36623_May_25_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation document issued by the Town of Durham, Connecticut for the purchase and installation of two oil-fired boilers at the Durham Public Library located at 7 Maple Ave., Durham, CT 06422. The project requires contractors to furnish and install all necessary equipment, materials, controls, and labor to provide a fully operational heating system compliant with applicable codes and safety standards. The solicitation opened on May 4, 2026 at 1:00 PM EDT with a deadline for sealed proposals on May 21, 2026 at 2:00 PM EDT. A mandatory walk-through is scheduled for May 11, 2026 at 9:00 AM at the library site, and the deadline for requesting additional information is May 15, 2026. Final project completion is required by October 2, 2026. Contract award will be made to the lowest responsible and qualified bidder based on evaluation criteria including past performance, financial responsibility, and experience with similar projects. All vendors are eligible to respond with no stated set-asides or restrictions on organization type.

Prior to contract award, the selected bidder must submit certificates of insurance, W9 forms, vendor references, an affirmative action affidavit, and proof of required licenses and certifications, and must comply with Connecticut prevailing wage requirements. Upon award, the contractor must provide a 10% bid bond or cashier's check along with 100% Labor and Materials Payment Bonds and 100% Performance Bonds from Connecticut-authorized sureties. Insurance requirements include Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Commercial Automobile Liability of $1,000,000 combined single limit, and Workers' Compensation at statutory limits. Non-resident contractors performing work on contracts valued at $250,000 or more must file a 5% Guarantee Bond with the Connecticut Department of Revenue Services within 120 days of contract commencement. The contract price must remain firm and unchanged throughout the project duration with no price increases, surcharges, or additional costs permitted. Delivery terms are Free On Board Destination, and no specific bid value or budget range has been disclosed in the solicitation materials.