vent system upgrade at Sliver Village_July 24 2025.pdf

CITY OF LIVONIA HOUSING COMMISSION REQUEST

FOR BID

DRYER VENT REPLACMENTS

AT SILVER VILLIAGE

The City of Livonia Michigan will receive sealed bids via the MITN WEBSITE ONLY (www.mitn.info) for DRYER VENT REPLACEMENTS AT SILVER VILLIAGE located at 33780 LYNDON, BUILDINGS 1 THRU 18, Livonia, MI 48154 according to the scope of work and specifications herein. Sealed bids will be received until 2:00 p.m., on AUGUST 12, 2025. No faxed bids will be accepted. No late bids will be accepted. No physical bids will be accepted. All bid responses must be submitted in Adobe Acrobat PDF format via the MITN website.

Bids received via the MITN website by the specified due date and time will be publicly opened at the due date and time via Zoom. Vendors may attend the bid opening virtually by using the following credentials:

By Computer:

https://us02web.zoom.us/j/82294127641

By Phone:

Phone (312) 626-6799 Webinar ID: 822 9412 7641

The City reserves the right to reject in whole or in part any and all bids received, to waive any irregularities or informalities or both as it is determined to be in the best interests of the City of Livonia to do so.

The City of Livonia officially distributes bid documents through the Michigan Intergovernmental Trade Network (BidNet). Bid documents obtained from any other source are not considered official copies.

The City of Livonia cannot guarantee the accuracy of any information not obtained from the MITN website and is not responsible for any errors contained by any information received from alternate sources. Only those firms who obtain the RFB documents from the MITN system are guaranteed access to receive addendum information if such information is issued. If you obtained this document from a source other than the source indicated, it is recommended that you register on the MITN site, www.mitn.info and obtain an official copy.

PREBID MEETING:

A mandatory prebid meeting will be held on AUGUST 5, 2025, at 10:00 a.m. at the Silver Village, 33780 Lyndon, Office Building Community Room, Livonia, MI 48154. Bids will not be considered from firms not in attendance at the mandatory prebid meeting.

http://www.mitn.info/

QUESTIONS:

Questions regarding the Request for Bid must be submitted in writing to the attention of Gus Kandah, Purchasing Manager, via email at: gkandah@livonia.gov. All questions received by AUGUST 8, 2025 by 3:00 p.m., will be responded to in writing in the form of an addendum which will be posted on the MITN website. No phone calls will be accepted. All inquiries regarding this solicitation shall be submitted to the Purchasing Manager.

RESPONSIVE BIDS

All pages and the information requested herein shall be furnished completely in compliance with instructions. The manner and format of submission is essential to permit prompt evaluation of all bids on a fair and uniform basis. Accordingly, the City reserves the right to declare as non-responsive and reject an incomplete bid if material information requested is not furnished, or where indirect or incomplete answers or information is not provided. Any exceptions on the specification must be noted on the bid form.

REFERENCES

Please provide at least three (3) references, with contact name and phone number, of similar projects that you have done in the last five years.

mailto:gkandah@livonia.gov

DRYER VENT SYSTEM REPLACMENT SPECIFICATIONS

The City of Livonia Housing Commission is seeking sealed bid proposals from licensed, insured, professional contractors to remove and install new dyer vents in (108) residential units.

GENERAL CONDITIONS AND SCOPE OF SERVICES

1) The general description of the Scope of Work (SOW) is to demo the existing 4” line that is in the attic space from the roof line to the ceiling of the drywall in each apartment.

Remove and dispose of the line properly. This is approximately ten feet of soft flex foil line that is insulated.

2) Remove the 4” line from the drywall ceiling to floor of the apartment attached to the dryer machine. This is approximately ten feet of non-insulated flex foil line.

3) The contractor will be responsible for moving the dryer for disconnection from the machine.

Disposing of it in a proper manner.

4) Install the line from the roofline damper to the drywall ceiling with a B-line smooth 4” insulated metal line. The line will be connected to the damper with a 4” hose clamp.

5) Install the line with a 4” metal smooth non- insulated from the drywall ceiling to approximately 1’ above the dryer. Located inside of the apartment. Approximately 4’ of line.

6) 1” above the dryer a Pro Clean Dryer Duct Lint Trap will be installed using a 4” hose clamp connecting the line.

7) From the Pro Clean Dryer Lint Trap using a 4” hose clamp, will be a 4” flexible metal non-insulated line connecting to the dryer with a 4” hose clamp. Approximately 4’ of line.

8) Invoices for payment shall be submitted for all hours by date and which section of the City for the date. Any invoice 45 days beyond the date work was performed will not be paid.

9) Contractor will reasonably inform the City as to times and dates they anticipate work on this contract.

10) Contractor shall avoid disputes between themselves and/or their employees and City residents. Contractor also, on a timely basis, shall advise the City of all potential dispute incidents.

8) Bidder acknowledges that no contract is created until a written contract is approved by City Council and executed by the City. The City is allowed to perform additional investigation prior to execution of the actual contract.

9) The Contractor shall be a licensed HVAC ventilation professional.

10) The Contractor shall comply with all M.I.O.S.H.A. and O.S.H.A. rules and regulations and all other applicable federal, state and local laws.

11) The following Indemnification Agreement shall be, and is hereby, a provision of the contract and shall be endorsed on the reverse side of all certificates of insurance:

“The Contractor agrees to protect, defend, indemnify and hold the City of Livonia and its officers, employees and agents free and harmless from and against any and all losses, penalties, damages, settlements, costs, charges, professional fees or other expenses or liabilities of every kind and character arising out of or relating to any and all claims, liens, demands, obligations, actions, proceedings or causes of action of every kind and character in connection with or arising directly or indirectly out of this agreement and/or the performance hereof. Without limiting the generality of the foregoing, any and all such claims, etc., relating to personal injury, death, damage to property, defects in materials or workmanship, actual or alleged infringement of any patent, trademark, copyright (or application or property right, or any actual or alleged violation of any regulation, or decree of any court, shall be included in the indemnity hereunder. The Contractor further agrees to investigate, handle, respond to, provide defense for and defend any such claims, etc. at his sole expense and agrees to bear all other costs and expenses related thereto, even if it (claims, etc.) is groundless, false or fraudulent.”

11) Work under this contract shall be in the following categories:

• Installation of Pro Clean Dryer vents at (108) residential units

13) Contractor shall ensure every reasonable effort is put forth to protect the public, pets and public or private property from injury/damage due to his activities. When in the best interest of safety, temporary parking restrictions or street closures shall be coordinated with City staff.

14) Contractor shall be responsible for all employees performing work under this contract, and that all employees have been properly trained to perform such work.

15) City will use the following criteria to evaluate the proposals.

• Related project experience and familiarity with municipal facilities

• Ability to be responsive to the City’s needs

• Project references

• Fee on a basis of perceived value and not necessarily lowest cost to the City

INSURANCE REQUIREMENTS

PLEASE NOTE: THE ATTACHED INSURANCE CERTIFICATE 1304A IS THE ONLY

CERTIFICATE THE CITY OF LIVONIA WILL ACCEPT.

1. Certificate of Insurance Form 1304A must include: - Evidence of contractor’s public liability and property damage insurance.

- Evidence of contractor’s motor vehicle insurance.

- Evidence of worker’s compensation insurance.

- Evidence of owner’s/contractor’s protective insurance.

In addition, we will need the following:

- Endorsement guaranteeing the City of Livonia 30 days’ notice in the event the policy is cancelled. See attached sample.

- Form CG 20 10 04 13 naming City of Livonia as additional insured. See attached sample.

PROPOSAL FORM

REMOVAL OF EXISTING DRYER VENT SYSTEM AND INSTALLATION OF NEW VENT SYSTEM

LOCATED AT

SILVER VILLAGE HOUSING

33780 Lyndon

Livonia MI 48154

The undersigned, (name) (company name) attests that he/she has visited the site and is familiar with all existing conditions of work hereinafter specified.

He/She further agrees that he/she will enter a contract with the owner to furnish and pay for all labor, materials, supervision, insurance, and incidentals required to complete the work as specified. All work shall meet the current building code requirements, recognized by the City of Livonia, and shall conform to all codes and regulations of the local authorities. In addition, all work shall conform to specifications and other requirements provided in this “Proposal Form.”

This proposal shall be irrevocable for a period of ninety (120) days from the date provided below. Furthermore, this proposal shall not become binding, and no contract award shall be made until this contract is approved by the City of Livonia, and the Owner has obtained a Community Development Home Improvement Loan from the City of Livonia, Michigan.

Removal of existing dryer duct systems (108) units $

Installation of new Pro Clean Dyer Duct Lint trap duct system (108) units $

Total Cost $

2. This proposal shall be irrevocable for a period of ninety (120) days. This proposal shall not become binding, and no contract award shall be made until this contract is approved by the City of Livonia.

3. In submitting this bid, it is understood that the right is reserved by the Owner and City of Livonia to reject all bids. If written notice of the acceptance of this bid is mailed, telegraphed, or delivered to the undersigned within 60 days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver a contract in the prescribed form.

4. We agree to begin work within 14 days of receipt of a formal Notice to Proceed and to achieve Substantial Completion of same within Sixty (60) calendar days.

5. Attached hereto is an affidavit in proof that the undersigned has not entered any collusion with any person in respect to this proposal or any other proposal or the submitting of proposals for the contract for which his/her proposal is submitted.

7. Note: The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001.

8. Contractor shall provide proof of insurance and license(s) to Owner.

9. Upon request by the Contractor, partial payment, not to exceed fifty percent (50%) of total project cost shall be made when fifty percent (50%) of the work is completed. The balance of project costs shall not be disbursed until the project is fully completed. And approved by the owner and the City of Livonia Inspection Department.

Dated: _

SIGNATURE/TITLE

Company Name Phone Number

YES NO

Employer Identification Number Minority Business Enterprise

Equal Opportunity Clause

(EXECUTIVE ORDER 11246)

During the performance of this contract, the contractor agrees as follows:

(a) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;

layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

(b) The contractor will, in all solicitations or advancements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.

(c) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under Section 202 of Executive Order No. 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

(d) The contractor will comply with all provisions of Executive Order No. 11246 of Sept. 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

(e) The contractor will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

(f) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be cancelled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No. 11246 of Sept. 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order No. 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

(g) The contractor will include the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor win take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the contractor may request the United States to enter into such litigation to protect the interests of the United States." [Sec. 202 amended by EO 11375 of Oct. 13, 1967, 32 FR 14303, 3 CFR, 1966-1970 Comp., p. 684, EO 12086 of Oct. 5, 1978, 43 FR 46501, 3 CFR, 1978 Comp., p. 230]

NON-COLLUSIVE

AFFIDAVIT

(Prime Bidder)

State of Michigan County of ) ss.

, being duly sworn, deposes and says:

That (s)he is (a partner or officer of the firm of, etc.)

the party making the foregoing proposal or bid, that such proposal or bid is genuine and not collusive or sham;

that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of affiant or of any other bidder, or to fix any overhead, profit or cost element of said bid price, or of that of any other bidder, or to secure any advantage against the Local Housing Commission, or any person interested in the proposed contract; and that all statements in said proposal or bid are true.

Signature Name

Signature of:

Bidder, if the bidder is an individual:

Partner, if the bidder is a partnership:

Officer, if the bidder is a corporation.

Subscribed and sworn to before me this day of 20 .

Notary Public

My Commission expires