Vendor Questions and Answers Set One B-53087.docx

This is a Vendor Questions and Answers document from the Illinois Secretary of State related to Request For Quote B-53087 for printing the Illinois "Rules of the Road" handbook. The project involves printing approximately 114,750 English-language manuals and 250 Spanish-language manuals. Each manual consists of approximately 109 body pages plus a 4-page cover, with dimensions of 5-3/8" x 8-1/2" upright trim. The solicitation requires all printing to be performed by union print shops, with any subcontractors also required to be union operations. Bids are due July 1, 2026, with preferred delivery by July 30, 2026 and a mandatory completion deadline of August 31, 2026. The contract term runs from execution through June 30, 2027, with a maximum total contract duration not to exceed ten years. Award is made to the responsive and responsible bidder submitting the lowest price.

The vendor questions clarify that the English version may contain 112 pages of body text with 3 blank pages acceptable, while the Spanish version is estimated at 125 pages total. Both versions are printed in 4-color process throughout, including the cover and interior pages. Bidders must quote on a per-thousand sheets basis for both English and Spanish editions, with delivery charges included in the quoted price. The Illinois Secretary of State will furnish electronic files in Macintosh Quark Xpress format approximately July 1, 2026. Vendors must maintain general commercial liability insurance and auto liability insurance of $1 million per occurrence each, with the state named as an additional insured. Compliance requirements include prevailing wage standards, federal civil rights act compliance, drug-free workplace provisions, and completion of the agency's Network Security Assessment. Payment is made upon completion of the contract.