VIDAS Schedule A Statement of Work.docx

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STATE OF MICHIGAN

Request for Proposal No. 180000003268 bioMerieux VC VIDAS and VC VILINK

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

1. Specifications

1.1 The Contractor must provide the following:

One bioMerieux VIDAS® VC VIDAS and VC VILINK

Equipment must be new.

One-year Warranty.

Software must be compatible with bioMerieux VIDAS VC VILINK.

Bids on alternate brand or manufacturer lines will not be considered.

The MDARD Geagley Laboratory is a member of the FDA Food Emergency Response Network (FERN). One purpose of FERN is to have a network of state Agriculture laboratories performing the same test methods on the same pathogen screening platform to provide increased sample analyses in the event of food outbreaks or other large-scale food emergency events requiring surge capacity testing of implicated food samples and food products. The bioMerieux VIDAS is the pathogen screening platform used by FERN. MDARD currently owns a VIDAS and the new instrument will be connected to the current VIDAS and both instruments can operate using one computer.

1.2 Warranties

Describe any warranties included in the bid and explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

1.3 Recall Requirements and Procedures

Describe any recall requirements and procedures.

1.4 Quality Assurance Program

Explain your Quality Assurance Program(s).

1.5 Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

2. Service Levels

2.1 Time Frames

All Contract Activities must be delivered within 30 business days from receipt of order. The receipt of order date is pursuant to Section 2, Notice provisions of the Standard Contract.

2.2 Delivery

Delivery will be expected within 30 calendar days upon date of order. Delivery will be made at 1615 S. Harrison Rd., East Lansing, MI 48823.

2.3 Installation

Installation will be expected within 45 calendar days upon date of order. Installation will be considered complete when a satisfactory QC run has been completed.

2.4 Technical Support and Repairs

When providing technical support, the Call Center must resolve the caller’s issue. If the caller’s issue cannot be resolved within by phone, on-site service must be scheduled. The on-site service must be performed within 5 working days of the time the issue was scheduled for service.

2.5 Maintenance

On-site maintenance must be performed according the recommended manufacturer maintenance schedule per the service agreement.

3. Staffing

3.1 Customer Service Toll-Free Number

The Contractor must specify its toll-free number for the State to make contact with the Contractor Representative. The Contractor Representative must be available for calls during the hours of 8 am to 5 pm EST.

3.2 Technical Support, Repairs and Maintenance

The Contractor must specify its toll-free number for the State to make contact with the Contractor for technical support, repairs and maintenance. The Contractor must be available for calls and service during the hours of 8 am to 5 pm EST.

4. Pricing

4.1 Price Term

Pricing is firm for the entire length of the Contract.

5. Ordering

5.1 Authorizing Document

The appropriate authorizing document for the Contract will be a purchase order.

6. Delivery

6.1 Delivery Programs

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

6.2 Packaging and Palletizing

Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

7. Acceptance

7.1 Acceptance, Inspection and Testing

See Section 16, Acceptance in the Standard Contract.

8. Invoice and Payment

8.1 Invoice Requirements

See Section 20, Terms of Payment in the Standard Contract.

All invoices submited to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

8.2 Payment Methods

The State will make payment for Contract by EFT.

9. Additional Requirements

9.1 Environmental and Energy Efficient Products

The Contractor must identify any energy efficient, bio-based, or otherwise environmental friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States department of agriculture certified bio-based product label.

9.2 Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals, as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

9.3 Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

9.4 Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs.

9.5 Licensing Agreement

The Contractor must provide a copy of any applicable licensing agreement.

Version 1 Revised Date: 7/28/2017