink or by typewriter and the Bid signed in ink. Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each section, bid item, alternative, adjustment unit price item, and unit price item listed therein, or the words “No Bid,” “No Change,” or “Not Applicable” entered.

13.03 A Bid by a corporation shall be executed in the corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature.

13.04 Not Used

13.05 A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown below the signature.

13.06 Not Used

13.07 Not Used

13.08 All names shall be typed or printed in ink below the signatures.

13.09 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

13.10 The address and telephone number for communications regarding the Bid shall be shown.

13.11 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located or covenant to obtain such qualification prior to award of the Contract. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

ARTICLE 14 - BASIS OF BID; COMPARISON OF BIDS

14.01 Lump Sum

A. Bidders shall submit a Bid on a lump sum basis for the base Bid and include a separate price for each unit described in the Bidding Documents as provided for in the Bid Form. The price for each unit will be the amount added to or deleted from the base Bid if Owner selects an addition or reduction of the scope of work. In the comparison of Bids, unit pricing will be applied in the same order as listed in the Bid form.

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14.02 The Bid price shall include such amounts as the Bidder deems proper for overhead and profit on account of cash allowances, if any, named in the Contract Documents as provided in Paragraph 11.02 of the General Conditions.

14.03 Bid prices will be compared after adjusting for differences in the time designated by Bidders for Substantial Completion. The adjusting amount will be determined at the rate set forth in the Contract Documents for liquidated damages for failing to achieve Substantial Completion for each day before or after the desired date appearing in Article 9.

ARTICLE 15 - SUBMITTAL OF BID

15.01 Bidder to complete these items from the Specification and submit with the Bid:

A. Bid Form

B. Bid Security

C. Non-Collusion Affidavit

D. Qualifications

E. Addendum (if issued)

F. List of Proposed Subcontractors

G. List of Proposed Suppliers

15.02 Bids shall be submitted no later than 2:00 p.m. local time, July 21, 2026, at the address shown below.

A. The Bid and all documents shall be enclosed in a sealed envelope plainly marked with the following:

1. Project Title: Power Plant Substation Transformer Replacement, Installation Contract

2. Name and address of Bidder

B. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED”.

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C. All Bids shall be delivered to:

Village of Rantoul, IL 333 South Tanner Street Rantoul, IL 61866

ARTICLE 16 - MODIFICATION AND WITHDRAWAL OF BID

16.01 A Bid may be modified or withdrawn by an appropriate document duly executed in the manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids.

ARTICLE 17 - OPENING OF BIDS

15.01 Bids will be opened at the time and place indicated in Article 15 and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 18 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE

16.01 All Bids will remain subject to acceptance for the period of time stated in the Bid

Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT

19.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. Owner may also reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder. Owner also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Bidder.

19.02 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

19.03 In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

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19.04 In evaluating Bidders, Owner will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions.

19.05 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities to perform the Work in accordance with the Contract Documents.

19.06 If the Contract is to be awarded, Owner will award the Contract to the Bidder whose

Bid is in the best interests of the Project.

ARTICLE 20 - CONTRACT SECURITY AND INSURANCE

20.01 Article 5 of the General Conditions, as may be modified by the Supplementary

Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance. When the Successful Bidder delivers the executed Agreement to Owner, it shall be accompanied by such bonds.

ARTICLE 21 - SIGNING OF AGREEMENT

21.01 When Owner gives a Notice of Award to the Successful Bidder, it shall be accompanied by the required number of unsigned counterparts of the Agreement with the other Contract Documents which are identified in the Agreement as attached thereto. Within 15 days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to Owner. Within fifteen (15) days thereafter, Owner shall deliver one fully signed counterpart to Successful Bidder with a complete set of the Drawings with appropriate identification.

ARTICLE 22 - SALES AND USE TAXES

22.01 Owner is exempt from Illinois State sales and use taxes on materials and equipment to be incorporated in the Work by Exemption No. E99985799. Said taxes shall not be included in the Bid. Refer to Paragraph SC-6.10 of the Supplementary Conditions for additional information.

ARTICLE 23 - PREVAILING WAGES

23.01 The Contractor shall be in full compliance with the Prevailing Wages for this project and shall comply with the prevailing wage provisions of Illinois Division of Labor Standards, Wage and Hour Section, for Champaign County, IL.

BHMG ENGINEERS, INC. 00201 - NON-COLLUSION AFFIDAVIT

Non-Collusion Affidavit

The Municipality reserves the right, before any award of contract is made, to require any bidder to whom it may make an award of the Principal Contract, to sign a non-collusion affidavit in the form designated below:

STATE OF ____________________

COUNTY OF __________________

___________________________________________________ , being first duly sworn, deposes and says that he is _____________________________ * (sole owner, partner, president, secretary, etc.) of the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that said bidder has not in any manner, directly or indirectly, sought by agreement, communication or conference with anyone to fix the bid price of said bidder or of any bidder to fix any overhead, profit or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract or anyone interested in the proposed contract; that all statements contained in such bid are true; and, further, that said bidder has not, directly or indirectly, submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith to any corporation, partnership, company, association, organization, bid depository, or any member or agent thereof, or to any other individual except to such person or persons as have a partnership or other financial interest with said bidder in his general business.

Signed:

Title:

Subscribed and sworn to before me this day of 20

Seal of Notary:

Notary Public

* In making out this form, the title that is not applicable should be struck out. For example, if the

Contractor is a corporation and this form is to be executed by its president, the words “Sole Owner, a partner, secretary”, etc. should be struck out.

POWER PLANT SUBSTATION TRANSFORMER REPLACEMENT VILLAGE OF RANTOUL, IL

BHMG ENGINEERS, INC. 00410 - BID FORM

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BID FORM

Table of Contents

Article 1 - BID RECIPIENT

Article 2 - BIDDER’S ACKNOWLEDGMENTS

Article 3 - BIDDER’S REPRESENTATIONS

Article 4 - BIDDER’S CERTIFICATIONS

Article 5 - BASIS OF BID

Article 6 - TIME OF COMPLETION

Article 7 - ATTACHMENTS TO THIS BID

Article 8 - DEFINED TERMS

Article 9 - BID SUBMITTAL

This Bid is submitted by: _______________________________________

POWER PLANT SUBSTATION TRANSFORMER REPLACEMENT VILLAGE OF RANTOUL, IL

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ARTICLE 1 – BID RECIPIENT

1.01 This Bid is submitted to:

Village of Rantoul

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 – BIDDER'S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 3 – BIDDER'S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged.

Addendum No.

Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local and Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and performance of the Work.

POWER PLANT SUBSTATION TRANSFORMER REPLACEMENT VILLAGE OF RANTOUL, IL

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D. Bidder has obtained and carefully studied (or accepts the consequences for not doing so) all additional or supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents to be employed by Bidder, and safety precautions and programs incident thereto.

E. Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

F. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding

G. Bidder has correlated the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents.

H. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by Engineer is acceptable to Bidder.

I. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

J. Bidder will submit written evidence of its authority to do business in the state where the Project is located not later than the date of its execution of the Agreement.

ARTICLE 4 – FURTHER REPRESENTATIONS

4.01 Bidder further represents that:

A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation.

POWER PLANT SUBSTATION TRANSFORMER REPLACEMENT VILLAGE OF RANTOUL, IL

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B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid.

C. Bidder has not solicited or induced any individual or entity to refrain from bidding.

D. Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over Owner.

ARTICLE 5 – BASIS OF BID

5.01 The Contractor shall be required to furnish labor, use of tools, and use of their equipment as required for the construction of the project to complete the scope of work.

Bidder will complete the Work in accordance with the Contract Documents for the following price(s):

Proposal No. 1 Fall Construction:

Total Bid Price: $

Proposal No. 2 (Alternate) Alternate bid price if construction gets delayed to Spring 2027:

Total Bid Price: $

ARTICLE 6 – TIME OF COMPLETION

6.01 Bidder agrees that the installation of the Power Plant Substation Transformer

Replacement project will be substantially completed no later than 12/18/2026 and ready for final payment in accordance with Paragraph 14.07.B of the General Conditions on or before 30 days after completion date of 01/20/2027.

6.02 The time for delivery shall be extended for the period of any reasonable delay due to exclusively to causes beyond the control and without the fault of the Bidder, including but not limited to acts of God, fires, strikes, and floods.

6.03 Bidder accepts the provisions of the Agreement as to liquidated damages.

POWER PLANT SUBSTATION TRANSFORMER REPLACEMENT VILLAGE OF RANTOUL, IL

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ARTICLE 7 – ATTACHMENTS TO THIS BID

7.01 The following documents are attached to and made a condition of this Bid:

A. Required Bid security in the form of Bid Bond, Certified Check or Bank

Money Order.

B. List of Proposed Subcontractors, if applicable.

C. List of Proposed Suppliers, if applicable.

D. Non-Collusion Affidavit

E. This Document, Completed Bid Form Document 00410

F. Completed Bidder Qualification Form 00420

G. Any Addenda issued by the Engineer.

ARTICLE 8 – DEFINED TERMS

8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

ARTICLE 9 – BID SUBMITTAL

9.01 This Bid submitted by:

If Bidder is:

A Corporation

Corporation Name:

State of Incorporation:

Type:

(General Business, Professional, Service, Other)

By:

(Signature – attach evidence of authority to sign)

Name:

(typed or printed)

POWER PLANT SUBSTATION TRANSFORMER REPLACEMENT VILLAGE OF RANTOUL, IL

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(Corporate Seal)

Attest:

(Signature of Corporate Secretary)

Business Address:

Phone:

Email Address:

Or if Bidder is:

A Limited Liability Company (LLC)

LLC Name:

State in which organized:

By:

(Signature – attach evidence of authority to sign)

Name: (typed or printed)

Business Address:

Phone:

Email:

BHMG ENGINEERS, INC. 00420 - QUALIFICATIONS

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SECTION 00420

Qualifications

PART 1 – GENERAL

1.01 SECTION INCLUDES

A. Appointment of Counsel

B. Pre-qualifications

C. Bidder’s Qualifications

D. Certifications

E. References

F. Signatures.

1.02 AWARD OF BID

A. Failure of Bidder to meet all qualification criteria as stated in these Specifications shall disqualify Bidder from consideration for the Project.

B. The Owner reserves the right to exclude Bidder from consideration due to the Bidder’s failure to present with written documentation his experience and capability to complete the project to the Owner’s expectations.

PART 2 – QUALIFICATIONS

2.01 APPOINTMENT OF COUNSEL – NON-RESIDENT

A. Bidder has appointed _________________________, whose address is ____________________________________, as the agent of Bidder for service of process in the event any litigation or controversy results between the Bidder and Owner arising out of the contractual relationship created by the acceptance of this Bid. Bidder agrees that the courts of the State in which the project is located will have jurisdiction over Bidder for all such purposes to the same extent as though Bidder were a resident of the State.

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2.02 PRE-QUALIFICATION

A. Failure of Bidder to meet the Pre-qualification requirements as stated in the Instruction to Bidders Bid shall disqualify Bidder from consideration for the Project.

2.03 BIDDER’S QUALIFICATIONS

A. Bidder shall prove to the Owner’s satisfaction Bidder’s experience in completing similar projects, thus demonstrating the ability of the Bidder to complete the Project to the Owner's Satisfaction.

B. Bidder shall submit written proof and abide by the written proof that the

Bidder will complete a minimum of (30) thirty percent of the overall project by his own company and workers.

C. Bidder shall submit documentation proving that the Bidder is capable of funding the Project and is not in financial hardship.

D. Bidder shall submit documentation proving that the Bidder uses only qualified, licensed workers experienced in the line of work.

E. Bidder’s subcontractors shall be the responsibility of the Bidder and shall be considered part of the Bidder’s company and shall meet qualification requirements for all aspects of the Project.

2.04 CERTIFICATIONS

A. The Bidder certifies the following as required by law:

1. Bidder has not been convicted of bribery or attempting to bribe an officer or employee of the State, nor has the Bidder made an admission of guilt of such conduct which is a matter of record, nor has an official, agent or employee of the Bidder been so convicted or made such admission of bribery on its behalf and pursuant to the direction or authorization of a responsible official thereof.

2. Bidder is not barred from bidding with any unit of state or local government as a result of unlawful bid rigging.

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3. Under penalty of perjury, the Bidder certifies that the Federal Taxpayer Identification Number noted below is correct and the Bidder is doing business as a (please check one):

Individual Real Estate Agent

Partnership Government Entity

Corporation Trust or Estate

4. Bidder, if an individual, is not in default on an educational loan.

2.05 REFERENCES

A. Bidder shall submit a minimum of three (3) written letters of recommendation with references’ signatures and contact information to the Engineer.

B. These References shall be from the Owner, Project Manager, or other individual who is knowledgeable on the project, or recent previous Projects with very similar Scope of Work completed under the current Bidder’s name.

C. Bidder shall submit a minimum of three (3) company brochures, or company information sheets, along with list of completed equivalent projects.

2.06 SIGNATURES

Firm Name:

Federal Taxpayer Identification Number:

By:

Title:

By:

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Note: If the Bidder is a corporation, the legal name of the corporation shall be set forth above together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if the Bidder is a partnership, the true name of the firm shall be set forth above together with the signature of the partner or partners authorized to sign contracts on behalf of the partnership; and if the Bidder is an individual, his signature shall be placed above. If signature is by an agent, other than an officer of a corporation or member of a partnership, a power of attorney must be submitted with the bid.

PART 3 – EXECUTION NOT USED

END OF SECTION

POWER PLANT SUBSTATION TRANSFORMER REPLACEMENT VILLAGE OF RANTOUL, IL

INSTALLATION CONTRACT 3953 K001

BHMG ENGINEERS, INC. 00435 – BID BOND

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BID BOND

Any singular reference to Bidder, Surety, Owner, or other party shall be considered plural where applicable.

BIDDER

Name:

Address:

SURETY (Name and Address of Principal Place of Business)

OWNER

Name: Village of Rantoul

Address: 333 South Tanner Street, Rantoul, IL 61866

BID

Bid Due Date: August 18, 2026 Project: Power Plant Substation Transformer Replacement, Installation Contract

BOND

Bond Number:

Date:

(Not later than Bid due date)

Penal Sum: $

(Words) (Figures)

Surety and Bidder, intending to be legally bound hereby, subject to the terms printed on the reverse side hereof, do each cause this Bid Bond to be duly executed on its behalf by its authorized officer, agent, or representative.

BIDDER SURETY

(Seal) (Seal)

Bidder’s Name and Corporate Seal Surety’s Name and Corporate Seal

By: By:

Signature and Title Signature and Title

(Attach Power of Attorney)

Attest:

Signature and Title Signature and Title

POWER PLANT SUBSTATION TRANSFORMER REPLACEMENT VILLAGE OF RANTOUL, IL

INSTALLATION CONTRACT 3953 K001

BHMG ENGINEERS, INC. 00435 – BID BOND

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Note: Above addresses are to be used for giving required notice.

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to Owner upon default of Bidder any difference between the total amount of Bidder's Bid and the total amount of the Bid of the next lowest, responsible Bidder who submitted a responsive Bid as determined by Owner for the work required by the Contract Documents, provided that:

1.1. If there is no such next Bidder, and Owner does not abandon the Project, then

Bidder and Surety shall pay to Owner the penal sum set forth on the face of this Bond.

1.2. In no event shall Bidder's and Surety's obligation hereunder exceed the penal sum set forth on the face of this Bond.

2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents.

3. This obligation shall be null and void if:

3.1. Owner accepts Bidder's Bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents.

3.2. All Bids are rejected by Owner.

3.3. Owner fails to issue a Notice of Award to Bidder within the time specified in the

Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by Paragraph 5 hereof).

4. Payment under this Bond will be due and payable upon default by Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due.

5. Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award including extensions shall not in the aggregate exceed 120 days from Bid due date without Surety's written consent.

6. No suit or action shall be commenced under this Bond prior to 30 calendar days after the notice of default required in Paragraph 4 above is received by Bidder and Surety and in no case later than one year after Bid due date.

7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the state in which the Project is located.

POWER PLANT SUBSTATION TRANSFORMER REPLACEMENT VILLAGE OF RANTOUL, IL

INSTALLATION CONTRACT 3953 K001

BHMG ENGINEERS, INC. 00435 – BID BOND

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8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier, or by United States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned.

9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent, or representative who executed this Bond on behalf of Surety to execute, seal, and deliver such Bond and bind the Surety thereby.

10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statue, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect.

11. The…