Vendor_Submission_Forms_(2025).pdf

This is a Vendor Submission Forms document related to an Invitation for Bid (IFB) No. 2025-101 issued by Collin County, Texas, for plumbing supplies, parts, and materials. The procurement seeks a single vendor to provide a comprehensive range of plumbing components, including PVC cements, primers, toilet seats, wax rings, flush valve retrofit kits, faucets, valves, couplers, and pumps to support county operations. Sealed bid responses are due on March 6, 2025, at 2:00 P.M. at the Collin County Purchasing Agent's office located at 2300 Bloomdale Road, Suite 3160, in McKinney, TX 75071. Vendors must submit their current online catalog in PDF format with specification sheets for all items. The contract term is one year from the award date, with options to renew for three additional one-year periods. Delivery expectations are two working days for stock items and five working days for non-stock items.

Bidders are required to submit unit pricing with a percentage discount off their current catalog prices, with the county evaluating bids based on the total discount applied to a predefined sample item list. The estimated annual expenditure is $185,000, though actual usage may vary. Vendors must complete mandatory forms including a Conflict of Interest Questionnaire (CIQ), a Recycled Material Content Questionnaire, and a W-9 form. The county will award the contract to the single vendor offering the lowest and best bid meeting specifications. Bidders must comply with state regulations regarding recycled materials, conflict of interest disclosures, and non-discrimination policies. Funding for the procurement will come from the Collin County budget approved by the Commissioners Court for the current fiscal year. The county reserves the right to reject any and all bids. Detailed specifications and procurement information are available by contacting the Purchasing Agent at 972-548-4165 or accessing the online procurement portal at https://procurement.opengov.com/portal/collincountytx.