Vendor Questions Worksheet 6-29-26.pdf
PDF 202 KB Posted
- Attached to
- BSBP-BEP Refrigeration Replacements - 43 units
- Solicitation number
- RFP 186 260000002295 1
- Issued by
- Ingham County, Michigan
About this file
This is a Vendor Questions Worksheet for RFP 26*2295 issued by the State of Michigan for the BSBP-BEP Refrigeration Replacements project involving 43 units. The document serves as a standardized template requiring bidders to provide detailed responses across thirteen categories of information and certifications. Bidders must submit comprehensive contact information, company background details including legal business structure and formation state, and documentation of relevant experience from the past five years demonstrating capability to manage similar projects. The worksheet requires submission of at least three detailed project references with specific information regarding project scope, company role, budget, timeline, and results achieved. Additionally, bidders must disclose any history of debarment, suspension, litigation against the State of Michigan, contract defaults or terminations for cause within the past five years, and provide gross annual sales figures for the preceding five years.
The worksheet mandates that bidders affirm compliance with all attached contract terms and insurance requirements, with any exceptions requiring formal documentation according to the RFP's evaluation process guidelines. Bidders must certify compliance with Michigan labor, antidiscrimination, environmental, and prevailing wage laws; disclose any violations received within the past five years; and provide certifications regarding employee classification, abusive labor practices, Michigan business tax filing, Iran-linked business status, clean corporate citizenship, and state tax payment obligations. The document also requires bidders to indicate Michigan Voluntary Protection Program recognition status, report Michigan-based employment figures and wages, confirm authorization for state verification of all submitted information, and commit to responding by established deadlines to all state requests including clarification requests and notices of deficiency.
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Enter your company name
RFP 26*2295
VENDOR QUESTIONS WORKSHEET
Provide a detailed response to each question. “You” and “company” refers to the bidder.
1. Contact Information
Information Sought Bidder Response
Bidder’s sole contact person during the RFP process. Include name, title, address, email, and phone number.
Enter your response
Person authorized to receive and sign a resulting contract. Include name, title, address, email, phone number and vendor customer code in
SIGMA VSS.
Enter your response
2. Company Background Information
Information Sought Bidder Response
Legal business name and address. Include business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.
Enter your response
What state was the company formed in? Enter your response
Phone number. Enter your response
Website address. Enter your response
Number of years in business. Enter your response
Number of employees. Enter your response
Legal business name and address of parent company, if any.
Enter your response
Has there been a recent change in organizational structure (e.g., management team) or control (e.g., merger or acquisition) of your company? If the answer is yes: (a) explain why the change occurred and (b) how this change has affected your company.
Enter your response
Information Sought Bidder Response
Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?
Enter your response
Has bidder ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? If yes, provide the date, the entity, and details about the situation.
Enter your response
Has your company been a party to litigation against the State of Michigan? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.
Enter your response
Within the last 5 years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.
Enter your response
State your gross annual sales for each of the last 5 years.
If receiving a contract under this RFP will increase your gross revenue by more than 25% from last year’s sales, explain how the company will scale-up to manage this increase.
Enter your response
Describe partnerships and strategic relationships you think will bring significant value to the State.
Enter your response
State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this
RFP.
Enter your response
Bidder affirms that any business types identified on its SIGMA VSS profile, including those eligible for Geographically Disadvantaged Business Enterprise (GDBE) and Michigan Supplier Community Program (MiSC), are valid.
Choose an item.
https://www.michigan.gov/dtmb/procurement/contractconnect/programs-and-policies/programs/misc https://www.michigan.gov/dtmb/procurement/contractconnect/programs-and-policies/programs/misc https://www.michigan.gov/dtmb/procurement/contractconnect/programs-and-policies/programs/misc
3. Qualified Disabled Veteran/Service-Disabled Veteran-Owned Business Program
Information Sought Bidder Response
Under MCL 18.1261, a “qualified disabled veteran” means a business entity that is 51% or more owned by 1 or more veterans with a service-connected disability. A “service-connected disability” means a disability incurred or aggravated in the line of duty in the active military, naval, or air service as described in 38 USC 101(16). Are you a qualified disabled veteran?
Choose an item.
To demonstrate qualification as a qualified disabled veteran, you must provide:
(a) Proof of service and conditions of discharge (DD214 or equivalent);
(b) Proof of service-connected disability (DD214 if the disability was documented at discharge or Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge); and
(c) Legal documents setting forth the ownership of the business entity.
In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council.
Enter the filenames of documents submitted with your proposal to demonstrate status as a qualified disabled veteran.
4. Participation in RFP Development or Evaluation
Information Sought Bidder Response
Did your company, an employee, agent, or representative of your company, or any affiliated entity participate in developing any component of this solicitation? For purposes of this question, business concerns, organizations, or individuals are affiliates of each other if, directly or indirectly:
(1) either one controls or has power to control the other or (2) a third-party controls or has the power to control both. Indicia of control include, but are not limited to, interlocking management or ownership, identity of interests among family members, shared facilities or equipment, and common use of employees.
Choose an item.
If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.
http://www.legislature.mi.gov/(S(b2idoibk3wwdcrok5bm0s021))/mileg.aspx?page=getObject&objectName=mcl-18-1261
Information Sought Bidder Response
If you are awarded a contract under this solicitation, in order to provide the goods or services required under a resulting contract, do you intend to partner or subcontract with a person or entity that assisted in the development of this solicitation?
Choose an item.
If you enter “YES,” you are not eligible for contract award. An awarded vendor may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.
Will your company, or an employee, agent, or representative of your company, participate in the evaluation of the proposals received in response to this RFP?
Choose an item.
If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.
5. State of Michigan Experience and Prior Experience
Information Sought Bidder Response
Does your company have experience working with the State of Michigan? If so, please provide a list (including the contract number) of the contracts you hold or have held with the State for the last 10 years.
Enter your response
Describe at least 3 relevant experiences from the last 5 years supporting your ability to successfully manage a contract of similar size and scope for the work described in this Solicitation.
Use the rows below to describe your applicable experience.
Experience 1
Company name.
Contact name.
Contact role at time of project.
Contact phone.
Contact email.
Enter your response
City.
State.
Zip.
Enter your response
Information Sought Bidder Response
1. Project name and description of the scope of the project.
2. What role did your company play?
3. How is this project experience relevant to the subject of this Solicitation?
Enter your response
Total dollar value of project. Enter your response
Initial budget proposed with bid Enter your response
Final budget upon implementation Enter your response
Start and end date (mm/yy – mm/yy) Enter your response
Initial project implementation timeline with bid Enter your response
Final project implementation timeline Enter your response
Status (completed, live, other – specify phase) Enter your response
Results obtained. Enter your response
Experience 2
Company name.
Contact name.
Contact role at time of project.
Contact phone.
Contact email.
Enter your response
City.
State.
Zip.
Enter your response
1. Project name and description of the scope of the project.
2. What role did your company play?
3. How is this project experience relevant to the subject of this Solicitation?
Enter your response
Total dollar value of project. Enter your response
Initial budget proposed with bid Enter your response
Information Sought Bidder Response
Final budget upon implementation Enter your response
Start and end date (mm/yy – mm/yy) Enter your response
Initial project implementation timeline with bid Enter your response
Final project implementation timeline Enter your response
Status (completed, live, other – specify phase) Enter your response
Results obtained. Enter your response
Experience 3
Company name.
Contact name.
Contact role at time of project.
Contact phone.
Contact email.
Enter your response
City.
State.
Zip.
Enter your response
1. Project name and description of the scope of the project.
2. What role did your company play?
3. How is this project experience relevant to the subject of this Solicitation?
Enter your response
Total dollar value of project Enter your response
Initial budget proposed with bid Enter your response
Final budget upon implementation Enter your response
Start and end date (mm/yy – mm/yy) Enter your response
Initial project implementation timeline with bid Enter your response
Final project implementation timeline Enter your response
Status (completed, live, other – specify phase) Enter your response
Information Sought Bidder Response
Results obtained. Enter your response
6. Standard Contract Terms
Information Sought Bidder Response
Bidder must affirm agreement with the attached Contract Terms. If not in agreement, written exceptions in accordance with the Evaluation Process section of the Proposal Instructions must be provided with Bidder’s proposal. Any acceptance to the Contract terms confirms your organizations agreement, if awarded a Contract, and thus cannot be further edited or negotiated.
Having any further exceptions to the Contract terms, at time of Contract negotiations, may be cause for disqualification.
Choose an item.
Bidder must include all persons who reviewed or edited the Contract terms, and their applicable role and title within your organization.
Enter your response
7. Insurance Requirements Read and delete: Remove this section if this is an agency bid and Risk Management is not providing your agency with Schedule C yet
Information Sought Bidder Response
Bidder must affirm agreement with the attached Schedule C (Insurance Requirements). If not in agreement, written exceptions in accordance with the Evaluation Process section of the Proposal Instructions must be provided with the Bidder’s proposal.
Choose an item.
8. Michigan Voluntary Protection Program
Information Sought Bidder Response
Bidder must verify if their company is recognized in the Michigan Voluntary Protection Program (MVPP)
Choose an item.
https://www.michigan.gov/leo/bureaus-agencies/miosha/employer-assistance/cooperative-programs-and-partnerships/michigan-voluntary-protection-program-mvpp
9. Michigan Economic Impact
Information Sought Bidder Response
Number of employees currently employed at locations within the State of Michigan.
Enter your response
Number of additional employees to be employed at locations within the State of Michigan if awarded this Contract (if any)
Enter your response
Minimum wage paid to employees employed at locations within the State of Michigan.
Enter your response
Average wage paid to employees employed at locations within the State of Michigan.
Enter your response
Percentage of employees employed at locations within the State of Michigan that are covered by employer-provided health insurance.
Enter your response
10. Labor, Antidiscrimination and Environmental Law Compliance
Information Sought Bidder Response
Bidder must disclose any violations of state or federal labor, antidiscrimination and employment laws and regulations received within the past five years.
Enter your response
Bidder must disclose any violations of state or federal environmental laws and regulations received within the past five years.
Enter your response
11. Prevailing Wage
Information Sought Bidder Response
Is bidder planning to utilize construction mechanics as defined by Public Act 10 of 2023
Choose an item.
If you answered yes to the above question, Bidder certifies that they are registered with the Department of Labor and Economic Opportunity.
12. Other
Information Sought Bidder Response
Classification of Employees. I certify that the company has properly classified its employees in accordance with federal/state labor and employment laws.
Choose an item.
Abusive Labor Practices. The Contractor certifies that it will not furnish any Deliverable that was produced fully or partially by forced labor, forced or indentured child labor, or indentured servitude.
Choose an item.
Certification of Michigan Business- Public Act 431 of 1984, Sec. 268. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, filed a Michigan Business Tax Corporate Income Tax Return. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, filed a Michigan Income Tax return showing income generated in, or attributed to the State of Michigan. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, withheld Michigan Income Tax from compensation paid to the company’s owners and remitted the tax to the Michigan Department of Treasury.
Choose an item.
Iran Linked Business- Public Act 517 of 2012. I certify that the Company is not an Iran-Linked business as defined by Public Act 517 of 2012.
Choose an item.
Clean Corporate Citizen. I certify that the Company is a Clean Corporate Citizen as defined by the Environmental Protection Act, 1994 PA 451.
Choose an item.
Convict Labor. The Contractor certifies that if using convict labor, it is complying with all applicable state and federal laws and policies.
Choose an item.
SOM Debt/Tax Payment. All SOM tax/debts. I certify that all applicable State of Michigan taxes are paid, and that no outstanding debt is owed to the State of Michigan.
Information Sought Bidder Response
Authorization to Verify Information Provided by Vendor. I authorize the State to verify that all information provided in this registration, in bidding and contracting documents, and any attachments or supplement documents and processes are accurate.
Choose an item.
13. Response to State Requests
Information Sought Bidder Response
Bidder agrees to respond, by established deadlines, to all requests from the State including but not limited to, clarification requests, notices of deficiency, and proposed changes to Contract Terms.
| Vendor Questions Worksheet |
| 1. Contact Information |
| 2. Company Background Information |
| 3. Qualified Disabled Veteran/Service-Disabled Veteran-Owned Business Program |
| 4. Participation in RFP Development or Evaluation |
| 5. State of Michigan Experience and Prior Experience |
| 6. Standard Contract Terms |
| 7. Insurance Requirements Read and delete: Remove this section if this is an agency bid and Risk Management is not providing your agency with Schedule C yet |
| 8. Michigan Voluntary Protection Program |
| 9. Michigan Economic Impact |
| 10. Labor, Antidiscrimination and Environmental Law Compliance |
| 11. Prevailing Wage |
| 12. Other |
| 13. Response to State Requests |
File details come from the government source that posted it. Updated .