VendorChangeDetailsReport_36623_v1_May_12_26.pdf

This is a Solicitation Change Details Report for the Town of Durham, Connecticut, documenting modifications to Invitation to Bid (ITB) No. 36623 for boiler replacements at the Durham Public Library. The project involves the purchase and installation of two oil-fired boilers at the library located at 7 Maple Ave., Durham, CT 06422. The solicitation opened on May 4, 2026 at 1:00 PM EDT, with a mandatory walk-through inspection scheduled for May 11, 2026 at 9:00 AM at the library site. Vendors may request additional information until May 15, 2026, with sealed proposals due by May 21, 2026 at 2:00 PM EDT to the Town of Durham Office of the First Selectman, 30 Town House Road, Durham, CT 06422. The selected contractor must complete all work by October 2, 2026, with the contract award made to the lowest responsible and qualified bidder based on evaluation criteria including past performance, financial responsibility, and experience with similar projects.

The only substantive change documented in this report is the addition of "library boilers addendum 1.pdf" to the solicitation documents. No specific bid price or budget range has been disclosed. All vendors are eligible to respond with no stated set-asides or restrictions on organization type. Prior to contract award, the selected bidder must submit certificates of insurance, W9 forms, vendor references, affirmative action affidavits, and proof of required licenses and certifications, and must comply with Connecticut prevailing wage requirements. Upon award, the contractor must provide a 10% bid bond or cashier's check, 100% Labor and Materials Payment Bonds, and 100% Performance Bonds from Connecticut-authorized sureties. Insurance requirements include Commercial General Liability coverage of $1,000,000 per occurrence/$2,000,000 aggregate, Commercial Automobile Liability of $1,000,000 combined single limit, and Workers' Compensation at statutory limits. The contract price must remain firm throughout the project duration with no price increases, surcharges, or additional costs permitted. Non-resident contractors performing work on contracts valued at $250,000 or more must file a 5% Guarantee Bond with the Connecticut Department of Revenue Services within 120 days of contract commencement.