Vehicle_Maintenance_Pricing_List.xlsx
XLSX spreadsheet 21 KB Posted
- Solicitation number
- 19EC-75-26-Q-0001
- Issued by
-
Department of State US Embassy Quito
About this file
This is a Vehicle Maintenance Pricing List that establishes service rates and scope for a Blanket Purchase Agreement (BPA) supporting the U.S. Embassy in Quito's fleet maintenance operations. The pricing template covers preventive maintenance, corrective maintenance, and spare parts for mixed fleets including Chevrolet, Dodge, Ford, Nissan, Renault, and other government-owned vehicles across light-, medium-, and heavy-duty classifications.
The preventive maintenance schedule encompasses 16 service intervals ranging from 5,000 km to 100,000 km, with pricing structured as unit prices per vehicle service. Services escalate in complexity from minor 5,000 km services (oil/filter changes, inspections) through standard intervals to major services at 40,000 km, 50,000 km, 60,000 km, 80,000 km, 90,000 km, and 100,000 km that include comprehensive diagnostics, fluid replacements, timing belt inspections, and complete safety evaluations. All preventive maintenance line items currently show $0 pricing and include 15% VAT calculations. The corrective maintenance section establishes hourly labor rates for eight repair categories (engine, transmission, brake, electrical, suspension, air conditioning, cooling, and exhaust systems), charged per labor hour with diagnostic fees applicable. The spare parts section addresses five categories (Engine/Filters, Brakes, Suspension, Cooling, Electrical) requiring OEM or equivalent-quality new parts only, with typical discount percentages to be specified. All work is performed at the contractor's licensed facility following approval by the Embassy's Procurement Section.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFQ BPA-Vehicle Maintenace.docx | DOCX document | |
| RFQ BPA-Vehicle Maintenace.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Preventive Maintenance
| PROPOSED PRICE FOR SERVICES | |||||||||
| PREVENTIVE MAINTENANCE | |||||||||
| Reference | Service ID | Mileage Interval (km) | Service Type | Description | Included Tasks | Vehicle Class | Unit of Measure | Unit Price (USD) | Unit Price including 15% VAT |
| SOW 4.1 | PM-5000 | 5,000 | Minor | 5,000 km preventive maintenance | Engine oil and oil filter replacement; Air filter inspection/replacement (if required); Brake visual inspection; Tire pressure check; Belts and hoses inspection; Battery inspection; All fluid level check/top-off; Underbody inspection; Diagnostic scan (if applicable) | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.2 | PM-10000 | 10,000 | Standard | 10,000 km preventive maintenance | Includes all 5,000 km service tasks; Tire rotation; Wheel nut torque check; Cabin filter inspection; Steering, suspension, and exhaust inspection | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.3 | PM-15000 | 15,000 | Standard | 15,000 km preventive maintenance | Includes all 10,000 km service tasks; Engine air filter replacement (if needed); Throttle body cleaning (if applicable); Fuel system inspection; Lubrication of moving parts; Basic alignment check | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.4 | PM-20000 | 20,000 | Standard | 20,000 km preventive maintenance | Includes prior services; Oil and filter change; Brake fluid condition check; Coolant test; Transmission fluid level check; Tire balance check | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.5 | PM-25000 | 25,000 | Standard | 25,000 km preventive maintenance | Includes prior services; Detailed brake cleaning and inspection; Suspension torque check; Steering system inspection; Fuel leak inspection; Wheel alignment check | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.6 | PM-30000 | 30,000 | Standard | 30,000 km preventive maintenance | Includes prior services; Fuel filter replacement (if applicable); Spark plug check/replacement (gasoline engines); Transmission inspection; Differential fluid inspection (if applicable) | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.7 | PM-35000 | 35,000 | Standard | 35,000 km preventive maintenance | Includes prior services; Engine and cabin filter replacement; Cooling system pressure test; Battery load test; Emissions system inspection | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.8 | PM-40000 | 40,000 | Major | 40,000 km preventive maintenance (Major) | Includes prior services; Brake fluid replacement; Cooling system flush (as required); Drive belt inspection/replacement | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.9 | PM-45000 | 45,000 | Major | 45,000 km preventive maintenance | Includes prior services; Transmission fluid replacement (if required); Power steering fluid service; Differential fluid service (if applicable); Full undercarriage inspection | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.10 | PM-50000 | 50,000 | Major | 50,000 km preventive maintenance (Major) | Includes prior services; Full diagnostics scan; Road test; Complete safety inspection; Service report | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.11 | PM-55000 | 55,000 | Standard | 55,000 km preventive maintenance | Engine oil and filter change; Brake inspection; Tire rotation; Suspension and steering inspection; Fluid level checks | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.12 | PM-60000 | 60,000 | Major | 60,000 km preventive maintenance (Major) | Includes all 55,000 km services; Transmission fluid replacement (per manufacturer); Differential fluid replacement (if applicable); Brake fluid replacement (if applicable); Fuel system cleaning | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.13 | PM-65000 | 65,000 | Standard | 65,000 km preventive maintenance | Oil and filter change; Air and cabin filter inspection; Belt and hose inspection; Electrical system inspection | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.14 | PM-70000 | 70,000 | Standard | 70,000 km preventive maintenance | Tire rotation and balancing; Brake inspection/service; Steering and suspension inspection; Alignment check | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.15 | PM-75000 | 75,000 | Standard | 75,000 km preventive maintenance | Oil and filter change; Fuel filter replacement (if applicable); Comprehensive cooling system inspection; Exhaust system inspection | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.16 | PM-80000 | 80,000 | Major | 80,000 km preventive maintenance (Major) | Includes all 75,000 km services; Spark plug replacement (if applicable); Timing belt/chain inspection (replace if required); Throttle body/fuel injector cleaning; Full diagnostic scan | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.17 | PM-85000 | 85,000 | Standard | 85,000 km preventive maintenance | Oil and filter change; Brake system cleaning; Suspension and chassis inspection; Battery load test | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.18 | PM-90000 | 90,000 | Major | 90,000 km preventive maintenance (Major) | Transmission system inspection; Drive belt replacement (if required); Cooling system flush (if required); Power steering system service | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.19 | PM-95000 | 95,000 | Standard | 95,000 km preventive maintenance | Oil and filter change; Tire rotation; Brake and exhaust inspection; Steering and suspension check | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| SOW 4.20 | PM-100000 | 100,000 | Major | 100,000 km preventive maintenance (Major) | Comprehensive mechanical inspection; Timing belt replacement (if required by manufacturer); Transmission fluid replacement; Differential fluid replacement (if applicable); Full diagnostic system scan; Complete safety evaluation and final report | Light/Medium/Heavy | Per vehicle service | $ - 0 | |
| CORRECTIVE MAINTENANCE | |||||||||
| Reference | Service ID | Category | Description | Labor Rate Basis | Vehicle Class | Unit of Measure | Labor Rate (USD) | Diagnostic Fee (USD) | |
| Per SOW section 5 | CM-ENG | Engine | Engine repairs (general) | Hourly labor for engine diagnostics and corrective repairs | Light/Medium/Heavy | Per labor hour | |||
| Per SOW section 5 | CM-TRN | Transmission | Transmission repairs (automatic/manual) | Hourly labor for transmission diagnostics and repair | Light/Medium/Heavy | Per labor hour | |||
| Per SOW section 5 | CM-BRK | Brake | Brake system repairs (pads, rotors, lines, hydraulics) | Hourly labor plus parts | Light/Medium/Heavy | Per labor hour | |||
| Per SOW section 5 | CM-ELC | Electrical | Electrical system diagnostics/repair | Hourly labor plus parts | Light/Medium/Heavy | Per labor hour | |||
| Per SOW section 5 | CM-SUS | Suspension | Suspension and steering repairs | Hourly labor plus parts | Light/Medium/Heavy | Per labor hour | |||
| Per SOW section 5 | CM-AC | Air Conditioning | Air conditioning system repair | Hourly labor plus parts | Light/Medium/Heavy | Per labor hour | |||
| Per SOW section 5 | CM-COOL | Cooling | Cooling system repairs | Hourly labor plus parts | Light/Medium/Heavy | Per labor hour | |||
| Per SOW section 5 | CM-EXH | Exhaust | Exhaust system repair | Hourly labor plus parts | Light/Medium/Heavy | Per labor hour | |||
| SPARE PARTS | |||||||||
| Reference | Part Category | Description | Quality Requirement | Unit of Measure | Typical Discount | ||||
| Per SOW section 6 | Engine/Filters | Filters, spark plugs, engine components | OEM or equivalent-quality parts, new only | Per part | % | ||||
| Per SOW section 6 | Brakes | Pads, rotors, drums, lines | OEM or equivalent-quality parts, new only | Per part | % | ||||
| Per SOW section 6 | Suspension | Shocks, struts, arms, bushings | OEM or equivalent-quality parts, new only | Per part | % | ||||
| Per SOW section 6 | Cooling | Radiators, pumps, hoses, thermostats | OEM or equivalent-quality parts, new only | Per part | % | ||||
| Per SOW section 6 | Electrical | Batteries, alternators, starters, wiring | OEM or equivalent-quality parts, new only | Per part | % |
File details come from the government source that posted it. Updated .