Vendor confirmation ofStandard Terms and Conditions~2.pdf
PDF 176 KB Posted
- Solicitation number
- 26-422DNR-STRAT-B-48864
- Issued by
- Sangamon County, Illinois
About this file
This email correspondence documents contract agreement communications between the Illinois Department of Natural Resources and WBS Education (World Bird Sanctuary) regarding a Raptor (Birds of Prey) exhibit for the Illinois State Fair Conservation World. Nicholas A. Bearss, Procurement Administrator for the Office of Strategic Solutions, the office of Lands (State Parks), and the World Shooting Recreational Complex, initiated contact on August 5, 2025, requesting acknowledgment and approval of standard terms and conditions to finalize the contract for the raptor exhibit. Sam Mendoza, Education Coordinator at WBS Education, confirmed acceptance of the standard terms and conditions in his response, allowing the contract to proceed to completion.
The correspondence indicates this is a direct procurement arrangement rather than a competitive bidding process, as the parties are finalizing contract terms rather than soliciting proposals. The email exchange demonstrates the final administrative step required before contract execution, with the vendor's formal acceptance of the state's standard contractual terms and conditions. No pricing, contract duration, or specific service details are discussed in these communications, as these elements appear to have been previously negotiated between the parties.
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From: WBS Education To: Bearss, Nicholas A.
Subject: [External] Re: Standard Terms and Conditions Date: Tuesday, August 5, 2025 9:15:52 AM
Hi Nick, I just replied to the email from Pat with you added too ackloangeding that we agree to the standard terms and conditions.
I am going to be out of the office most of the day but I should be able to reply to emails from my phone in case you have any issues or need very specific wording to the agreement Sam Mendoza Education Coordinator education@worldbirdsanctuary.org
On Tue, Aug 5, 2025 at 8:40 AM Bearss, Nicholas A. <Nicholas.A.Bearss@illinois.gov> wrote:
Good morning. My name is Nick Bearss, and I am the Procurement Administrator for the Office of Strategic Solutions, the office of Lands(State Parks) and the World Shooting Recreational Complex for the Illinois Department of Natural Resources. We are putting the finishing touches on this contract for the Raptor (Birds of Prey) exhibit at the Illinois State Fair Conservation World. In order to procced with the Raptor exhibit at the Illinois State Fair/Conservation World we will need your acknowledgement and approval of the standard terms and conditions. See attached standard terms and conditions that all vendors must agree and abide by. Please take some time to read and review the terms and conditions. If you wish to acknowledge these conditions, please email me back stating that you agree to the terms and wish to proceed with the Raptor exhibit. Thank you and please let me know if you have any further questions.
Nicholas A. Bearss
Procurement Administrator
217-782-0356
One Natural Resources Way
Springfield, IL 62702
State of Illinois - CONFIDENTIALITY NOTICE: The information contained in this communication is confidential, may be attorney-client privileged or attorney work product, may constitute inside information or internal deliberative staff communication, and is intended only for the use of the addressee. Unauthorized use, disclosure or copying of this communication or any part thereof is strictly mailto:education@worldbirdsanctuary.org mailto:Nicholas.A.Bearss@illinois.gov mailto:education@worldbirdsanctuary.org mailto:Nicholas.A.Bearss@illinois.gov prohibited and may be unlawful. If you have received this communication in error, please notify the sender immediately by return e-mail and destroy this communication and all copies thereof, including all attachments. Receipt by an unintended recipient does not waive attorney-client privilege, attorney work product privilege, or any other exemption from disclosure.
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