VendorChangeDetailsReport_Bid No 27-01_v1_Aug_19_26.pdf

This is a Solicitation Change Details Report for Bid No. 27-01 issued by the Town of East Hartford, Connecticut for the Church Corners Inn Abatement and Limited Interior Demolition project. The scope of work includes asbestos-containing materials (ACM) abatement, lead-based paint removal, and PCB-containing building materials disposal at 860 Main Street, followed by selective interior demolition of interior walls, ceilings, and floor finishes. Hazardous materials scheduled for removal include aircell pipe insulation (425 linear feet), joint compound and gypsum board (450 square feet), ceiling tiles (500 square feet), linoleum flooring (260 square feet), six-inch outer diameter pipe gaskets (48 each), and painted plaster and gypsum walls and ceilings with wooden door systems containing PCBs at 50 parts per million (5,700 square feet). A non-mandatory pre-bid meeting is scheduled for August 10, 2026 at 11:00 a.m. at the site, with companies required to register as official plan holders by that date. Sealed bids are due August 20, 2026 at 11:00 a.m. The contract term requires 90 days for substantial completion and 90 days for final completion, with liquidated damages of $500 per day for missed deadlines.

The project is funded with $826,000 in state funding and includes mandatory state-mandated Small Business Enterprise (SBE) and Minority Business Enterprise (MBE) spending allocation goals of $56,168 (6.80%) and $27,258 (3.30%), respectively, with the selected contractor required to demonstrate good faith effort to meet these targets. Work is restricted to normal business hours of 8:00 a.m. to 5:00 p.m., Monday through Friday, with on-site employee screening and drug background checks required. Mandatory requirements include photographic documentation (minimum 20 photographs per week), waste management with a 50% salvage and recycling goal, dust control compliance, and site protection measures. A 5% bid bond, 100% Performance Bond, and 100% Labor and Materials Bond are required. Insurance requirements include Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Commercial Automobile Liability ($1,000,000 combined single limit), Umbrella Liability ($5,000,000), and Pollution Liability ($1,000,000 per claim / $2,000,000 aggregate), with the Town of East Hartford and State of Connecticut named as additional insureds. Progress payments are made monthly at 95% of completed work with 5% retainage until substantial completion. Addendum 1 was added to the solicitation on August 19, 2026.