Vendor Instructions Export Upload Items v22.1 docx.docx
DOCX document 96 KB Posted
- Attached to
- FY23- Quincy Miscellaneous Food bid
- Solicitation number
- 23-497DVA-QUINC-B-28902
- Issued by
- Adams County, Illinois
About this file
This document provides vendor instructions for the optional "Export/Upload Items" feature in the BidBuy system for the FY-23 IVHQ - Quincy Miscellaneous Food bid issued by the State of Illinois. This feature allows vendors to export line items to an Excel document, enter pricing, and upload the file back into their quote in BidBuy. The instructions detail the step-by-step process for exporting, pricing, and uploading the items. Specifically, vendors must ensure the file remains in .csv format, update the "No Bid" column for any priced items, and upload the file through the BidBuy system. Pricing entered through this process will be reflected in the vendor's quote. The bid is for miscellaneous food items for the Illinois Veterans' Home in Quincy, Illinois for fiscal year 2023. Per the solicitation notice, all responses must be submitted electronically, and paper responses will not be accepted.
The bid does not provide any information on specific products, quantities, or pricing terms. It also does not mention any set-asides, incumbents, funding sources, or other salient details. The contract duration and any renewal options are also not specified.
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Other files
| File | Type | Posted |
|---|---|---|
| Utilization Plan Version 21.pdf | ||
| Forms A Section V.18.1~34.docx | DOCX document | |
| Attachment - Notice of Electronic Submission Only v.22.1~3.pdf | ||
| IFB V.20.1 Quincy Misc food bid 06-13-22 Final~1.docx | DOCX document | |
| DVA B28902 Notice of Award Form.pdf | ||
| Forms B Section V.20.1a~1.docx | DOCX document |
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Text version
Vendor Instructions: Export/Upload Items Feature Optional use: this feature allows you to export the line items to a separate Excel document, enter pricing, and upload back into your quote in BidBuy. This feature streamlines the process for entering pricing when there are a large number of line items. Please note: Export/Upload Item process is completely optional and you are always able to manually enter or edit pricing for each line item in BidBuy.
1. Items Tab in BidBuy– select “Export Items” at the bottom.
2. Open the downloaded document in Excel. (Mac users: right-click in Downloads and “open with>Excel.” Do not open in Numbers and export to Excel.)
IMPORTANT: the file type is saved in .csv and must remain in this format for a successful upload. If you save it in another format, you will receive an error when attempting to upload.
3. Enter pricing for each line item in the “Unit Cost” column (Column H).
Please note: any edits you may make to Description (column E), Quantity (column F), or Unit of Measure (column G) will not upload to your quote. If applicable, information added in Alternate Description (column O) will upload to your quote.
4. For any item where pricing was entered, update No Bid (column L) from “Y” to “N.” Each line item defaults to “Y” when initially exported and needs to be updated for a successful upload. Here is an example of the error you will see if you do not update column L but entered a price for that line item:
5. Save. Do NOT change the file format. As instructed above, it should stay in .csv file format.
6. Items Tab in BidBuy – select “Upload Items” at the bottom.
7. Select “Choose File” and choose your document.
The document name includes your quote number. For example: “Q00020635_Q_ItemExport.csv”
8. Select “Save & Exit.” A dialog box will appear. Select “OK.”
9. Your updated items (including price) will appear. You may manually edit any line item within the Items Tab if you choose. Complete the quote and submit on the Summary Tab.
V22.1 Vendor Instructions: Export/Upload Items image4.png image1.png image2.png image3.png image5.jpeg
File details come from the government source that posted it. Updated .