Vehicle Purchase Specific Terms and Conditions.pdf

Vehicle Purchase Specific Terms and Conditions

LICENSED DEALER

Bidders must be licensed with the Motor Vehicle Dealer Board of the state of the selling location at the time of bid submission. Proof of licensure may be requested before award is made.

VEHICLES

a) All vehicles bid shall be NEW and the same as the manufacturer’s current production model. New vehicles defined as having not been previously titled. No used vehicles shall be accepted.

b) Vehicle shall meet all applicable Federal, Commonwealth of Virginia, and OSHA safety requirements.

c) Inspection as required by Title 46.1, Chapter 4, Article 10 of the Code of Virginia shall be performed by dealer prior to delivery.

d) Service preparation shall be performed by the dealer, according to manufacturer’s specifications. If vehicles are delivered without proper dealer preparation, it shall be the dealer’s responsibility to pick up within 24 hour’s notice, service, and re-deliver within 72 hours of notice.

e) Dealer logos of any type shall not be allowed on vehicles purchased.

f) Any previous or current safety issues concerning recalls by the manufacturer must be addressed prior to delivery and acceptance of vehicles.

EQUIVALENTS

Unless otherwise stated, the name of a certain brand, make or manufacturer shall not restrict bidders to the specific brand, make or manufacturer named and shall be deemed to convey the general style, type, character, and quality of the article desired. Any article that the County in its sole discretion determines to be the equal of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended, shall be accepted.

ACCEPTANCE

It is the Customer’s responsibility to thoroughly inspect each vehicle/motorcycle prior to acceptance. Copies of the Quick Quote specifications and purchase order for the vehicle will be delivered with the vehicle. Customers are to inspect the vehicle and compare Quick Quote specifications, purchase order and manufacturer’s window sticker or manufacturer’s invoice to ensure the vehicle/motorcycle meets or exceeds the requirements of the technical Quick Quote specifications and purchase order. Purchasers are to inspect the vehicle for physical damage upon delivery.

Delivery of a vehicle to the Customer does not constitute acceptance for the purpose of payment.

Final acceptance and authorization of payment shall be given only after a thorough inspection indicates that the vehicle meets specifications and the requirements listed below.

Should the delivered vehicle differ in any respect from the specifications, payment may be withheld by the Customer until such time as the Vendor completes the necessary corrective action. Vehicles shall be delivered with each of the following documents completed/included:

a) two (2) original copies of billing invoice/buyers order

b) copy of “Customer’s purchase order”

c) copy of the applicable “vehicle specification”

d) copy of “manufacturer’s invoice” or “window sticker.” Copy of manufacturer’s invoice if vehicle model is not delivered with a window sticker. Prices may be deleted from manufacturer’s invoice.

e) owner’s manual

f) Manufacturer’s Certificate of Origin (CO)

g) Virginia State Inspection Sticker

Deliveries that do not include the above forms and publications will be considered as incomplete and will be refused.

DEALER INSTALLED EQUIPMENT

All Dealer installed accessories (roll bar, trailer hitch, etc.) shall be installed according to the manufacturer’s specifications. All Dealer installed accessories must be manufactured by a manufacturer recognized by the industry of the accessory provided unless the accessory is not available from a recognized manufacturer. The dealer is required to disclose the “make/model” of the product being offered and the location, design, and model must be approved by the Customer prior to installation. The dealer must also disclose the warranty of any item that is less than or exceeds vehicle factory warranty coverage.