Vendor_Letter.pdf

This is a vendor letter related to a sole source procurement conducted by the City of Orlando Procurement and Contracts Division on behalf of the Orlando Fire Department in Orange County, Florida. The procurement seeks to purchase Apex 2 Strut Kits (Res Q Jack Tools, model APX-2KIT) from Southern Rescue Tools under Sole Source Number S26-0332. The solicitation was posted on Monday, March 9, 2026, with a response deadline of Monday, March 16, 2026, at 5:00 p.m. Eastern Time. Competing suppliers who believe they are capable of providing equivalent Apex 2 Strut Kits or equivalent rescue equipment have a seven-calendar-day challenge period to submit product information, statements of qualifications, and relevant capabilities documentation to Purchasing Agent II Tracie Brown via email at tracie.brown@orlando.gov or by phone at (407) 246-3633.

Southern Rescue Tools has been identified as the exclusive source and incumbent vendor for this specialized rescue equipment, which the Orlando Fire Department has determined to be mission-critical for rescue operations. The procurement documents do not specify set-asides for disadvantaged enterprises, small businesses, minority-owned businesses, or other restricted vendor categories. Specific pricing amounts, contract quantities, contract terms, renewal options, and total award values are not detailed in the posting materials; however, a Southern Rescue Tools estimate document (Estimate 4238) is referenced as part of the procurement file and presumed to contain pricing information. The sole source designation will remain active for seven calendar days from the posting date, during which time the City of Orlando will consider any challenges to the exclusive source designation before proceeding with contract award.