Vehicle fluids Bid Packet 2027.pdf
PDF 422 KB Posted
- Attached to
- 2027 Annual Vehicle Fluids
- Solicitation number
- PE-77891-NONST-2027-000000101
- Issued by
- Columbia County, Georgia
About this file
This is a sealed bid invitation issued by Colquitt County, Georgia for the procurement of assorted vehicle fluids. Colquitt County is soliciting bids for a comprehensive range of lubricants, coolants, transmission fluids, gear oils, grease, and diesel exhaust fluid (DEF) available in multiple container sizes including 55-gallon drums, gallons, quarts, and 5-gallon pails. The bid packet specifies detailed product requirements with API, ASTM, and manufacturer-specific certifications, including oils ranging from 10w to 50w grades, multiple coolant formulations (red, universal, and orange), various transmission fluid types (ATF+4, MERCON V, DEXRON VI, and Allison 668), grease EP NLGI No. 2 with 3% moly, and DEF at 32.5% urea concentration. Sealed bids must be received by the Colquitt County Purchasing office at 101 East Central Avenue, Suite 206, Moultrie, Georgia 31768 no later than Wednesday, October 14, 2026 at 11:00 a.m., at which time bids will be opened and read aloud. The contract period runs for one year from January 1, 2027 through December 31, 2027.
All fluids must meet or exceed manufacturer recommendations for warranty purposes. Bidders are required to submit pricing on the county-provided bid forms for each fluid type and container size. Bids may not be withdrawn for thirty days following the bid opening deadline. Colquitt County Board of Commissioners reserves the right to accept or reject any and all bids and waive any formalities. For questions regarding specifications and requirements, bidders should contact Lena Mercer, County Purchasing Agent, at 229-616-7087 or lena.mercer@colquittcountyga.gov, or Mac Lawson, Maintenance Superintendent, at 229-616-7469 or mac.lawson@colquittcountyga.gov. The bid packet is available for download at www.colquittcountyga.gov/departments/purchasing under the Bid and RFP List.
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Text version
September 14, 2026
Invitation to Bid
RE: ASSORTED WEIGHT OILS, ANTIFREEZE, GREASE, TRANSMISSION FLUID AND DEF IN DRUMS, QUARTS, GALLONS AND PAILS
COLQUITT COUNTY is accepting sealed bids on VEHICLE FLUIDS IN 55 GALLON DRUMS, GALLONS, QUARTS, AND 5 GALLON PAILS as per attached specifications.
This bid will be for one year beginning January 1, 2027 and ending December 31, 2027.
The bid packet is available at the Purchasing office at the Colquitt County Annex, 101 East Central Ave, room 206 or can be accessed on the Colquitt County web site at www.colquittcountyga.gov/departments/purchasing and refer to the Bid and RFP List to download this packet.
Sealed bids will be accepted in the office of the County Purchasing Agent at 101 East Central Ave., Suite 206, Moultrie, GA 31768 or PO Box 517, Moultrie, GA 31776 until Wednesday, October 14, 2026 at 11:00 am. At which time they will be opened and read aloud. Bids must be in a sealed envelope plainly marked in the lower left corner “SEALED BID – VEHICLE FLUIDS”. Bids must be on the attached bid forms or copies of same. It is the bidder’s responsibility to have all bids turned in by the called time. No bids will be accepted after the called time. No beds may be withdrawn for a period of thirty (30) days after the called time. The Colquitt County Board of Commissioners reserves the right to accept or reject any and all bids and to waive any and all formalities.
Any and all question are to be directed to:
Lena Mercer the County Purchasing Agent, 229-616-7087 or lena.mercer@colquittcountyga.gov Mac Lawson, Maintenance Superintendent, 229-616-7469 or mac.lawson@colquittcountyga.gov.
Thank you for your interest in doing business with Colquitt County.
Sincerely
Lena Mercer Purchasing Agent
CHARLES H. CANNON, IV
County Attorney Post Office Box 190 Moultrie, Georgia 31776-0190 229-985-1213
District 2 Commissioner
District 1 Commissioner
District 4 Commissioner
District 5 Commissioner
District 6 Commissioner
Chairman
COLQUITT COUNTY BOARD OF COMMISSIONERS
101 East Central Avenue
DENVER F. BRASWELL
BARBARA JELKS
CHRIS HUNNICUTT
District 3 Commissioner
MIKE BOYD
PAUL NAGY
JOHNNY HARDIN
MELISSA E. LAWSON
LESTER CASTELLOW
County Administrator 229-616-7404
County Clerk 229-616-7409
Post Office Box 517 Moultrie, Georgia 31776-0517
Phone 229-616-7400
Facsimile 229-616-7018 www.colquittcountyga.gov
MARC DEMOTT
NOTE: ALL FLUIDS MUST MEET OR EXCEED MANUFACTURERS RECOMMENDATIONS FOR
WARRANTY PURPOSES
OILS
2027 VEHICLE FLUID SPECIFICATIONS
SPECIFICATIONS MEETS EXCEEDS
15w40 API CK-4 Brand ________________ ______ ________
50w TDTO-4 Brand ________________ ______ ________ Meets Caterpillar Requirements of TO-4
30w TDTO-4 Brand ________________ ______ ________ Meets Caterpillar Requirements of TO-4
10w TO-4 Brand ________________ ______ ________ Meets Caterpillar Requirements of TO-4
ISO68 ASTM D943 > 5000hr Brand ________________ ______ ________ Equivalent to Chevron Rando HD 68 or Mobil DTE 26 Approvals, Claims, and Specifications
ISO46 ASTM D943 >5000hrs Brand ________________ ______ ________ Equivalent to Chevron Rando HD 46 or Mobil DTE 25 Approvals, Claims, and Specifications
ISO32 ASTM D943 >5000hrs Brand ________________ ______ ________ Equivalent to Chevron Rando HD 32 or Mobil DTE 24 Approvals, Claims, and Specifications
THF J20C, KUB UDT Brand ________________ ______ ________ Equivalent to Chevron 1000THF or Mobil 424 Approvals, Claims, and Specifications
ZINC FREE AW46 HYD FLUID Brand ________________ ______ ________ At Minimum Inherently Biodegradable Equivalent to Chevron Clarity Hyd Oil AW46 or Clarion Green Oil AW46 Approvals, Claims, and Specifications
COOLANT
2027 VEHICLE FLUID SPECIFICATIONS
SPECIFICATIONS MEETS EXCEEDS
RED COOLANT ASTMD3306, D6210, TMCRP329, CAT EC-1, NAVISTAR B1 TYPE 3, MACK
(50/50) Brand ________________ _______ _________
UNIVERSAL COOLANT ASTM3306, D2809, D4340
(CONCENTRATED) Brand ________________ _______ _________
ORANGE COOLANT ASTMD3306, ESEM97B44D, GM6277M
(CONCENTRATED) Brand ________________ _______ _________
2027 VEHICLE FLUID SPECIFICATIONS
TRANS FLUID SPECIFICATIONS MEETS EXCEEDS
Trans Fluid ATF+4 Brand ________________ _______ _________
MERCON V Brand ________________ _______ _________ DEXRON VI Brand ________________ _______ _________ ALLISON 668 Brand ________________ _______ _________ Must be Licensed Allison 668 Product
GEAR OIL SPECIFICATIONS MEETS EXCEEDS
80w90 GL-5 Brand ________________ _______ _________
GREASE SPECIFICATIONS MEETS EXCEEDS
Grease EP NLGI NO.2 WITH 3% MOLY
Brand ________________ _______ _________
DEF* SPECIFICATIONS MEETS EXCEEDS
DEF 32.5 % UREA Brand ________________ _______ _________
COLQUITT COUNTY BID SUMMARY-VEHICLE FLUIDS PRICING
Quarts Gallons 5 Gal. Pails Drum
15w40
50w (TDTO-4)
30w (TDTO-4)
10w (TO-4)
ISO68
ISO46
ISO32
ZINC FREE AW46 HYDR FLUID
TRACTOR HYDRAULIC OIL
ATF+4
DEXRON VI
MERCON V
ALLISON 668
RED COOLANT (50/50)
UNIVERSAL COOLANT (CONCENTRATED)
ORANGE COOLANT (CONCENTRATED)
GEAR OIL
COLQUITT COUNTY BID SUMMARY-VEHICLE FLUIDS PRICING 2027
GREASE 120 LB KEG _________ 14 OZ TUBES _________
DEF BULK PER GALLON ______
BRAKE CLEAN PER CASE OF 12_________
VENDOR INFORMATION
AUTHORIZED PERSON (PRINT OR TYPE)
SIGNATURE / TITLE
COMPANY NAME
MAILING ADDRESS
CONTACT PERSON
DATE AND TELEPHONE NUMBER /EMAIL
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