VEHICLE_WRAPPING_SERVICES_FOR_PUBLIC_TRANSIT_REVENUE_VEHICLES_(Addendum_#2_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/cityofconroe

REQUEST FOR COMPETITIVE SEALED PROPOSALS

CITY OF CONROE

VEHICLE WRAPPING SERVICES FOR PUBLIC TRANSIT

REVENUE VEHICLES

CITY OF CONROE

401 SGT. ED HOLCOMB BLVD., S

CONROE, TEXAS 77304

PRE-BID MEETING

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RESPONSE DUE Thursday, October 9, 2025 BY 2:00 pm

QUESTIONS MUST BE SUBMITTED IN WRITING

https://procurement.opengov.com/portal/cityofconroe/projects/199653

CITY OF CONROE Transportation DEPARTMENT https://procurement.opengov.com/portal/%7B

Table Of Contents

CONTRACT DOCUMENTS CITY PROJECT CSP 1009-2025 VEHICLE WRAPPING

SERVICES FOR PUBLIC TRANSIT REVENUE VEHICLES

1. NOTICE TO BIDDERS

2. SCOPE OF WORK

3. VENDOR QUESTIONNAIRE

4. PRICING

Attachments:

A - Attachment A - Transit Vehicles Pricing Sheet

B - 1009-2025 Transportation Vehicle Wrapping Services

1. NOTICE TO BIDDERS

The City of Conroe Transportation Department is seeking qualified contractors to bid electronically through

OpenGov Bid #1009-2025 Vehicle Wrapping Services for Public Transit Revenue Vehicles, no later than 2:00

PM on Thursday, October 9, 2025.

Bids received after the date and time will be returned to the vendor unopened.

Specifications and Bid documents may be reviewed and downloaded online at www.cityofconroe.org, Department

- Purchasing OpenGov. Questions concerning this bid shall also be submitted on OpenGov.

No Bid may in any way qualify, modify, substitute or change any part of the specifications or contract documents.

Pursuant to Local Government Code the City of Conroe may enter into a contract with the offeror meeting all the qualifications and specifications that submits the bid that offers the best value to the City considering the selection criteria and weighted value set forth in the bid. The City reserves the right to reject any and all bids, award parts of bids and to waive informalities in submission of bids.

CITY OF CONROE, TEXAS

CC: September 18, 2025 & September 30, 2025 http://www.cityofconroe.org/

2. SCOPE OF WORK

2.1. VEHICLE WRAPPING SERVICES FOR PUBLIC TRANSIT REVENUE VEHICLES

This project encompasses a total of twelve (12) transit revenue vehicles:

• Eight (8) Fixed Route Buses

• Four (4) ADA Paratransit Vans

Some of these vehicles are currently wrapped or have decals. These existing materials must be completely removed prior to installation of the new wraps.

CONTRACTOR RESPONSIBILITIES

PRE-WORK ASSESSMENT

Conduct a detailed inspection of each vehicle to identify

• Existing wrap and decal conditions

• Surface damage (dents, scratches, etc.) that may affect wrap adhesion or appearance

REMOVAL OF EXISTING WRAPS AND DECAL

Remove all existing wraps, decals, and adhesive residue.

• Ensure surfaces are clean, smooth, and ready for new wrap applications.

• Use removal methods that do not damage vehicle surfaces.

DESIGN, PRINTING, AND MATERIALS

Use City Transit Vehicle Wrap Design files for editing and creating the proof for the Transit Vehicle

• Use high-performance, wrap materials with UV protection and weather resistance suitable for public transit operations.

• Provide color matching City branding standards.

• Submit printed samples and digital proofs for City approval prior to full production.

INSTALLATION

Perform installation in a controlled environment that meets manufacturer specifications for temperature, cleanliness, and humidity.

• Ensure seamless application with no visible wrinkles, bubbles, or lifting edges.

• Wrap coverage includes full sides, rear, and applicable portions of the front, per City design specifications.

QUALITY ASSURANCE & ACCEPTANCE

• Conduct post-installation inspection with City representatives.

• Correct any identified defects at no additional cost to the City of Conroe

• Warranty

• Provide a standard warranty covering defects in vehicle wraps, including but not limited to peeling, material failure, installation errors, or damage resulting from improper application.

DELIVERABLES

• Removal of existing wraps/decals and surface preparation

• Digital proofs for approval prior to printing

• Completed wrap installation on 8 fixed route buses and 4 ADA paratransit vans

• Provide Industry standard warranty

CITY RESPONSIBILITIES

Provide branding guidelines, logos, and approved artwork files.

• Make vehicles available according to agreed installation schedule.

3. VENDOR QUESTIONNAIRE

1. Pricing Proposal*

*Response required

2. Certificate of Insurance*

Please upload insurance documents here.

*Response required

3. W-9 Form*

Please upload documents here.

*Response required

4. Form 1295*

*Response required

5. Agreement and Certification*

The Undersigned Agrees That:

A. No Federal, State, County or Municipal taxes have been included in the RFP prices and none will be added.

B. Prices in this proposal have not knowingly been disclosed with any other provider and will not be prior to award.

C. Prices in this proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition.

D. No attempt has been made nor will be to induce any other person or firm to submit a proposal for the purpose of restricting competition.

E. The individual signing this proposal certifies that he/she is a legal agent of the bidder, authorized to represent the bidder and is legally responsible for the offer with regard to supporting documentation and prices provided.

*Response required

6. Are you HUB Certified?*

☐ Yes

☐ No

*Response required

When equals "Yes"

6.1. HUB Certification*

*Response required

When equals "No"

6.2. Please upload a memo stating that you are not HUB certified.*

*Response required

7. SAM.gov Status*

*Response required

8. Signed Addendums*

*Response required

9. Acknowledgement of Terms & Conditions*

Please download the below document, complete, and upload.

• Acknowledgement_of_Terms_an...

*Response required

10. I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

By clicking "Please confirm" below, Bidder agrees to provide any additional information requested during bid selection process.

☐ Please confirm

*Response required

4. PRICING

ATTACHMENT A - TRANSIT VEHICLE PRICING

Li ne

Ite m

Description Vehicl e

Numb er

Wrapp ed Quanti ty Unit of

Measu re

Un it

Co st

Tot al

1 2021 Ford Arboc -

Spirit of Freedom

VIN:

#1FDFE4FN5NDC06

2243 YES 1 28 fT https://government-project.s3.us-west-2.amazonaws.com/182323/be87ffee-ffd7-430d-a6c1-627bb5b247a4_Acknowledgement_of_Terms_and_Conditions.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OEAMYB37%2F20250924%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250924T142130Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjENX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQDRt3ZDBZnoq65NDlLWipAed5zg9a1KqM47eZMd7Y%2BDQQIhAN%2FAXUT4GAOSSZIlHjVsM5JcXN5QRkaWIvi8xQX1wauMKooFCF4QAhoMODkyMzY0Njg3NjcyIgxFd6hTGO50YggnRbgq5wTfPouLvXOQx%2FhcAImvO67P2vFgRCguOLMs8zvFbwqMxqQfsW0FoHriQal9PwvHbZ0XqS5qPX6pS7hbO%2Brd13dA4qRmFthUpKBbBY0u9eKjv8VcUUGmRr1mmlwj%2FxBY5Wrrah4RI6kVPhbDIG6muBuc3SvhwPAnDLKQ6YkvHiAEDYBIlLhsY6vqaLdBR5%2FSD6d1YkAMAOXAsY8OX%2BJNrTCgtwCvgWMf4SnG4nU%2BcYr9bSvBRJ%2Fnq9ePoIZjG%2F01mvZg9ahv2wFXZvZNmij0QNVd3UIpxA3r2zOICXUCkIvlbHY7eaJYexz9xkUZXyEtjOonxHFjfWDwoCAFWezi3jelYbkpGRuPOuw9GGA24lEj0cDVGikApFZHqn6PVv0vFGu01nYw4LA6KKrQg0gMf7Xxsk9y9MMev%2FO5Fk4Wt%2B2DL%2BilEJRb1%2B6V2odjU%2B13q2ZYA3oHeysiWrWyXNghOFolHkLRVXK%2FPa%2BBJxbnrN7qWsLmaq1vX2w0Fo8fYHs1E2E6GKFEGwg6eZbltRX2tdkeJqikw9ez8NqjFRjaq%2BWvvhaJHzHNAJriSEQjQWrw%2B3bSx69G%2BH10OysjGcwbWazbT1UicEQNuF5W8ECuUSJ4tC7Xs%2BNA9qiF%2F0kxdwiykeWvP%2FzvxnFOQ59Rd3UEECGdFbwD022U66%2FMKxteGJ4%2BSokZjyMzbzYUak5iu6T7YV9t5WwySRFKUR1pyt%2BjITU7xjosy9iAVj%2FDs75svaa%2BUkG7pmRhKfGaW%2FSKLVGusbWsrZPwfpLM1IQ7BhIFljisaTBG02xg4ClqwpYhok%2BmW5GNo6rilWswmtPPxgY6mgFkX0O%2F6F6ylySrztN7YnfXVqyG3LntXljGo4qwkzIbjbcHxWGkxssi0IxDqoUIMiAsYIFp2Rmd7v4rCqOSQOmRB2PEIFkp0OlFvKE77bzoykC%2FmmCBrDx8NPnfp6lRbrgDGpQGTyg0Vb%2B%2BWt%2F%2BbTCGDDxLvTVFuecRUB%2BN5qT0RU%2BtXhn8J4Qh%2B2U7U4APOQE52iDanaMpDNC6&X-Amz-Signature=c05a2c62f7adf0c58814d11e6439bb17663a57f8a45ce65927ce52d4ef772619&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Acknowledgement_of_Terms_and_Conditions.docx%22&x-id=GetObject

Li ne

Ite m

Description Vehicl e

Numb er

Wrapp ed Quanti ty Unit of

Measu re

Un it

Co st

Tot al

2 2021 Ford Arboc -

Spirit of Freedom

VIN:

#1FDFEKNXNDC115

2249 YES 1 28 fT

3 2021 Ford Arboc -

Spirit of Freedom

VIN:

#1FDFE4FN3NDC08

2250 YES 1 28 fT

4 2021 Ford Arboc -

Spirit of Freedom

VIN:

#1FDFE4FN5NDC14

2252 YES 1 28 fT

5 2022 Ford Arboc -

Spirit of Freedom

VIN:

#1FD4E4FN49DD142

2363 No has decals 1 28 fT

6 2022 Ford Arboc -

Spirit of Freedom

VIN:

#1FDFE4FNXPDD17

2364 No has decals 1 28 fT

7 2022 Ford Arboc -

Spirit of Freedom

VIN:

#1FDFE4FNXPDD21

2366 YES 1 28 fT

8 2022 Ford Arboc -

Spirit of Freedom

VIN:

#1FDFE4FN2PDD142

2377 No has decals 1 28 fT

9 2020 Ford Transit

VIN:

#1FDAX2C82LKA89

2189 YES 1 19.625

FT

10 2020 Ford Transit

VIN:

#1FDAX2C82LKA89

2213 YES 1 19.625

11 2020 Ford Transit

VIN:

#1FBAX2C86NKA25

2340 No has decals 1 19.625

Li ne

Ite m

Description Vehicl e

Numb er

Wrapp ed Quanti ty Unit of

Measu re

Un it

Co st

Tot al

12 2020 Ford Transit

VIN:

#1FBAX2C89NKA26

2341 No has decals 1 19.625

TOTAL