VENDOR PAYMENT INFORMATION.docx

CURRENT THRU: FAC 2020-04

Effective: 15 JAN 2020

VENDOR PAYMENT INFORMATION

INSTRUCTIONS FOR PROMPT PAYMENT OF PURCHASE ORDER:

· You must receive a Purchase Order for the supplies or services provided.

· Before payment can be made, supplies or services must be provided to :

· The "DELIVER TO" address in Block 15 of the Purchase Order SF-1449 Form or The “SHIP TO” address in Block 6 of the Purchase Order OF-347 Form.

· System for Award Management (SAM) is mandatory for payment of purchase orders.

· Refer to http://www.sam.gov or phone 1-866-606-8220.

INVOICES:

· Submit Invoices either electronically or by mail.

· To submit invoices electronically, please use the following web site:

https://www.fincen.uscg.mil/webinvoices/webinv_start.htm

A PROPER INVOICE MUST CONTAIN THE FOLLOWING:

· Complete Business Name and Remittance Address

· Invoice Number and Invoice Date

· Requisition Number in Block 1 on the SF- 1449 or Requisition Number in Block 4 on the OF- 347

· Purchase Order Number in Block 4 on SF- 1449, or Purchase Order Number in Block 3 on the OF-347.

· Your DUNS number must be indicated on your invoice before payment will be made.

· Description, including the price and quantity of supplies or services actually delivered or rendered.

· Shipping and payment terms.

· Shipping charges in excess of $100 must be supported by a copy of your prepaid freight bill.

BILLING ADDRESS ON PURCHASE ORDER:

INVOICES MUST BE SUBMITTED DIRECTLY TO THE ADDRESS CITED ON THE

PURCHASE ORDER.

Payment will be made as close as possible to 30 days after a proper invoice is received at:

The designated billing office or The date the material or service is accepted by the ordering unit, whichever date is later.

CUSTOMER SERVICE INQUIRIES:

· Please refer to your Coast Guard Purchase Order when inquiring about payment status.

* The requisition number and purchase order number is required.

· Contacting Customer Service:

* PHONE NUMBER: (757) 523-6940 (press option #1)

* TOLL FREE NUMBER: 1-800-564-5504

* INTERNET WEB QUERY: https://www.fincen.uscg.mil/secure/payment.htm

· A Customer Service representative will respond to your telephone or web inquiry.

· If all lines are busy when making a telephone inquiry, please leave a voice message.

· Your call will be answered as quickly as possible, normally within 24 hours.

Please allow the 24-hour processing time before making any additional requests for payment status.

FEDERAL AGENCIES ARE EXEMPT FROM TAXES:

· The tax exemption number for the U.S. Coast Guard is B-239641.

· A Tax Exemption Certificate may be obtained from the issuing office listed in:

· Block 9 titled “ISSUED BY” on the SF-1449

· Block 5 titled “ISSUING OFFICE” on the OF-347.