Vehicle Specifications-SUV-Type-19UK5626Q0028.pdf

American Embassy London General Services Office

33 Nine Elms Lane London SW11 7US

Email: Procurement_box7@state.gov

April 27, 2026

Subject: RFQ -19UK5626Q0028 Vehicle Purchase– SUV Type Quotation Due Date: 1700 BST on May 18, 2026

The U.S. Embassy London requires the supply, delivery, and registration of a new SUV‑type vehicle in accordance with the specifications and terms and conditions set out in this document.

The U.S. Government intends to award a contract/purchase order under this solicitation to the lowest‑priced, technically acceptable (LPTA) responsible offeror/quoter, in accordance with FAR 52.212‑1. The Government intends to make an award on the basis of initial quotations, without conducting discussions, but reserves the right to hold discussions with companies within the competitive range if necessary.

Vendors are advised that offers will be evaluated solely on those specifications stipulated as mandatory requirements below. Additional features or options beyond the requirements specified may be accepted by the Government, but will not be factored into the technical evaluation or considered in the ranking of vendors’ prices. Pricing information for any additional options will be disregarded.

Diplomatic Registration is not required. However, if you can provide this service, please indicate the additional cost as a stand-alone optional line item. If included, the cost of diplomatic registration will be considered separately and will not be included in the LPTA evaluation criteria.

All offers shall be Firm Fixed Price. The price quoted by the vendor shall include all labor, materials, overhead, profit, and transportation necessary to deliver the vehicle to the U.S.

Embassy London, located at 33 Nine Elms Lane, London SW11 7US. Payment will only be made for amounts itemized in the vendor’s quotation. No additional cost which was not itemized and stipulated in the submitted quotation will be considered for payment under any circumstances. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the quotation or the invoice.

The Embassy will allow vendors the opportunity to offer a new in-country/forecourt vehicle which is 'acceptably similar' and can be delivered more quickly than a factory-build.

Vendors may offer one acceptably similar forecourt vehicle either in addition to, or instead of, a main offer. If quoting for an acceptably similar forecourt vehicle, please ensure that this is clearly stated in your response to this RFQ and that if providing this quote in addition mailto:Procurement_box7@state.gov to one for a factory build, costs/details are provided on two separate SF-18 forms.

Determination of whether or not any offer for an in-country/forecourt vehicle is 'acceptably similar' shall be a matter of judgement solely by the Embassy's evaluation team, whose decision shall be final.

Vendors’ timescales for delivery shall be considered in the course of the technical evaluation and the Government reserves the right to place its order for the vehicle with any vendor whose offered vehicle meets the minimum mandatory specifications and who can ensure delivery in the shortest timeframe, preferably within six (6) months of receiving the order. Should the awarded vendor not deliver the ordered vehicle within the specified timescale, the Embassy reserves the right to unilaterally withdraw its order and source the required vehicle from another vendor.

An invoice shall be issued after the selected vendor completes delivery of vehicle and provides required documents. Full payment will be made against the invoice within 30 days upon receipt of complete documents.

1. Past performance reference check:

If you have supplied a government-owned diplomatic vehicle to the U.S. Embassy, London or another U.S. diplomatic mission before, please provide the relevant PO reference number(s) and details of your point(s) of contact (if you have supplied more than one such vehicle, please use the most recent two as examples). This information will be used to provide a reference for your company’s past performance whilst serving the Embassy.

In addition, reference information for past sales to other government or non-governmental agencies or institutions, etc. should also be provided. Any adverse past performance may be judged to constitute technical unacceptability by the Embassy’s technical evaluation panel. The assessment of past performance shall be at the sole discretion of the Embassy’s technical evaluation panel, as will any determinations pursuant thereto regarding a vendor’s technical acceptability.

2. The following are applicable to non-UK vendors:

• Due to limitations on the authorized remit of this procurement, the Embassy shall not arrange customs clearance for the vehicle purchased from the successful vendor or to independently pay any associated customs duties. As stipulated in the issued SF-18 document, this RFQ is for ‘the supply and delivery of a new Government-owned vehicle to U.S. Embassy London.’ Consequently, any services, clearances or shipping charges and arrangements which are required to deliver the vehicle to the end user must be costed and guaranteed as part of a vendor’s quotation. Any quotation that declines to offer (and cost as appropriate) any such services cannot be judged technically acceptable. Aside from a final delivery charge within the UK, the Embassy is not liable in this procurement for any taxes or duties or fees pertaining to shipping, customs or clearance of the vehicle.

• As the vehicle required is for use within the United Kingdom, the vehicle must meet UK requirements for registration and UK environmental and safety regulations. If the vehicle is being imported, proof of approval to register the vehicle shall be provided by the vendor at no additional cost to the Embassy.

3. Specification of requirements:

All vehicles provided must be new. Second-hand vehicles are not acceptable.

The Embassy may choose to accept an in-country/forecourt vehicle already manufactured, provided it meets as a minimum the items listed as mandatory (as indicated by the asterisks* below).

Specification

3.1 4-door Mid-Size SUV with rear hatch*

3.2 Seating for 5 people*

3.3 Right-Hand Drive*

3.4 USB or powerports*

3.5 Automatic transmission*

3.6 Smart phone connectivity/integration*

3.7 Petrol or diesel*

3.8 Luggage capacity (in liters): 600+

3.9 20 mpg minimum fuel consumption rate*

3.10 Minimum 200 hp engine*

3.11 Alloy wheels

3.12 Multifunction seats for driver and front passenger*

3.13 Performance braking system*

3.14 Dark Color Leather or Synthetic Leather*

3.15 Minimum rear legroom: 32 inches

3.16 Minimum control display size: 12 inches

3.17 Bluetooth connectivity*

3.18 Reversing Camera*

3.19 Accident active protection*

3.20 Tire pressure sensors*

3.21 Four-wheel drive*

3.22 6-cylinder engine*

3.23 Head-up display, optional

3.24 Color must be black, dark navy blue or dark gray solid metallic paint. Other colors will be deemed technically unacceptable. *

3.25 All customs, duties and delivery fees must be included in the cost *

3.26 Vehicle makes no use of covered telecommunications as described in FAR

52.204-24

The following brands and models are examples which meet the minimum specification requirements:

- BMW X5 xDrive30d

Vendors may submit quotations for equivalent items, provided those items meet all of the salient physical, functional, and performance characteristics specified by this solicitation and as described in FAR 52.211-6.

Only companies or individuals specializing in this field should apply.

Interested parties should download the RFQ package attached to this advert and provide their quotation to Procurement_Box7@state.gov, referencing I.D. # 19UK5626Q0028 in the Subject Line before 1700 BST on May 18, 2026