Vehicle Specification-Statement of Work-19UK5626Q0022.pdf

UNCLASSIFIED

American Embassy London General Services Office

33 Nine Elms Lane London SW11 7US

Email: Procurement_box7@state.gov

March 18, 2026

Subject: RFQ 19UK5626Q0022 Vehicle Purchase– SUV Type Quotation Due Date: 1700 BST on April 13, 2026

The U.S. Embassy London requires the supply, delivery, and registration of a new SUV‑type vehicle in accordance with the specifications and terms and conditions set out in this document.

The U.S. Government intends to award a contract/purchase order under this solicitation to the lowest‑priced, technically acceptable (LPTA) responsible offeror/quoter, in accordance with FAR 52.212‑1. The Government intends to make an award on the basis of initial quotations, without conducting discussions, but reserves the right to hold discussions with companies within the competitive range if necessary.

Vendors are advised that offers will be evaluated solely on those specifications stipulated as mandatory requirements below. Additional features or options beyond the requirements specified may be accepted by the Government, but will not be factored into the technical evaluation or considered in the ranking of vendors’ prices. Pricing information for any additional options will be disregarded.

Vendors must be familiar with the procedures for registering a vehicle in the UK for use by Visiting Forces and must be able to provide support with this process as required.

All offers shall be Firm Fixed Price. The price quoted by the vendor shall include all labor, materials, overhead, profit, and transportation necessary to deliver the vehicle to a location within the United Kingdom, the exact address will be provided upon award of the contract. Payment will only be made for amounts itemized in the vendor’s quotation. No additional cost which was not itemized and stipulated in the submitted quotation will be considered for payment under any circumstances. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the quotation or the invoice.

The Embassy will allow vendors the opportunity to offer a new in‑country/forecourt vehicle which is “acceptably similar” and can be delivered more quickly than a factory build. Vendors may offer one acceptably similar forecourt vehicle either in addition to, or instead of, a main offer. If quoting for an acceptably similar forecourt vehicle, please ensure that this is clearly stated in your response to this RFQ and that, if providing this quote in addition to one for a factory build, costs/details are provided on two separate SF‑18 forms. Determination of whether or not any offer for an in‑country/forecourt vehicle is “acceptably similar” shall be a matter of judgement solely for the Embassy’s evaluation team, whose decision shall be final.

Vendors’ timescales for delivery shall be considered in the course of the technical evaluation, and the Government reserves the right to place its order for the vehicle with any vendor whose offered vehicle meets the minimum mandatory specifications and who can ensure delivery in the shortest timeframe, preferably within six (6) months of receiving the order. Should the awarded vendor not deliver the ordered vehicle within the specified timescale, the Embassy reserves the right to unilaterally withdraw its order and source the required vehicle from another vendor.

An invoice shall be issued after the selected vendor completes delivery of the vehicle and provides the required documents. Full payment will be made against the invoice within 30 days upon receipt of complete documents.

mailto:Procurement_box7@state.gov

1. Past performance reference check

If you have previously supplied a government‑owned diplomatic or military vehicle for Visiting Forces to the U.S.

Embassy London or to another U.S. diplomatic mission, please provide the relevant purchase order reference number(s) and the details of your point(s) of contact. If you have supplied more than one such vehicle, please cite the two most recent examples. This information will be used to assess your company’s past performance in providing services to the Embassy.

In addition, reference information for past sales to other government or non‑governmental agencies or institutions, etc., should also be provided. Any adverse past performance may be judged to constitute technical unacceptability by the Embassy’s technical evaluation panel. The assessment of past performance shall be at the sole discretion of the Embassy’s technical evaluation panel, as will any determinations pursuant thereto regarding a vendor’s technical acceptability.

2. The following are applicable to non‑UK vendors

• Due to limitations on the authorized remit of this procurement, the Embassy shall not arrange customs clearance for the vehicle purchased from the successful vendor or pay any associated customs duties. As stipulated in the issued SF‑18 document, this RFQ is for “the supply, registration and delivery of a new Government‑owned vehicle.

Consequently, any services, clearances or shipping charges and arrangements which are required to deliver the vehicle to the end user must be costed and guaranteed as part of a vendor’s quotation. Any quotation that declines to offer (and cost as appropriate) any such services cannot be judged technically acceptable. The Embassy is not liable in this procurement for any taxes or duties or fees pertaining to shipping, customs or clearance of the vehicle.

• As the vehicle required is for use within the United Kingdom, the vehicle must meet UK requirements for registration and UK environmental and safety regulations. If the vehicle is being imported, proof of approval to register the vehicle shall be provided by the vendor at no additional cost to the Embassy.

3. Specification of requirements

All vehicles provided must be new. Second‑hand vehicles are not acceptable.

The Embassy may choose to accept an in‑country/forecourt vehicle already manufactured, provided it meets as a minimum the items listed as mandatory (as indicated by the asterisks * below).

Specification

1.1 Mid-size 4-door SUV with rear hatch. *

1.2 Seating capacity for 5 occupants. *

1.3 Right-hand drive*

1.4 USB ports and/or 12 V power outlets *

1.5 Automatic transmission*

1.6 Smartphone integration (i-e Apple CarPlay, Android Auto or similar). *

1.7 Petrol (gasoline) engine*

1.8 Luggage capacity of at least 500 liters (VDA) with the rear seats in place

1.9 Minimum combined fuel consumption of 20 mpg (UK) or better under WLTP or equivalent test cycle.*

1.10 Minimum engine output of 200 hp (or equivalent kW)*

1.11 Alloy wheels

1.12 Height‑ and reach‑adjustable multifunction seat for driver and front passenger. *

1.13 Manufacturer‑specification braking system suitable for the vehicle’s performance and weight, including ABS and ESC (or equivalent). *

1.14 Dark‑colored interior trim with leather or premium upholstery.*

1.15 Minimum rear legroom of 32 inches (measured from front seatback to rear seat cushion).

1.16 Central infotainment/control display of at least 12 inches (diagonal).

1.17 Bluetooth connectivity*

1.18 Reversing camera; 360-degree surround-view camera preferred. *

1.19 Manufacturer’s active safety and collision‑avoidance systems (e.g. autonomous emergency braking, lane‑keeping assistance or equivalent). *

1.20 Tire pressure monitoring system*

1.21 All-wheel drive or four-wheel drive. *

1.22 4-cylinder engine*

1.23 Exterior color must be black or grey in a solid or metallic finish. Other colors will be deemed technically unacceptable. *

1.24 All customs duties, taxes, and delivery charges to the final delivery point in the UK shall be included in the quoted price. *

1.25 The vehicle must not incorporate any covered telecommunications equipment or services as defined in FAR 52.204-24. *

The following brands and models are examples which meet the minimum specification requirements:

• Ford Kuga Select ST-Line X Black Package (w/ 2.5l Duratec FHEV 183PS CVT Auto

4WD)

• Volkswagen Tayron R-Line 2.0 TSI 4MOTION 204 PS 7-Speed DSG 5 Door

• Audi Q3 S Line 204PS TFSI quattro S Tronic

Vendors may submit quotations for equivalent items, provided those items meet all of the salient physical, functional, and performance characteristics specified by this solicitation and as described in FAR 52.211‑6.

Interested parties should download the RFQ package attached to this advert and provide their quotation to Procurement_Box7@state.gov, referencing I.D. # 19UK5626Q0022 in the Subject Line before 1700 BST on April 13, 2026

Posted on March 18, 2026, for 15 days.