VFD Replacement SOW.pdf

I. SPECIFICATIONS:

A. INTRODUCTION

STATEMENT OF WORK

FCC Pollock - Project

25ZSAC1-Repair Chiller #1 CUP

• APPROVED 3/ l :l/2025 SOIO

The Federal Prison Complex, FCC Pollock, located at 1000 Airbase Road, Pollock, LA 71467 seeks contract services to replace the Variable Frequency Drive (VFD) on Chiller#l in the Central Utility Plant at FCI Pollock.

The contractor shall provide all equipment, materials, labor, supervision, and service necessary so as to provide a complete repair and restore function to Chiller #1 at the CUP. All items and materials above but not limited to shall be provided by contractor to provide a complete working system in compliance with ALL local, state, & federal code and in accordance with NFPA 70E.

Al. QUALIFICATIONS

1. Awarded Contractor shall be a reputable HVAC service equipment provider with proven experience in commercial HVAC service equipment. All assigned Contractor Journeyman Level Field Technicians shall have applicable manufacturer removal and dis-assemble certifications reflecting competency in the specific equipment being repaired. The Contractor shall provide the Institution's Contracting Officer and his/her Representative (COR) with such proof.

2. Service will comply with all Local, State, and Federal codes and safety requirements.

B. SCOPE OF WORK

Existing Chiller requiring the replacement of VFD:

Asset# UP-CH-1 for Chiller #1 at the Central Utility Plant

Manufacture : TRANE

Model : CVHF570 TON (700)

Serial : LO4M05696

1 ea VFD (AFD Starter or equal) replacement

-Recover all Refrigerant from Chiller#l and Store PER EPA rules and regulations.

-Disconnect and Remove Defective AFD Starter from Chiller.

-Supply and Install (1) OEM Replacement Trane AFD Starter. Re-connect to refrigerant lines and Electrica I.

-Perform Leak Check and Pull Vacuum to 500 Microns.

-Recharge with Recovered Refrigerant.

-Perform Start-up and Confirm Proper Operation.

• APPROVED 3/ 1:1/2025 SOIO

C. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

1. It shall be the Contractor's responsibility for obtaining all measurements and data requirements to comply with manufacturer's installation recommendations . All instal lations must be in accordance with product manufacture's recommendations.

Cl. WARRANTY

1. The contractor is required provide the standard manufacture warranty upon completion of work required but prior to contract closeout. Please refer to the Warranty clause stated in the solicitation.

D. UTILITIES

The FBOP will provide water, use of restrooms and minimal electricity service (120V) for small hand power tools including battery chargers. The contractor will provide all other equipment, supplies and materials needed to complete this project.

E. TESTING AND ACCEPTANCE

1. The Contractor shall notify the COR five (S) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing. A complete plan detailing test procedures must be submitted to the Contracting officer's representative (COR) in advance for final check out and testing of the complete system.

F. HOUSEKEEPING AND MATERIAL DISPOSAL

The contractor awarded the contract will be responsible to ensure the premises are always kept clean and free from accumulations of waste materials and rubbish. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCC Pollock upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws.

G. SUBMITTALS & RESPONSIBILITIES

1. The contractor shall provide written submittals to the COR describing recommended equipment within (10) days from receiving the Notice to proceed for approval.

2. If required all security clearance paperwork/documentation shall be submitted to the COR a minimum of (14) working day prior to the start of work.

3. The Contractor shall prepare and provide to the COR for approval, PDF file specifications of all material and products prior to their use. Submittals will be prepared as PDF package and transmit to Government by sending via email.

Contractor shall also provide three (3) copies of the Safety Data Sheets (SDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

4. For security and safety purposes, forty-eight (48) hour advance notice in writing, prior to disruption to the system must be given to the Contracting Officer and COR.

• APPROl'ID 3/13/2025 Sll\O

5. Provide complete narrative descriptions of all system operations.

6. The contractor shall provide an Installation Certification of the completed and tested systems that contains an affidavit signed by the contractor and manufacturer's representative, notarized, certifying that the complete systems meet the contract requirements and is fully operational per the manufacturer's recommendations.

7. Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution's Contracting Officer prior to the implementation of the requested change.

8. It is the Contractor's responsibility to repair and/or replace any Government property damaged by contractors/subcontractors' employees. Damage will be corrected and restored to previous condition at no cost to the Government.

9. It shall be the Contractor's responsibility for obtaining all measurements and data requirements to comply with manufacturer's installation recommendations. All installations must be in accordance with product manufacture's recommendations.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the contractor are 7:00 AM - 3:30 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

Contractors shall be escorted 100% of the time for the duration of the project. FCC Pollock shall provide a minimum of 1 escort daily to allow access to project related institution areas as needed.

B. Delivery of Materials:

All materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:00 a.m. to 12:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau

• APPROVED 3/ 13/202.5 SCRO

of Prisons {BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

Under no circumstances will FCC Pollock or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials and Equipment:

All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR.

The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy-duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion.

All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of each workday. The Contractor shall be required to adhere to the institution's tool inventory program as it pertains to their tools and equipment entering and exiting the institution. If a contactor owned storage container is to be used for tools, materials, and equipment for the duration of the project, the Contractor will be required to use an institution approved "Daily Inventory Check Sheet" for all items maintained in the container. The process for container tool accountability will require a Facilities Staff member, along with an overseeing Institution Shift Custody Lieutenant, to be present.

The container will be inventoried and verified by the Contractor, the Facility Staff Member, and the Shift Lieutenant at the end of every work shift prior to locking the container shut.

Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the Institution. At the start of each workday all tools will be inventoried out on a daily tool inventory sheet and at the end of the workday all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each workday.

All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. Extension cords are considered a "high risk" tool having a Federal Bureau of Prisons' tool classification of Double A. All contractor owned extension cords used for this project will be required to exit the institution at the end of every workday for the duration of the project.

All contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removal.

I) APPROVffi 3/13/2025 S1110

D. Security Clearance/Contractor Badges:

The Prime contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared for badging within 14 days of receiving the contract award. Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor's responsibility to review security clearance submissions to ensure they are complete.

In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor's responsibility to provide another candidate . By law the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractors or subcontractor employee was not able to pass the security clearance process.

All contractors/subcontractors working at FCC Pollock will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the COR.

All contractors and subcontractor employees will provide a check list of all employees on site each day to the COR, verifying the number of workers on site each day and that all workers are approved to be on site.

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. All ladders regardless of the size shall be stored and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure that he or she can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FDC Houston locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures shall be in compliance with the institution Lock-out program.

F. Additional Considerations:

1. Contractors will NOT be allowed to bring cell phones, cameras or two-way pagers into FCC Pollock. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Contractor will be permitted to wear jeans in the institution, however, shorts, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

3. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas.

This policy will be strictly enforced .

{END OF STATEMENT OF WORK)

PageSofS