Vent maintenance EPS 2nd Emergency Purchase Statement 8_25-11_25 APPROVED.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 3State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 61704State:ILCity: BloomingtonAddress: 7 Finance Dr, Units 7-9

Vendor: Agiliti Health

Zip: 62701State: ILCity:SpringfieldAddress: 422 South 5th Street

Division: Disaster Planning and ReadinessAgency: Illinois Department of Public Health

Emergency Purchase Details Reference

#: 26-482DPH-PREPD-B-48947

Emergency Category (select the appropriate option from the drop-down menu below):

Immediate expenditure is necessary for repairs to State property to protect against further loss or damage

Reason for selection of this particular vendor:

This second emergency procurement is necessary to ensure continued maintenance and repair of the State’s ventilator cache, following the expiration of the initial emergency contract. Agiliti Health, Inc. is selected for this short-term emergency due to its established expertise, ongoing service, and unique familiarity with the 365 ventilators currently under care.

Agiliti Health, Inc. has provided uninterrupted service under the original one-year agreement and the recently expired 90-day emergency contract. The vendor has completed full inspections, initiated repairs, and maintains detailed documentation on each ventilator's condition. This deep familiarity ensures efficient continuation of work without the delays or costs associated with on-boarding a new vendor.

Engaging a new vendor would require returning all ventilators for re-inspection, incurring estimated costs of $95,000 and significantly delaying the readiness of these critical public health assets. Such delays risk loss of federal funding and could compromise the State’s ability to respond to public health emergencies.

IDPH is now seeking a second emergency contract to continue these critical services beyond August 9, 2025, while a new competitive contract is finalized and awarded. the Illinois Department of Public Health (IDPH) is preparing to issue a new solicitation—25-482DPH-FINAN-B-48312 IFB for long term agreement. This new solicitation will be publicly advertised and competitively awarded as soon as possible.

This second emergency contract is limited to a 90-day period to provide continuity of service while the new solicitation process is completed. The pricing has been reviewed and deemed fair and reasonable based on prior negotiations and the vendor’s existing work. Continuing with Agiliti Health, Inc. under this short-term second emergency contract is the only practical solution to maintain ventilator readiness and protect public health.

Description of supplies or services to be provided:

The Illinois Department of Public Health (IDPH) is seeking a second emergency procurement to extend services for the administrative and logistical management of the State’s ventilator cache, which is stored at the Strategic National Stockpile (SNS) Regional Storage Site (RSS) warehouse. This second emergency contract will sustain uninterrupted maintenance and repair services for these critical devices while a new competitively bid contract is finalized and awarded.

The services provided under this contract include the continued inspection, preventive maintenance, and repair of 365 ventilator units in accordance with manufacturer guidelines. This also includes the coordination of parts procurement, Page 2 of 3State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 61704State:ILCity: BloomingtonAddress: 7 Finance Dr, Units 7-9

Vendor: Agiliti Health

Zip: 62701State: ILCity:SpringfieldAddress: 422 South 5th Street

Division: Disaster Planning and ReadinessAgency: Illinois Department of Public Health completion of repairs, performance verification, and logistical management for the return or deployment of the units. All ventilators must be returned to a fully operational, ready-for-use state, either shipped directly to healthcare facilities or returned to the RSS warehouse.

These ventilator devices, originally procured by the Illinois Emergency Management Agency (IEMA), were transferred to IDPH under an Intergovernmental Agreement. IDPH is now responsible for ensuring their ongoing maintenance and operational readiness to support emergency response operations across the state.

This 90-day second emergency agreement ensures critical continuity of services while the agency transitions to a new solicitation.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

In compliance with 30 ILCS 500/20-30(a), the Illinois Department of Public Health (IDPH) made best efforts to include Business Enterprise Program (BEP) certified vendors in its emergency procurement process. A vendor search was conducted using NIGP code 938-78 (Hospital Equipment Maintenance and Repair Services), which identified a total of 78 vendors. Of these, only four vendors were certified under BEP.

Further evaluation revealed that two of the BEP-certified vendors rely on subcontractors to perform the actual work and therefore could not directly fulfill the requirements. The remaining two BEP vendors could not be reached despite multiple outreach attempts.

Due to the extremely limited availability of qualified BEP-certified vendors and the urgency of continuing critical ventilator maintenance services, IDPH determined that proceeding with the incumbent vendor was the only viable option.

For these reasons, the agency concluded that it was not practicable to utilize BEP-certified vendors for this emergency contract.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: Aug 10, 2025 Estimated End Date*: Nov 7, 2025

Amount of this expenditure is: $650,973.60 Actual or Estimated*: Actual

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Page 3 of 3State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 61704State:ILCity: BloomingtonAddress: 7 Finance Dr, Units 7-9

Vendor: Agiliti Health

Zip: 62701State: ILCity:SpringfieldAddress: 422 South 5th Street

Division: Disaster Planning and ReadinessAgency: Illinois Department of Public Health

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: APO

Printed Name: Mike Caceres Date: Aug 14, 2025

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

Agiliti Health, Inc. has provided uninterrupted service under the original one-year agreement and the recently expired 90-day emergency contract. The vendor has completed full inspections, initiated repairs, and maintains detailed documentation on each ventilator's condition. This deep familiarity ensures efficient continuation of work without the delays or costs associated with on-boarding a new vendor.

Engaging a new vendor would require returning all ventilators for re-inspection, incurring estimated costs of $95,000 and significantly delaying the readiness of these critical public health assets. Such delays risk loss of federal funding and could compromise the State’s ability to respond to public health emergencies.

IDPH is now seeking a second emergency contract to continue these critical services beyond August 9, 2025, while a new competitive contract is finalized and awarded. the Illinois Department of Public Health (IDPH) is preparing to issue a new solicitation—25-482DPH-FINAN-B-48312 IFB for long term agreement. This new solicitation will be publicly advertised and competitively awarded as soon as possible.

This second emergency contract is limited to a 90-day period to provide continuity of service while the new solicitation process is completed. The pricing has been reviewed and deemed fair and reasonable based on prior negotiations and the vendor’s existing work. Continuing with Agiliti Health, Inc. under this short-term second emergency contract is the only practical solution to maintain ventilator readiness and protect public health.

ExplanationSuppliesServices: The Illinois Department of Public Health (IDPH) is seeking a second emergency procurement to extend services for the administrative and logistical management of the State’s ventilator cache, which is stored at the Strategic National Stockpile (SNS) Regional Storage Site (RSS) warehouse. This second emergency contract will sustain uninterrupted maintenance and repair services for these critical devices while a new competitively bid contract is finalized and awarded.

The services provided under this contract include the continued inspection, preventive maintenance, and repair of 365 ventilator units in accordance with manufacturer guidelines. This also includes the coordination of parts procurement, completion of repairs, performance verification, and logistical management for the return or deployment of the units. All ventilators must be returned to a fully operational, ready-for-use state, either shipped directly to healthcare facilities or returned to the RSS warehouse.

These ventilator devices, originally procured by the Illinois Emergency Management Agency (IEMA), were transferred to IDPH under an Intergovernmental Agreement. IDPH is now responsible for ensuring their ongoing maintenance and operational readiness to support emergency response operations across the state.

This 90-day second emergency agreement ensures critical continuity of services while the agency transitions to a new solicitation.

TextField1: In compliance with 30 ILCS 500/20-30(a), the Illinois Department of Public Health (IDPH) made best efforts to include Business Enterprise Program (BEP) certified vendors in its emergency procurement process. A vendor search was conducted using NIGP code 938-78 (Hospital Equipment Maintenance and Repair Services), which identified a total of 78 vendors. Of these, only four vendors were certified under BEP.

Further evaluation revealed that two of the BEP-certified vendors rely on subcontractors to perform the actual work and therefore could not directly fulfill the requirements. The remaining two BEP vendors could not be reached despite multiple outreach attempts.

Due to the extremely limited availability of qualified BEP-certified vendors and the urgency of continuing critical ventilator maintenance services, IDPH determined that proceeding with the incumbent vendor was the only viable option.

For these reasons, the agency concluded that it was not practicable to utilize BEP-certified vendors for this emergency contract.