Vendor_Submission_Forms_(2025).pdf

This is a Vendor Submission Forms document for the City of Newark, New Jersey, Division of Central Purchasing, related to Invitation to Bid (ITB) #2025-98 for Water Purification Chemical- Food Grade Granular Salt. The procurement seeks a supplier of food grade granular salt (Culinox 999) for onsite sodium hypochlorite generation at the Pequannock Water Treatment Plant in West Milford, with an estimated annual quantity of 550 tons and a minimum shipment of 22 tons. The contract will span twenty-four consecutive months with delivery requirements seven days a week and a maximum delivery time of two days from order placement. The bid submission deadline is 10:15 am on Tuesday, November 25, 2025, via the City's e-Procurement Portal, with a question submission deadline of November 19, 2025, and responses due by November 25, 2025. Electronic bids must be submitted well in advance of the deadline, as the portal will not accept submissions after the deadline has passed.

Bidders must provide unit costs for both 1-ton and 22-ton quantities, with prices to remain firm throughout the contract period. The salt must meet specific chemical and physical standards, including 99.95% sodium chloride, low sulfate and calcium/magnesium levels, and compliance with USDA No. 1 coarse sediment standards. Vendors must provide NSF certification, Material Safety Data Sheets (MSDS), and a certificate of analysis with each delivery, and be prepared to respond to emergency service calls within 15 minutes. Compliance requirements include Federal Non-Debarment Certification, Disclosure of Prohibited Activities in Russia and Belarus, Iran Investment Disclosure, and a comprehensive Vendor Submission Form package with detailed disclosures regarding business ownership, potential political contributions, and certifications of non-involvement in restricted international activities. The City reserves the right to award the contract in whole or in part and adjust quantities based on actual requirements. No specific budget range is provided, though the annual salt requirement of 550 tons suggests a significant procurement opportunity.