VHA Fire Protection Engineer Service Guide 2024_Rev01.pdf

GET STARTED

This document will guide you through the steps of accepting your invitation to collaborate with Booz Allen Hamilton employees by activating your new external account. To activate your new external account, you will first need to email the Fire Services Coordinator (Plunkett-Reid_Nicole@bah.com) requesting access to the VHA Fire Protection Engineering Services Site. Please allow 24 hours for response.

When your account is fully activated, your Booz Allen contacts will be able to share collaborative content with you stored in Booz Allen systems. The process then begins with an email, like the example below, sent from Collaboration_NoReply@bah.com, with a subject line of: Invitation from BAH. If you don’t see your invitation, please search your Inbox for the subject. Please begin the acceptance process by selecting Get Started.

*If you already have a Microsoft Office 365 account you can skip to Step 2 on Page 5

EXTERNAL ACCESS: STEP 1

PROCESS FOR EXTERNAL USERS TO ACCESS YOUR ACCOUNTS

mailto:Plunkett-Reid_Nicole@bah.com mailto:Collaboration_NoReply@bah.com,

1. ENTER PASSWORD (SCREEN 1)

If you already have a Microsoft account (Live or O365) with this email address, you will be prompted to enter your password and Sign In. If you have more than one Microsoft account, you need to choose the one to which the invitation was sent. You will then skip to reviewing permission before proceeding to create Multi-Factor Authentication (MFA).

2. CREATE MICROSOFT ACCOUNT (SCREEN 2)

If you don’t yet have a Microsoft account, you will be prompted to create one. Click Next.

3. CREATE A PASSWORD (SCREEN 3)

Since you are creating a new Microsoft account, you will create a password and click Next.

4. VERIFY YOUR EMAIL (SCREEN 4)

You will get an email with a security code to verify that it is your email.

5. CREATE ACCOUNT (SCREEN 5)

You will have to prove that you’re a real person and then your new account will be created.

6. SECURITY INFO (SCREEN 6)

You will need to verify that this information is accurate.

7. APPROVE PERMISSIONS (SCREEN 7)

You will need to allow Booz Allen access to your account profile.

8. MORE INFORMATION (SCREEN 8)

Next, you will set up your Multi-Factor Authentication

(MFA). Note: the message at the bottom of the screen is generated by Microsoft. You will not need (or be able) to access www.bah.com.

9. ADDITIONAL SECURITY (SCREEN 9)

At this screen you choose the second method that you will use every time you connect to PME Online or

OneDrive for Business. You have a choice between a text message or a voice phone call. Be sure to choose

Authentication phone, not Office phone, and select your country or region.

10. TEXT MESSAGE (SCREEN 10)

If you choose a text message as the method for your second authentication. You should receive a text message and enter the verification code received.

11. VOICE CALL (SCREEN 11)

If you choose a voice call as the method for your second authentication, you will be prompted to hit the pound key (#) to verify the account once you are contacted (automated system generated call).

12. FINAL SCREEN (SCREEN 12)

You have finished creating MFA. You can now access collaborative content that is shared with you from Booz Allen systems. NOTE: You will need specific URLs provided by the Booz Allen POC.

http://www.bah.com/

STEP 2: SUBMIT A NEW REQUEST

Link to Homepage:

https://boozallen.sharepoint.com/teams/pmeVHAfpes/Pages/StatusDashboard.aspx?e=1:0e10

21bf144e4fd8bc1fe050f5d9f316

a. Access our homepage where you can track and view the status of your requests once they are submitted.

b. Click “Submit a New Request” and fill out the form below.

c. Fill out all fields including VISN, Station #, contact info, project number, construction cost, and page count. Then click Submit.

a. NOTE: Please select Project Review (PRJ) in the Task Requested dropdown as this is the only engineering service that is provided.

d. If the project has been reviewed previously at the same percent design (resubmission of the same project), select “Yes” on the dropdown for “Is this a resubmission?”

a. If the project is submitted at a different percent design than a prior review (new project submission), select “No” for this question.

https://boozallen.sharepoint.com/teams/pmeVHAfpes/Pages/StatusDashboard.aspx?e=1:0e1021bf144e4fd8bc1fe050f5d9f316 https://boozallen.sharepoint.com/teams/pmeVHAfpes/Pages/StatusDashboard.aspx?e=1:0e1021bf144e4fd8bc1fe050f5d9f316

e. After submission you will receive a confirmation email, as seen below.

f. Once the Fire Services Coordinator receives your submission, a project folder will be set up. You will receive a link to upload your project documents (see below).

g. Access your project folder and upload all drawings, specifications, narrative, any approved equivalencies, and the A/E responses to our previous comments (if applicable).

a. Per our VA HEFP contract, and consensus with VHA AHJ’s we cannot proceed with a re-review (either resubmission or new design stage) without responses to our previous review letter. Responses to review letters are to be managed by the VA Project COR.

h. Notify the Fire Services Coordinator (Plunkett-Reid_Nicole@bah.com) of your completed upload. We do not receive a notification when edits are made to project folders. Once received projects are moved forward to Work in Progress.

i. We will provide our completed review 10 business days after receipt of the documents.

j. Once reviews are complete, a final copy of the design review comment’s will be sent to the

Project COR, POC, VISN Safety Manager, VISN Capital Asset Manager, and VHA AHJ (Pete

Leszczak, Peter.Leszczak@va.gov) mailto:Peter.Leszczak@va.gov

If you have any questions, contact the Fire Services Coordinator (Plunkett-Reid_Nicole@bah.com).

Please allow 24-hours for responses.

Statement of Work Booz Allen Hamilton provides project design reviews for the VHA Fire Protection Engineering Services

Task Order. Below outlines the statement of work for the project design reviews:

Review Project Documents

• Receive request from COR or designee for review of project documents.

• Receive a set of project documents.

o Design review documents could include narratives, specifications, drawings, Requests for Information (RFIs), or other documents. COR or designee will provide documents in electronic format. (See VA Program Guide PG-18-15 for typical A/E Submittal requirements that would be reviewed.)

o Where the contractor has performed a previous review of a project and the project is submitted at a later stage of design, the VA COR shall document the resolutions to the previous comments made by the contractor and submit that documentation back to the contractor prior to the contractor subsequent review the new submission.

• Design reviews shall include a review of the following as a minimum:

o Classification of Occupancy (this must be determined before a review can be started) o Minimum Construction Requirements (and separation) o Means of Egress

▪ Components (review hardware [closers/latches etc.] schedule at 100% or later)

▪ Capacity (Clear Widths)

▪ Number of Means of Egress

▪ Arrangement

▪ Travel Distance (including but not limited to exits, within suites, to smoke barriers, etc.)

▪ Discharge from Exits

▪ Illumination

▪ Emergency Lighting

▪ Marking Exit Signs" o Protection

▪ Vertical Openings

▪ Hazardous Areas

▪ Detection/Alarm Systems

▪ Extinguishment (Sprinklers & Extinguishers)

▪ Corridors (Door Hardware BHMA)

▪ Subdivision of Building Spaces (Smoke Barriers) o Building Services

▪ Utilities

▪ Heating, Ventilation, and Air Conditioning

▪ Elevators

▪ Chutes o Design Specifications, if provided o Narrative, if provided

Note: VHA does not normally permit Project Reviews to be performed for Design/Build projects except for the conceptual design prepared for D/B advertisement (as the D/B firm normally provides life safety review of contractor design documents). Please contact Peter Larrimer if you feel your D/B project has unique circumstances that warrant review under this Task Order.