SECTION I

REQUEST FOR BIDS

INSTRUCTIONS AND SPECIFICATIONS FOR:

120 N. Oak Park Avenue – MEP Relocation and Sidewalk Vault Fill Bid Number: 25-201

Issuance Date: 6/25/2026

The Village of Oak Park (VOP) will receive bids from qualified contractors to relocate existing MEP equipment and fill an existing sidewalk vault, at 120 N. Oak Park Avenue, Oak Park, Illinois, 60301 (hereinafter referred to as the “Project”). Bids will be accepted at the Public Works Center, 201 South Blvd., Oak Park, IL 60302 Monday through Thursday, 8:30 a.m. to 4:00 p.m. and on Friday 8:30 a.m. to 12:00 p.m. local time until 4:00 p.m. on Monday, July 20, 2026. The public bid opening will be held at the Oak Park Public Works building, 201 South Blvd., Oak Park, IL, 60302, 2nd Floor conference room at 4:15 p.m. on July 20, 2026.

There will be two pre-bid meetings during the bid process, the first will be a mandatory pre-bid meeting at 120 N. Oak Park Avenue, Oak Park, IL on Tuesday, July 7, 2026, at 9 a.m., and the second, a non-mandatory pre-bid meeting at 120 N. Oak Park Avenue on Tuesday, July 9, 2026 at 9 a.m. Prospective bidders are encouraged to attend the pre-bid meetings to inspect site conditions and obtain other pertinent information about the scope of work. Bids received from bidders who do not send a representative to the mandatory pre-bid meeting on July 7 will not be accepted.

Specifications and bid forms may be obtained at http://www.oak-park.us/bid or at the Public Works Center at the address listed above or by calling 708-358-5700.

The Village of Oak Park Board of Trustees reserves the right to accept or reject any and all bids or to waive technicalities, or to accept any item of any bid. Information is available from the Village Engineer, Bill McKenna at 708-358-5700 or bmckenna@oak-park.us.

Do not detach any portion of this document. Upon formal award to the successful bidder, a written agreement will be executed for the Project in substantially the form attached.

Q&A Questions on the contract documents or plan drawings during the bid process shall be submitted to Lauren Wojcik, lwojcik@oak-park.us. All questions are due by July 10 at 4:00 p.m.

Submission of Bids The bid shall be submitted on the bid form included herewith. The bid shall be submitted in a sealed envelope marked “BID: 25-201 120. N Oak Park Avenue – MEP Relocation and Sidewalk Vault Fill”, shall bear the return address of the bidder, and shall be addressed as follows:

TO: Bill McKenna

Village Engineer Department of Public Works 201 South Blvd.

Oak Park, IL 60302

SECTION II

BID INSTRUCTIONS, TERMS AND CONDITIONS

Preparation and Submission of Bid All bids must be delivered to the Public Works Center by the specific time indicated on the cover page. Bids arriving after the specified time will not be accepted. Mailed bids that are received by the Village after the specified hour will not be accepted regardless of the post-marked time on the envelope. Bids must be signed by an officer of the company who is authorized to enter into agreements on behalf of the company. Bids shall be sealed in an envelope and marked as stated on the cover page.

Bid Bond The Bidder shall provide a bid bond in the amount of ten percent (10%) of the total bid price. The attached form may be used or the bidder may provide cash or a certified check in the amount specified. Bid bond amounts shall be based on all proposed work where estimated amounts have been provided by VOP. Do not include unit price amounts where work is “On-Demand” or “As Required”. The bid bonds, cash or checks will be returned once the selected bidder has entered into an Agreement for this work and provided the contract bond in the amount of 100% of the total contract cost.

Contract Bond The successful bidder shall, within ten (10) calendar days after award of the bid, furnish a contract bond in the amount of 100% of the total contract cost. The bond shall ensure faithful performance of the work, and the payment for materials, labor and of the subcontractors. The bond shall be with a surety or sureties with a rating of “A” or better by A.M. Best and Company and such sureties shall be approved by VOP. Bonds in the form of certified or cashier’s check shall be made payable to the Village of Oak Park. The contract bond shall be furnished in the same number of copies as the number of copies of the Agreement to be executed. See section XII for a sample copy of the contract bond.

Contract Term The initial contract term shall be from the date of award to February 5, 2027. The Village has the right to extend the contract term if a contract extension is warranted. The bidder shall commence work for the Project within fourteen (14) days of receipt of a notice to proceed from the Village Engineer or his designee. All work shall be completed in accordance with the detailed specifications set forth herein, unless the Village Engineer grants an extension.

Bid Alternate #1: If the alternate proposal is accepted, the contract term shall be from the date of award to November 6, 2026. All work as described in the contract and project documents shall remain the same if the alternate bid is to be accepted. The Village has the right to extend the contract term if a contract extension is warranted. The bidder shall commence work for the Project within fourteen (14) days of receipt of a notice to proceed from the Village Engineer or his designee. All work shall be completed in accordance with the detailed specifications set forth herein, unless the Village Engineer grants an extension.

Recertification If the Village extends the contract for any period of time, the bidder shall provide the Village with a renewed certification in the form in Section V indicating that it continues to be eligible to contract with units of local government. If a contractor or subcontractor is not able to certify that it continues to meet all requirements, it shall provide a detailed explanation of the circumstances leading to the change in certification status.

Award of Agreement The Agreement will be awarded in whole or in part to the responsible bidder whose bid, conforming to the request for bids, will be most advantageous to the Village; price and other factors considered.

Costs of Preparation The Village will not be responsible for any expenses incurred in preparing and submitting a bid or entering into the applicable Agreement.

Taxes not Applicable The Village of Oak Park, as an Illinois municipality, pays neither Illinois Sales Tax nor Federal Excise Tax (State Tax Exemption Identification Number VOP - E9998-1823-06 and PDOP – E9997-9934- 07). Contractors should exclude these taxes from their prices.

Withdrawal of Bids Any contractor may withdraw its bid at any time prior to the time specified in the advertisement as the closing time for the receipt of bids, by signing a request therefore. No contractor may withdraw or cancel its bid for a period of sixty (60) calendar days after the advertised closing time for the receipt of bids. The successful contractor may not withdraw or cancel its bid after having been notified that the bid was accepted by the VOP.

Investigation of Contractors The VOP will make such investigations as are necessary to determine the ability of the contractor to fulfill bid requirements. If requested, the contractor should be prepared to present evidence to the VOP of ability and possession of necessary facilities and financial resources to comply with the terms of the attached specifications and bids. In addition, the contractor shall furnish the VOP with any information the VOP may request, and shall be prepared to show completed work of a similar nature to that included in its bid. The VOP reserves the right to visit and inspect the premises and operation of any contractor.

Rejection of Contractor The VOP will reject any bid from any person, firm or corporation that appears to be in default or arrears on any debt, agreement or the payment of any taxes. The VOP will reject any bid from a contractor that failed to satisfactorily complete work for the VOP under any previous agreement.

Conditions Contractors are advised to become familiar with all conditions, instructions and specifications governing the work. Contractors shall be presumed to have investigated the work site, conditions and scope of the work before submitting a bid.

Compliance with Applicable Laws The bidder will strictly comply with all ordinances of the VOP and Village Code and laws of the State of Illinois.

Governing Law All agreements entered into by the VOP are governed by the laws of the State of Illinois without regard to conflicts of law. Any action brought to enforce an agreement with the VOP must be brought in the state and federal courts located in Cook County, Illinois.

Subletting of Agreement No agreement awarded by the VOP shall be assigned or any part sub-agreement without the written consent of the Village or as noted in the contractor’s bid. In no case shall such consent relieve the contractor from its obligations or change the terms of the Agreement.

Interpretation of Agreement Documents Any contractor with a question about this bid may request an interpretation thereof from the VOP. If the VOP changes the bid, either by clarifying it or by changing the specifications, the VOP will issue a written addendum, and will email a copy of the addendum to all prospective bidders.

The VOP will not assume responsibility for receipt of such addendum. In all cases, it will be the bidder’s responsibility to obtain all addenda issued. Bidders will provide written acknowledgment of receipt of each addendum issued with the bid submission.

Minority Business and Women Business Enterprise Requirements The VOP, in an effort to reaffirm its policy of non-discrimination, encourages the efforts of contractors and subcontractors to take affirmative action in providing for Equal Employment Opportunity without regard to race, religion, creed, color, sex, national origin, age, handicap unrelated to ability to perform the job or protected veteran’s status.

Licenses and Permits The contractor shall be responsible for becoming a licensed contractor in the Village. The contractor shall also be responsible for obtaining any and all required permits from the Village’s Development Customer Services Department (Building Permits Division). The Village shall waive all permit fees. All work will be performed according to the standards set forth in the applicable building codes and standards, including mechanical, fire, plumbing, electric, accessibility, or any other applicable codes in force in the Village of Oak Park and State of Illinois.

Agreement The selected bidder shall enter into an Agreement with the Village of Oak Park to complete the Project in a form substantially similar to the Agreement attached hereto. The Agreement shall be executed by the contractor and returned, together with the contract bond within ten (10) calendar days after the Agreement has been issued to the contractor. The contractor shall execute three copies of the Agreement. One fully executed copy will be returned to the contractor. See Section XIII for a sample copy of the agreement.

Notice to Proceed Work shall begin within fourteen (14) days from the Notice to Proceed from the Village Engineer or his designee. All work shall be completed in accordance with the detailed specifications set forth herein, unless granted an extension.

Fees and Cost In the event any action is brought to enforce any agreement entered into by the VOP, or to collect any unpaid amount from the VOP, each party bears the responsibility of paying its own attorneys’ fees and costs.

Dispute Resolution The VOP does not agree to the mandatory arbitration of any dispute.

Village of Oak Park Logo or Likeness Use The official logo of the Village of Oak Park is not to be used in any form. Use of the Village logo is strictly prohibited by law and such use could subject the proposer to disqualification or termination of contract.

Hold Harmless See Section XIII - Agreement.

Insurance See Section XIII - Agreement.

Termination of Agreement See Section XIII - Agreement.

SECTION III

GENERAL SPECIFICATIONS

Scope of Work The Village of Oak Park is seeking bids from qualified contractors to relocate existing MEP equipment, including fire suppression, plumbing, heating, ventilating and air-conditioning (HVAC), electrical, in addition to the abandonment and fill of an existing sidewalk vault which work shall include saw cutting, removals, installation of treated timber, formwork, lightweight cellular concrete fill; and all appurtenant work thereto. See detailed specifications and design documents/drawings as prepared by Kluber Architects (MEP Relocation) and Lochner (Sidewalk Vault Fill).

Responsibility of Contractor The selected contractor shall furnish all labor, supervision, tools, equipment, materials and supplies, and other means necessary for performing and completing the work, including debris hauling, and shall obtain and pay for any required permits (permit fees to be waived by VOP).

Extent of Services, Alterations, Omissions and Extra Work The VOP reserves the right to award the contract to the lowest qualified and responsible bidder.

The Village reserves the right to increase or decrease the quantity of any item or portion of the work, or to omit portions of the work as may be deemed necessary.

Job Site Conditions To the fullest possible extent, the contractor shall maintain doorways for all business located at 116-136 N Oak Park Avenue throughout the duration of the project. Contractor will take all necessary actions as directed by the Village in that regard.

The contractor shall coordinate all work in active tenant spaces in the basement of 120 N. Oak Park Avenue with the engineer and respective tenant as to limit the amount of disruption to their operations as much as possible.

Material Storage: The contractor shall be responsible for the storage and safety of his own materials. The Village assumes no liability whatsoever for any material damaged or stolen on the premises. Any damage to, or loss by theft or vandalism of any material, appurtenance, or appliance, after such has been applied, connected or installed on the property, shall be the sole responsibility of the contractor until the project is completed and accepted by the Village.

Materials shall only be stored in locations approved by the engineer.

Job Site Access: The contractor shall only occupy the space in which is necessary to complete the work, including at street level and within the 120 N Oak Park Avenue building.

Safety Precautions: The contractor is solely responsible for implementing effective safety precautions on and around the work site to protect workers and other persons who might be affected and shall exercise every precaution at all times for the protection of the property. The contractor shall not leave any combustible materials or other fire hazards overnight or allowed them to accumulate. The contractor shall abide by all applicable laws, standards, and regulations that apply to the completion of the work, including EPA and OSHA safety standards and regulations.

Damage to Property: Contractor shall repair, at no additional cost to the Village, all damage to property including at street level and within the work area caused by the contractor resulting from his work. Where repair of existing work is called for, such patching and replacement shall be made to blend with existing work so that the patch or replacement will be inconspicuous after finishing.

Daily Clean-up: The contractor shall keep the premises clean and orderly during the course of the work and all debris shall be removed on a continuous basis.

Contractor’s Representative The contractor shall have at all times a competent foreman or superintendent on the job that shall have full authority to act for the contractor, and to receive and execute orders from the Village Engineer or appointed representative. Any instructions given to such superintendent or person executing work for the contractor shall be binding on the contractor as though given to him personally. Contractor’s representative must be proficient in the use and interpretation of the English language.

Mandatory Qualifications for Contractor’s Personnel Crews shall include at least one (1) supervisor during any given shift.

1. No more than 50% of the crew may be trainees at any one time.

2. Supervisors must be fluent in the English language and capable of reading and writing English.

3. Technicians employed by the contractor selected shall be fully trained and skilled in safe and proper techniques. Specific training required must follow the OSHA standards (see below).

4. The contractor selected shall provide sufficient documentation, if requested by the Village, to demonstrate adequate training has been provided upon commencement of the agreement. Contractor selected shall submit statement outlining training program and method of verifying employee competency. Failure to do so may be ample cause for rejection of proposal.

The use of technicians who are not adequately trained may be sufficient grounds for termination of the agreement.

5. The Village reserves the right to require immediate removal of any employee of the contractor selected deemed unfit for service for any reason. This right is non-negotiable and the contractor selected agrees to this condition by accepting this agreement. The contractor selected shall have enough qualified personnel to replace a terminated employee within 24 hours. Failure to do so can result in the termination of the agreement.

Workers The contractor shall employ competent laborers and shall replace at the request of the Village Engineer any incompetent, unfaithful, abusive or disorderly workers in their employ. Only workers expert in their respective branches of work shall be employed where special skill is required. Inappropriate behavior or examples of unproductive work effort will not be tolerated.

The Village has the right to require a contractor’s employee to be immediately removed from the work crew if the above behavior is exhibited.

Time of Work Bidder shall only work on weekdays, (Monday through Friday), from 7:30 a.m. to 4:00 p.m.

Weekend work will only be allowed with the approval of the engineer. No work will be allowed on legal holidays as recognized by the Village, except as authorized by the Village Engineer.

Method of Payment The Village will pay monthly, all undisputed invoices within 30 days of approval as provided in the Local Government Prompt Payment Act, 50 ILCS505/4. The maximum interest rate for any payment not made within 30 days of approval is 1%.

Standard of Care The contractor shall endeavor to perform the work for the Project with the same skill and judgment which can be reasonably expected from similarly situated firms or entities.

The contractor shall comply with all federal, state, and local statutes, regulations, rules, ordinances, judicial decisions, and administrative rulings applicable to its performance under this Agreement as applicable, including, but not limited to, Cook County’s minimum wage and sick leave ordinances, respectively Cook County Ordinance Number 16-5768 and Cook County Ordinance Number 16-4229, and the Village’s Living Wage Ordinance, Village of Oak Park Ordinance Number 16-093, codified as Section 2-6-20 of the Village Code, all as amended.

Current copies attached as exhibit A.

The contractor shall ensure that the work for the Project is performed and completed in accordance with all applicable statutes, ordinances, rules, and regulations, including, but not limited to, the Fair Labor Standards Act; any statutes regarding qualification to do business; any statutes prohibiting discrimination because of, or requiring affirmative action based on race, color, religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disability, military status, sexual orientation, or unfavorable discharge from military service or other prohibited classification, including, without limitation, the Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq. The Contractor shall also comply with all conditions of any federal, state, or local grant received by the Village or the contractor with respect to this Agreement.

OSHA Requirements

1. Material Safety Data Sheets – Contractor selected shall furnish the Village of Oak Park copies of Material Safety Data Sheets (MSDS), for all products used, prior to beginning service at Village facilities. In addition, each time a new chemical is introduced, a copy of that product’s MSDS must be provided to the Village Engineer or his appointee prior to the product being used.

The Material Safety Data Sheets must be in compliance with OSHA Regulation 1910.1200, paragraph g.

2. Labeling of Hazardous Materials – Contractor selected shall comply with OSHA regulation 1919.1200, paragraph f, concerning labeling of all chemical containers.

3. Caution Signs – Contractor selected shall use “caution signs” as required by OSHA Regulation 1910.44 and 1910.145 at no cost to the Village. Caution signs shall be on-site upon commencement of agreement.

Proof of compliance with OSHA regulation 1920.1200, Hazard Communication, shall be provided to the Building Maintenance Superintendent upon commencement of this agreement, if requested.

Failure of the contractor selected or his/her employees to comply with all applicable laws, regulations and rules shall permit the Village to immediately terminate this agreement without liability.

Prevailing Wages Contractor and any applicable subcontractor shall pay prevailing wages as established by the Illinois Department of Labor and determined by the Village for each craft or type of work needed to execute the contract in accordance with the Illinois Prevailing Wage Act, 820 ILCS 130/0.01 et seq. (“Act”). Contractor shall prominently post the current schedule of prevailing wages at the Project site(s) and shall notify immediately in writing all of its subcontractors of all changes in the schedule of prevailing wages. Any increases in costs to Contractor due to changes in the prevailing rate of wage during the terms of any Contract shall be at the sole expense of Contractor and not at the expense of the Village, and shall not result in an increase to the Contract Price.

Contractor shall be solely responsible to maintain accurate records as required by the Act and shall submit certified payroll records to the Village evidencing its compliance with the Act on no less than a monthly basis as required by the Act. Contractor shall be solely liable for paying the difference between prevailing wages and any wages actually received by laborers, workmen and/or mechanics engaged in the Work for the Project.

Contractor shall indemnify, hold harmless, and defend the Village, its officers, officials, employees, agents and volunteers (“Indemnified Parties”) against all regulatory actions, complaints, damages, claims, suits, liabilities, liens, judgments, costs and expenses, including reasonable attorney’s fees, which may in any way arise from or accrue against the Indemnified Parties as a consequence of noncompliance with the Act or which may in any way result therefrom, including a complaint by the Illinois Department of Labor under Section 4(a-3) of the Act, 820 ILCS 130/4(a-3) that any or all of the Indemnified Parties violated the Act by failing to give proper notice to the Grantee or any other party performing work on the Public Improvements that not less than the prevailing rate of wages shall be paid to all laborers, workers and mechanics performing Work on the Project, including interest, penalties or fines under Section 4(a-3). The indemnification obligations of this section on the part of Contractor shall survive the termination or expiration of this Agreement. In any such claim, complaint or action against the Indemnified Parties, Contractor shall, at its own expense, appear, defend and pay all charges of reasonable attorney’s fees and all reasonable costs and other reasonable expenses arising therefrom or incurred in connection therewith, and, if any judgment or award shall be rendered against the Indemnified Parties in any such action, Contractor shall at its own expense, satisfy and discharge such judgment or award.

Certified Payroll Contractor shall be solely responsible to maintain accurate records reflecting its payroll for its employees who perform any of the work for the Village pursuant to this contract and shall submit certified payroll records to the Village Engineer at any time during the term of this contract.

Contractor shall provide said certified payroll records within seven (7) days upon the request of the Director of Public Works or the Building Maintenance Superintendent.

Change Orders Change Orders: Changes in the work may be agreed to after execution of the Agreement, and without invalidating the Agreement, if the change order is in writing and signed. Any changes to the scope of work which result in an increase in the agreement price will be subject to an agreement addendum which must be signed by both parties. Any such change order will be prepared by the Village or the Village’s consultant. The Contractor may only proceed with the change upon receipt of the written change order signed by the Village.

Emergency Changes: Contractor may perform work not included in the Scope of Work if necessary to remedy a condition that poses an immediate threat to persons or property. Work of this nature shall be carried out only to the extent of bringing the condition under control. The Village shall be notified immediately. A change order will then be negotiated and executed for the work performed, and for work remaining, if any.

Minor Changes (Field Orders): The Village may verbally authorize minor changes in the Scope of Work in order to prevent a delay in the progression of the work. These field orders may not involve a change in the agreement price or be inconsistent with the Scope of Work.

Changes Due to Unknown Conditions: The contractor is not responsible for changes in the work that are due to conditions that were not reasonably observable or conditions that have changed.

In such cases, the contractor shall notify the Village and a change order will be negotiated.

Any change which results in a total agreement price in excess of $50,000 must be approved by the Village of Oak Park Board of Trustees for approval.

Correction of Work Prior To Final Payment The Village has the right to stop work if the contractor fails to carry out the work in a manner acceptable to the Village. If the Village deems the contractor’s work unacceptable, at the Village’s election, the contractor shall do one of the following:

1. Promptly repair or replace the defective work, without expense to the Village, including costs associated with repairing any damage to property caused by the replacement work;

or;

2. If the Village deems it unacceptable to have the contractor correct work which has been incorrectly done, a deduction from the agreement price shall be made based on the costs to the Village to have the work repaired. Such a deduction from the agreement price shall in no way affect the Village’s other remedies or relieve the contractor from responsibility for defects and related damage occurring as a result of defective or unacceptable work.

Contractor’s Representative The bidder shall have at all times a competent foreman or superintendent on the job that shall have full authority to act for the bidder, and to receive and execute orders from the Village Engineer or appointed representative. Any instructions given to such superintendent or person executing work for the bidder shall be binding on the bidder as though given to him personally.

Bidder’s representative must be proficient in the use and interpretation of the English language.

Dispute Resolution All disputes, including collection disputes, shall be brought in the Circuit Court of Cook County, Illinois. This agreement shall be interpreted in accordance with the laws of the State of Illinois.

In any dispute resolution process, each party shall bear its own costs, including attorney’s fees.

Any purported agreement between the parties that states terms contrary to this paragraph M will be deemed per se invalid.

Reporting Requirements The following forms must be completed in their entirety, notarized and included as part of the bid document. Failure to respond truthfully to any question on the list or failure to cooperate fully with further inquiry by the Village will result in disqualification of your bid.

SECTION IV

BID FORM (Pricing)

NAME:

ADDRESS:

CITY: ZIP: _________________________

PHONE: ( )- FAX: ( )- _______________________________

EMAIL:_____________________________________________________

TO: Village of Oak Park Public Works Department 201 South Blvd Oak Park, IL 60302 Attn: Bill McKenna, Village Engineer

1. BASE BID (Council Chambers 201 / Video Production 226)

The Undersigned, having inspected the construction site and having familiarized themselves with the conditions likely to be encountered affecting the cost and schedule of the Work, and having thoroughly familiarized themselves with the Bidding Documents; hereby proposes to provide all labor, material, tools, equipment, utilities, transportation, supervision and services required for the proper execution of the entire Work required, in strict accordance with the Contract Documents for the 120 N. Oak Park Avenue – MEP Relocation and Sidewalk Vault Fill work prepared by Kluber Architects and Lochner for the Total Bid Amount listed below:

SINGLE CONTRACT – BASE BID PRICE

Base Bid Stipulated Sum Bid Price:

Work Breakdown Base Bid

VAULTED SIDEWALK ABANDONMENT (S-SHEETS) $

DIVISION 21 - FIRE SUPPRESSION $

DIVISION 22 - PLUMBING $

DIVISION 23 - HEATING, VENTILATING AND A/C $

DIVISION 26 - ELECTRICAL $

TRADE SUBTOTAL $

OWNER CONTINGENCY ALLOWANCE $ 100,000

SUBTOTAL $

GENERAL CONDITIONS $

OVERHEAD AND PROFIT $

INSURANCES $

BOND $

BASE BID TOTAL $

and, if this proposal is accepted, agrees to execute a formal Contract subject to modifications as may be exercised by the Owner (Village of Oak Park) under alternate proposals.

2. SELF PERFORMING WORK

If the bidder intends to self-perform one or more major trade of work such as carpentry, masonry, mechanical, electrical, or plumbing, indicate trade(s) here:

3. ALTERNATE PROPOSALS

BID ALTERNATE #1: PROJECT COMPLETION DATE NOVEMBER 6, 2026

Work Breakdown Base Bid

VAULTED SIDEWALK ABANDONMENT (S-SHEETS) $

DIVISION 21 - FIRE SUPPRESSION $

DIVISION 22 - PLUMBING $

DIVISION 23 - HEATING, VENTILATING AND A/C $

DIVISION 26 - ELECTRICAL $

TRADE SUBTOTAL $

OWNER CONTINGENCY ALLOWANCE $ 100,000

SUBTOTAL $

GENERAL CONDITIONS $

OVERHEAD AND PROFIT $

INSURANCES $

BOND $

BASE BID TOTAL - BID ALTERNATE #1 $

4. UNDERSTANDING: The Undersigned in submitting this proposal agrees to the following:

a. Not to withdraw their proposal for a period of 60 days after the date of the Bid Opening.

b. To enter into and execute a Contract, if same is awarded to them on the basis of this Proposal, and to furnish Contract Bonds, within ten (10) days of a written "Notice to Proceed".

c. To construct the Work in accordance with the intent of the Contract documents.

d. That the owner reserves the right to reject any and all Bids and to waive irregularities in the

Bidding, and to award the contract in its best interest.

e. That any alterations to this Bid Form will result in disqualification of the Bid.

f. To hold open all provided alternate prices for a period of 6o days after contract execution.

5. CONTRACT DOCUMENTS: The Undersigned acknowledges the following documents as the basis for their proposal:

a. Request for Bids Instruction and Specifications

b. Project Manual, date June 24, 2026 for MEP Relocation from Vault Below Sidewalk 120 N.

Oak Park Avenue, including all Divisions and Sections of the Specifications

c. Drawings indexed on sheet G-100 of the Drawings for project: MEP Relocation from Vault Below Sidewalk 120 N. Oak Park Avenue

d. Supplementary General Conditions.

e. Addenda: The undersigned further acknowledges receipt of Addenda as listed below and represents that any additions to, modifications of, or deletions from the Work specified, as called for in these Addenda, are included in the Base Bid Sum and the Alternates.

ADDENDUM NO. DATE

(NOTE: If no Addenda have been received, write “NONE”.)

6. BID SECURITY: The undersigned shall attach to this Form of Proposal a Bid Bond, in an amount not less than 10% of the Base Bid amount, payable to the Village of Oak Park which is agreed will be forfeited to the Village if the undersigned fails to execute the for within the contract documents and furnish evidence of their ability to become bonded and provide insurance coverage as specified, within five days after Owner’s notification of the intent to award the contract to the undersigned.

7. In signing and submitting this bid, the undersigned certifies that all materials and construction to be provided are as specified in the proposed Contract Documents.

8. TIME OF COMPLETION: If awarded the Contract for Construction, the Bidder agrees to complete all work for the Owner’s occupancy on or before the following dates:

a. Final Completion of Work: February 5, 2027

b. Bid Alternate #1: Final Completion Date: November 6, 2026

9. TAX EXEMPTION: The Owner is exempt from the Illinois Sales and Use tax as an Illinois governmental unit. The Bidder shall exclude such taxes from consideration in preparing their bid.

10. ADDRESS, LEGAL STATUS AND SIGNATURE OF BIDDER

a. The Undersigned hereby designates the address given below as the legal address to which all notices, directions, or other communications may be served or mailed.

Name of Firm or Joint Venture:

Street Address:

City:

State:

Zip:

Telephone:

b. The Undersigned hereby declares that the Bidder has the legal status indicated below.

1) If a partnership, give full names of all partners:

2) If a corporation, indicate state in which incorporated:

Affix Seal

c. The Undersigned hereby affirms that they are qualified to do business in the State of Illinois.

d. Signatures:

1) Individual, partnership or corporation:

Name:

By:

Title:

2) Parties to Joint Venture:

Name:

By:

Title:

Address:

Proposal Signature:

State of ) County of )

(Type Name of Individual Signing) being first duly sworn on oath deposes and says that the bidder on the above bid is organized as indicated below and that all statements herein made on behalf of such bidder and that their deponent is authorized to make them, and also deposes and says that deponent has examined and carefully prepared their bid from the agreement specifications and has checked the same in detail before submitting this bid; that the statements contained herein are true and correct.

Signature of bidder authorizes the Village of Oak Park to verify references of business and credit at its option.

Signature of bidder shall also be acknowledged before a Notary Public or other person authorized by law to execute such acknowledgments.

Dated: /____/2026

Organization Name (Seal - If Corporation) By:

Authorized Signature Address

Telephone

Subscribed and sworn to before me this day of , 2026.

______________________________ in the State of _____________________. My Commission Notary Public Expires on ____/____/_______

Complete Applicable Paragraph Below

(a) Corporation The bidder is a corporation, which operates under the legal name of

______________________________and is organized and existing under the laws of the

State of _______________. The full names of its officers are:

President

Secretary

Treasurer

The corporation does have a corporate seal. (In the event that this bid is executed by a person other than the President, attach hereto a certified copy of that section of Corporate By-Laws or other authorization by the Corporation that permits the person to execute the offer for the corporation.)

(b) Partnership Names, Signatures, and Addresses of all Partners

The partnership does business under the legal name of ____________________, which name is registered with the office of __________ in the county of

(c) Sole Proprietor The bidder is a Sole Proprietor whose full name is . If the bidder is operating under a trade name, said trade name is , which name is registered with the office of in the county of .

Signed:

Sole Proprietor

In compliance with the above, the undersigned offers and agrees, if his/her Bid is accepted within ninety (90) calendar days from date of opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered at the designated point within the time specified above.

MUNICIPAL QUALIFICATION REFERENCE SHEET

Bidders shall furnish a minimum of four (4) references from projects similar in scope within the last five (5) years.

MUNICIPALITY

ADDRESS

CONTACT

PHONE E-mail:

WORK

PERFORMED

SECTION V

BIDDER CERTIFICATION

______ , as part of its bid on an agreement for 120 N. Oak Park Avenue – MEP Relocation and Sidewalk vault Fill, Bid Number: 25-201 for the Village of Oak Park, hereby certifies that said bidder selected is not barred from proposing on the aforementioned agreement as a result of a violation to either Section 33E-3 or 33E-4 of Article 33E of Chapter 38 of the Illinois Revised Statutes or Section 2-6-12 of the Oak Park Village Code relating to "Proposing Requirement.

(Authorized Agent of bidder selected)

Subscribed and sworn to before me this day of , 2026.

Notary Public’s Signature - Notary Public Seal -

SECTION VI

TAX COMPLIANCE AFFIDAVIT

, being first duly sworn, deposes and says:

that he/she is of (partner, officer, owner, etc.)

(bidder selected)

The individual or entity making the foregoing bid or proposal certifies that he/she is not barred from entering into an agreement with the Village of Oak Park because of any delinquency in the payment of any tax administered by the Department of Revenue unless the individual or entity is contesting, in accordance with the procedures established by the appropriate revenue act, liability for the tax or the amount of the tax. The individual or entity making the bid or proposal understands that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition, voids the agreement and allows the municipality to recover all amounts paid to the individual or entity under the agreement in civil action.

By:

Its:

(name of bidder if the bidder is an individual) (name of partner if the bidder is a partnership) (name of officer if the bidder is a corporation)

The above statement must be subscribed and sworn to before a notary public.

Subscribed and sworn to before me this day of , 2026.

Notary Public’s Signature - Notary Public Seal -

SECTION VII

ORGANIZATION OF BIDDING FIRM

Please fill out the applicable section:

A. Corporation:

The Contractor is a corporation, legally named _________________________________ and is organized and existing in good standing under the laws of the State of ____________. The full names of its Officers are:

President

Secretary

Treasurer

Registered Agent Name and Address:

The corporation has a corporate seal. (In the event that this bid is executed by a person other than the President, attach hereto a certified copy of that section of Corporate By-Laws or other authorization by the Corporation that permits the person to execute the offer for the corporation.)

B. Sole Proprietor:

The Contractor is a Sole Proprietor. If the Contractor does business under an Assumed Name, the Assumed Name is , which is registered with the Cook County Clerk. The Contractor is otherwise in compliance with the Assumed Business Name Act, 805 ILCS 405/0.01, et. seq.

C. Partnership:

The Contractor is a Partnership which operates under the name _____ The following are the names, addresses and signatures of all partners:

Signature Signature

(Attach additional sheets if necessary.) If so, check here .

If the partnership does business under an assumed name, the assumed name must be registered with the Cook County Clerk and the partnership is otherwise in compliance with the Assumed Business Name Act, 805 ILCS 405/0.01, et. seq.

D. Affiliates: The name and address of any affiliated entity of the business, including a description of the affiliation: ____________

Signature of Owner

SECTION VIII

BID BOND

WE __________________________________________________________________________

as PRINCIPAL, and _____________________________________________________________ as SURETY, are held and firmly bound unto the Village of Oak Park, Illinois (hereafter referred to as “VOP”) in the penal sum of Ten Percent (10%) of the total bid price, as specified in the invitation for bids. We bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly to pay to the VOP this sum under the conditions of this instrument.

WHEREAS THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH that, the said PRINCIPAL is submitting a written bid to the VOP acting through its awarding authority for the completion of the work designated as the above section.

THERFORE if the bid is accepted and an agreement awarded to the PRINCIPAL by the VOP for the above-designated section and the PRINCIPAL shall within fifteen (15) days after award enter into a formal agreement, furnish surety guaranteeing the faithful performance of the work, and furnish evidence of the required insurance coverage, all as provided in Specifications then this obligation shall become void; otherwise it shall remain in full force and effect.

IN THE EVENT the VOP determines the PRINCIPAL has failed to enter into a formal agreement in compliance with any requirements set forth in the preceding paragraph, then the VOP acting through its awarding authority shall immediately be entitled to recover the full penal sum set out above, together with all court costs, all attorney fees, and any other expense of recovery.

IN TESTIMONY WHEREOF, the said PRINCIPAL and the said SURETY have caused this instrument to be signed by their respective officers this ______________________ day of ________________________A.D. 2026.

PRINCIPAL

(Company Name) (Company Name)

By: _________________________________ By: ______________________________________ (Signature & Title) (Signature & Title)

(If PRINCIPAL is a joint venture of two or more Contractors, the company names, and authorized signatures of each Contractor must be affixed)

BID BOND CONTINUED

Subscribed to and Sworn before me on the day of , 2026.

Notary Public

NAME OF SURETY

By:

Signature of Attorney-in-Fact

Subscribed to and Sworn before me on the day of , 2026.

Notary Public

SECTION IX

COMPLIANCE AFFIDAVIT

I, , (Print Name) being first duly sworn on oath depose and state:

1. I am the (title) of the Proposing Firm and am authorized to make the statements contained in this affidavit on behalf of the firm;

2. I have examined and carefully prepared this Bid based on the request and have verified the facts contained in the Bid in detail before submitting it;

3. The Proposing Firm is organized as indicated above on the form entitled “Organization of

Proposing Firm.”

4. I authorize the Village of Oak Park to verify the Firm’s business references and credit at its option;

5. Neither the Proposing Firm nor its affiliates1 are barred from proposing on this project as a result of a violation of 720 ILCS 5/33E-3 or 33E-4 relating to Bid rigging and Bid rotating, or Section 2-6-12 of the Oak Park Village Code relating to “Proposing Requirements”.

6. The Proposing Firm has the M/W/DBE status indicated below on the form entitled “EEO Report.”

7. Neither the Proposing Firm nor its affiliates is barred from agreementing with the Village of Oak Park because of any delinquency in the payment of any debt or tax owed to the Village except for those taxes which the Proposing Firm is contesting, in accordance with the procedures established by the appropriate revenue act, liability for the tax or the amount of the tax. I understand that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition, voids the agreement and allows the Village of Oak Park to recover all amounts paid to the Proposing Firm under the agreement in civil action.

8. I am familiar with Section 13-3-2 through 13-3-4 of the Oak Park Village Code relating to Fair Employment Practices and understand the contents thereof; and state that the Proposing Firm is an “Equal Opportunity Employer” as defined by Section 2000(E) of Chapter 21, Title 42 of the United States Code Annotated and Federal Executive Orders #11246 and #11375 which are incorporated herein by reference. Also complete the attached EEO Report or Submit an EEO-1.

9. I certify that the Contractor is in compliance with the Drug Free Workplace Act, 41 U.S.C.A, 702

Signature:

Name and address of Business:

Telephone E-Mail

Subscribed to and sworn before me this day of , 2026.

Notary Public - Notary Public Seal -

1 Affiliates means: (i) any subsidiary or parent of the agreementing business entity, (ii) any member of the same unitary business group; (iii) any person with any ownership interest or distributive share of the agreementing business entity in excess of 7.5%; (iv) any entity owned or controlled by an executive employee, his or her spouse or minor children of the agreementing business entity.

SECTION X

M/W/DBE STATUS AND EEO REPORT

Failure to respond truthfully to any questions on this form, failure to complete the form or failure to cooperate fully with further inquiry by the Village of Oak Park will result in disqualification of this bid. For assistance in completing this form, contact the Department of Public Works at 708-358-5700.

1. Contractor Name:

2. Check here if your firm is:

Minority Business Enterprise (MBE) (A firm that is at least 51% owned, managed and controlled by a Minority.)

Women’s Business Enterprise (WBE) (A firm that is at least 51% owned, managed and controlled by a Woman.)

Owned by a person with a disability (DBE) (A firm that is at least 51% owned by a person with a disability)

None of the above

[Submit copies of any W/W/DBE certifications]

3. What is the size of the firm’s current stable work force?

Number of full-time employees

Number of part-time employees

4. Similar information will be requested of all subcontractors working on this agreement.

Forms will be furnished to the lowest responsible Contractor with the notice of agreement award, and these forms must be completed and submitted to the Village before the execution of the agreement by the Village.

Signature: _____________________________

Date: __________________

SECTION XI

NO BID EXPLANATION

If your firm does not wish to propose on the attached specifications, the Village of Oak Park would be interested in any explanation or comment you may have as to what prevented your firm from submitting a bid.

Bid Name: 120 N. Oak Park Avenue – MEP Relocation and Sidewalk Vault Fill

Bid Number: 25-201

Issuance Date: 6/25/2026

Comments:

Signed: __________________________

Phone: ___________________________

SECTION XII

CONTRACT BOND

(For Reference – Do Not Fill Out)

Contract Bond

___________________________________, as PRINCIPAL, and _______________________________________as SURETY, are held and firmly bound unto the Village of Oak Park (hereafter referred to as “Village”) in the penal sum of __________________________________________________, well and truly to be paid to the Village, for the payment of which its heirs, executors, administrators, successors and assigns, are bound jointly to pay to the Village under the conditions of this instrument.

WHEREAS, THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH that, the Principal has entered into a written contract with the Village, acting through its President and Board of Trustees, for the construction of work, which contract is hereby referred to and made a part hereof as if written herein at length, and whereby the Principal has promised and agreed to perform the work in accordance with the terms of the contract, and has promised to pay all sums of money due for any labor, materials, apparatus, fixtures or machinery furnished to such Principal for the purpose of performing such work, including paying not less than the prevailing rate of wages in Cook County, where the work is for the construction of any public work subject to the Prevailing Wage Act, and has further agreed to save and indemnify and keep harmless the Village against all liabilities, judgments, costs and expenses which may in any manner accrue against the Village in consequence of granting such contract or which may in any manner result from the carelessness or neglect of the Principal, his agents, employees or workmen in any respect whatever; and has further agreed that this bond will inure to the benefit of any person, firm, company, or corporation, to whom any money may be due from the Principal, subcontractor or otherwise, for any such labor, materials, apparatus, fixtures or machinery so furnished and that suit may be maintained on such bond by any such person, firm, company, or corporation, for the recovery of any such money.

NOW THEREFORE, if the Principal shall well and truly perform the work in accordance with the terms of the contract, and shall pay all sums of money due or to become due for any labor, materials, apparatus, fixtures or machinery furnished to it for the purpose of constructing such work, and shall commence and complete the work within the time prescribed in the contract, and shall pay and discharge all damages, direct and indirect, that may be suffered or sustained on account of such work during the time of performance thereof and until the work shall have been accepted, and shall save and indemnify and keep harmless the Village against all liabilities, judgments, costs and expenses which may in any manner accrue against the Village in consequence of granting such contract or which may in any manner result from the carelessness or neglect of the Principal, his agents, employees or workmen in…