Vehicle Bid Instructions.rtf

2009 BID INSTRUCTIONS

IT IS UNDERSTOOD THAT ALL SPECIFICATIONS ARE MINIMUMS. APPROVED EQUALS MAY BE CONSIDERED. THE STATE OF MAINE RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS THAT DO NOT MEET SPECIFICATIONS AND AWARD HOWEVER IS IN THE STATES BEST INTEREST.

THE STATE ALSO RESERVES THE RIGHT TO CONSIDER ALTERNATES AND DETERMINE EQUIVALENCY.

GENERAL VEHICLE SPECIFICATIONS MUST BE COMPLETED AND SIGNED BY ATHORIZED PERSON SUBMITTING BID AND ATTACHED TO YOUR ELECTRONIC RESPONSE.

THE STATE RESERVES THE RIGHT TO ORDER MORE OR LESS (DEPENDING ON FUNDING) AND RE-ORDER AS NEEDED UNTIL THE END OF THE MODEL YEAR CUT OFF DATE AS SHOWN ON YOUR BID RESPONSE. PROJECTED DELIVERY DATES MAY EFFECT THE AWARD ON THIS BID

LEAD FREE WHEEL WEIGHTS: TO HELP REDUCE THE NEGATIVE IMPACT ON HUMAN HEALTH AND THE NATURAL ENVIRONMENT WE REQUIRE THAT ALL VEHICLES PURCHASED ON THIS ORDER BE DELIVERED WITH LEAD FREE WHEEL WEIGHTS..

I. State Purchasing of Safer Alternatives

The State of Maine shall continue its commitment to environmentally preferable procurement so as to purchase products and contract for services that have a reduced negative impact on human health and the natural environment in comparison to other products and services that serve similar purposes. To that end, the State shall carry on its efforts to seek ways to increase the acquisition of such products and services to the extent feasible, balancing price, performance, availability, and safety.

In carrying out this commitment, the Department of Administrative and Financial Services (DAFS), the Division of Purchases, and the Department of Transportation (DOT) in cooperation with other executive branch agencies, shall avoid products and services that contain, use or release chemicals that are PBTs or carcinogens whenever safer alternatives are available, effective and affordable.

Prefer liquid balancer KTB tire treatment or approved equivalent.

DELIVERY: THE STATE OF MAINE IS EXPECTING DELIVERY OF VEHICLES WITH MINIMUM MILEAGE AND MAY BE A FACTOR IN THE AWARD.

TERRY L DEMERCHANT, PROCUREMENT AND CONTRACTING MANAGER IS THE SOLE POINT OF CONTACT FOR THIS BID. QUESTIONS OR CORRESPONDENCE SHOULD BE IN WRITING TO FAX: 207-624-5086 OR E-MAIL TERRY.L.DEMERCHANT@MAINE.GOV" TERRY.L.DEMERCHANT@MAINE.GOV

GENERAL

VEHICLE SPECIFICATIONS

Please read Bid Specifications carefully making sure to complete all requested information.

ALL VEHICLES MUST BE NEW 2009 or 2010 MODEL YEAR.

A definition of Classes is being included with this bid.

Please complete all check lists, MUST LIST ALL FACTORY OPTION NUMBERS for all items that are not standard equipment on base model bidding. A check mark will have the same meaning as standard equipment. Make note of all exceptions. Complete all parts as indicated giving unit price and making appropriate extensions. No factory installed equipment to be removed from vehicles.

All items that are dealer installed must be stated.

The following abbreviations may be used:

Standard colors will be selected after bid is awarded, unless otherwise noted.

Life cycle costing and emission rating will effect awarding of all bids. Evaluations on fuel economy will be based on published U.S. Dept. of Energy Fuel Economy Guide. Passenger vehicles-highway rating; Pick-ups, Sport Utility vehicles and Vans-city rating. Figures will be calculated over 100,000 miles. The State may accept a larger engine than specified as long as EPA gas ratings shows a cost savings over the life of the vehicle. Manufactures must provide the lowest emission rated vehicle available to the State of Maine.

Must be California certified (if applicable to vehicles being bid)

MERCURY CONTENT: Because of hazards posed to the environment, the State of Maine continues its efforts to phase out the purchase of all products manufactured with any components containing mercury. The State of Maine intends to purchase vehicles free of mercury such as, headlamps, convenience lighting switches and any other component. Best value consideration to be applied.

Wherever full size spare is requested tire and rim must match the standard tires provided with the vehicle. Style wheels with OEM spare tire will be accepted.

The State may accept vehicles without engine oil coolers if manufacturer does not offer this option.

Radio interference suppression measures and devices shall be incorporated into all vehicles so that interference generated does not exceed the limits established in SAE Standard J-551 and military standards.

Withdrawal of an item from your bid may take place anytime BEFORE the bid is awarded, without penalty. That is to say, if you discover a pricing error or some other technical or specification discrepancy in your bid and wish to withdraw that item, you may do so by submitting your request in writing. This request may be faxed to (207) 624-5086, attention TERRY L. DEMERCHANT.

If pricing errors, etc. are present after the bid has been awarded, the Director of Purchases will make the final decision. All decisions regarding specifications will be made by the Director.

Please state warrantee on product line:

MONTHS:____________________________ MILES:____________________________

Is roadside assistance part of fleet warranty?_____YES _____NO

Is there an additional charge for roadside assistance warranty?

_____YES _____NO If YES, Please state:_______________________________________

If some vehicles have a different warranty, please state on individual specification sheets.

PRICES WILL REMAIN FIRM UNTIL:____________________________________________

PLEASE GIVE DATE

Opportunities for Political Subdivisions and School Districts:

The Division of Purchases is committed to providing purchasing opportunities for political subdivisions and school districts in Maine by allowing them access, through our vendors, to our contract pricing. The successful bidder’s willingness to extend contract pricing to these entities will be considered in making this award.

Will you accept orders from political subdivisions and school districts in Maine at the prices quoted?

Yes, unconditionally.

Yes, with conditions. Specify:

No.

BIDDER:_________________________DATE:______________________

AUTHORIZED SIGNATURE:_____________________________________

Responsible person submitting this bid

TEL:_______________________FAX:_____________________________

See Attached Specifications