village of lombard 2027 Mowing and Weed Control.pdf

VILLAGE OF LOMBARD

NOTICE TO BIDDERS

FOR

MOWING & WEED CONTROL

Notice is hereby given that the Village of Lombard, Illinois, acting through the Department of Public Works, will receive sealed bid proposals for MOWING & WEED CONTROL

Bid proposals must be received prior to 3:00 p.m. October 23rd, 2026 at the Public Works Department, 1051 S Hammerschmidt Avenue, Lombard, Illinois, 60148, marked "Attention: Eric Hendrickson" and at that time publicly opened and read aloud. Each proposal should be placed in a sealed envelope and labeled on the outside of the bid packet:

”This packet is in response to the Village of Lombard’s request for bids relative to:

Bid #: PWO 27-17A Bid Description: MOWING & WEED CONTROL”

This is to assure that the bid is clearly identified as such. In addition, only sealed bids will be accepted.

Description of Work The proposed work is officially known as Grass Mowing and Weed Control. The Village of Lombard is seeking a Contractor to perform both weekly (19 sites) and bi-weekly (91 sites) mowing of turf locations throughout the Village of Lombard starting in Spring 2027.

Additionally, herbicide applications will be made to the Village Hall complex and S. Main St.

cemetery on three (3) occasions during the growing season. The duration of the contract runs from March 1, 2027, to December 31, 2027, with options for 2028 and 2029. All of the above, as well as other project details, are further described in the contract documents for the said work as prepared by the Village of Lombard.

Qualification of Bidders Bidders shall:

• Have adequate equipment and employ adequate staff to accomplish the work specified.

• Have a minimum of three (3) successful large-scale mowing projects (s) in northeast

Illinois (Cook, DuPage, McHenry, Lake, Kane, Kendall, Will, or DeKalb Counties) completed with the last five (5) years.

• Be able to document and provide current references for the above.

Availability of Contract Documents Bid specifications and specific instructions to bidders may be requested electronically at http://www.villageoflombard.org/bids. All questions concerning the bid document or specifications must be submitted in writing to Eric Hendrickson, Forestry and Urban Landscaping Supervisor (hendricksone@villageoflombard.org) on or before October 19, 2026. A written response will then be provided to all known bidders and made available to the public by posting to the Village website. No interpretations, clarifications or addenda will be issued after October 19, 2026, four days prior to the scheduled bid opening. Any questions submitted after that date will not be answered.

Bid proposals for this project will be considered to determine the lowest responsible bidder.

Judgment on the award of the contract shall be based not only on cost but also on past performance, experience, and ability to perform the work. The Village of Lombard reserves the right to accept the proposal deemed to be in its own best interest based on all of the above considerations and other considerations the law allows in determining the definition of ‘responsible bidder’. Bids will be acted upon by the President and Board of Trustees.

REJECTION OF BIDS

The Village reserves the right to defer the award of the contract for a period not to exceed sixty

(60) calendar days after the date bids are received, and accept or reject any or all proposals, and waive technicalities.

Village of Lombard, Illinois

Ranya Elkhatib Village Clerk