Vendor Instructions Export Upload Items v22.1~4.docx
DOCX document 96 KB Posted
- Attached to
- JPMC Institutional Wearing Apparel
- Solicitation number
- 22-416CMS-BOSS4-B-27088
- Issued by
- Illinois
About this file
This document provides vendor instructions for the optional Export/Upload Items feature in the BidBuy platform for a state and local contract opportunity. The opportunity is for JPMC Institutional Wearing Apparel, issued by the state of Illinois. The instructions detail the steps for exporting line items to Excel, entering pricing, and uploading the file back into the quote in BidBuy. Key details include the requirement to maintain the .csv file format, update the No Bid column, and that any edits to item description, quantity, or unit of measure will not be uploaded. The vendor is able to manually edit line items within BidBuy after the upload is complete.
The pricing for this opportunity is to be entered at the line item level. There is no other information provided about the pricing terms, set-asides, incumbent, funding requirements, or contract details beyond the one-year term.
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Other files
| File | Type | Posted |
|---|---|---|
| Forms B ~73.docx | DOCX document | |
| Utilization Plan Version 21.0 ~1.pdf | ||
| Forms A .doc | DOC document | |
| BEP ADDENDUM B-27088.xlsx | XLSX spreadsheet | |
| B 27088 Institutional Wearing Apparel Invitation for Bid 220408.docx | DOCX document | |
| R-37300 JPMC Institutional Wearing Apparel BEP Certified Vendor Listing 220311.xlsx | XLSX spreadsheet | |
| B-27088 Wearing Apparel Pre-Bid Conference Information 220510.pdf | ||
| Notice of Electronic Submission Only v.22.1~45.pdf |
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Text version
Vendor Instructions: Export/Upload Items Feature Optional use: this feature allows you to export the line items to a separate Excel document, enter pricing, and upload back into your quote in BidBuy. This feature streamlines the process for entering pricing when there are a large number of line items. Please note: Export/Upload Item process is completely optional and you are always able to manually enter or edit pricing for each line item in BidBuy.
1. Items Tab in BidBuy– select “Export Items” at the bottom.
2. Open the downloaded document in Excel. (Mac users: right-click in Downloads and “open with>Excel.” Do not open in Numbers and export to Excel.)
IMPORTANT: the file type is saved in .csv and must remain in this format for a successful upload. If you save it in another format, you will receive an error when attempting to upload.
3. Enter pricing for each line item in the “Unit Cost” column (Column H).
Please note: any edits you may make to Description (column E), Quantity (column F), or Unit of Measure (column G) will not upload to your quote. If applicable, information added in Alternate Description (column O) will upload to your quote.
4. For any item where pricing was entered, update No Bid (column L) from “Y” to “N.” Each line item defaults to “Y” when initially exported and needs to be updated for a successful upload. Here is an example of the error you will see if you do not update column L but entered a price for that line item:
5. Save. Do NOT change the file format. As instructed above, it should stay in .csv file format.
6. Items Tab in BidBuy – select “Upload Items” at the bottom.
7. Select “Choose File” and choose your document.
The document name includes your quote number. For example: “Q00020635_Q_ItemExport.csv”
8. Select “Save & Exit.” A dialog box will appear. Select “OK.”
9. Your updated items (including price) will appear. You may manually edit any line item within the Items Tab if you choose. Complete the quote and submit on the Summary Tab.
V22.1 Vendor Instructions: Export/Upload Items image4.png image1.png image2.png image3.png image5.jpeg
File details come from the government source that posted it. Updated .