VendorChangeDetailsReport_RFQ26006677_v1_May_29_26.pdf

This is a Solicitation Change Details Report for RFQ26006677 issued by the Rhode Island Department of Corrections for the procurement of thermal security validation stickers and registration cards. The primary change documented in this report involves a 30-minute extension to the bid submission deadline, moving from June 24, 2026 at 9:00 a.m. EDT to 9:30 a.m. EDT. Vendor questions remain due June 9, 2026 at 2:00 p.m. EDT. The scope requires 500,000 units of validation stickers and registration cards with delivery to the Central Distribution Center at 25 Power Road, Cranston, Rhode Island between 7:00 a.m. and 2:00 p.m., Monday through Friday. The contract term begins approximately July 1, 2026 for an initial 12-month period with options to renew for up to four additional 12-month periods based on vendor performance and fund availability. No changes were made to item specifications, quantities, solicitation questionnaires, or documents in this update.

Vendors must submit quotations electronically through the Ocean State Procures system at www.ridop.ri.gov and quote a single, firm unit price per item on a net F.O.B. destination basis with inside delivery at no additional cost, with pricing remaining the maximum throughout the agreement period. Rhode Island's Minority Business Enterprise participation policy requires a minimum of 15% of contract value be awarded to minority-owned or women-owned businesses. Awarded vendors must maintain general liability insurance of $1 million per occurrence, workers' compensation of $100,000 per accident, and automobile liability of $1 million per occurrence. A contract administrative fee of 0.33% of total annual contract value will be withheld from vendor invoices. Vendors are responsible for all costs associated with non-compliance testing and face contract revocation if products fail to meet specifications. The State reserves the right to make one or multiple awards and to reject any or all bids at its sole discretion.