Veeder Root Automatic Tank Gauge & Installation Statement of Work.doc

STATEMENT OF WORK

BID #6100065861

DEPARTMENT OF CORRECTIONS – SCI FRACKVILLE

I. SCOPE OF WORK

The Commonwealth of Pennsylvania, Department of Corrections, SCI Frackville, requires a vendor to furnish and install a Veeder Root Automatic Tank Gauge in accordance with the Statement of Work.

II. ISSUING OFFICER

Questions regarding the bid should be directed to Dawn Troutman at datroutman@pa.gov 570.773.2158 ext. 8421.

III. MANDATORY SITE VISIT

A mandatory site visit will be held on April 28, 2026 at 9:00 AM at SCI Frackville, 1111 Altamont Blvd., Frackville, PA 17931. Each Prospective Bidder must attend the site visit. Prospective Bidders must confirm your attendance via email to John Wilner jwilner@pa.gov and Dillon Doyle didoyle@pa.gov by April 27, 2026 at 12:00 PM.

Prospective Bidders must attend mandatory site visit to submit a bid. Vendors who submit a bid without attending the mandatory site visit will be deemed non-responsive and disqualified.

IV. CONTRACT REQUIREMENTS

Contract will furnish and install one (1) Veeder Root Automatic Tank Gauge (ATG).

Veeder Root Automatic Tank Gauge (ATG) to include:

1-TLS-4B PLUS Application Software

1-TLS-4B PLUS Console

1-Interstial Sensor

1-TLS-Overfill Alarm Box with separate Acknowledgement Switch Box, NEMA Enclosures

1-Probe, MAG Plus with Water Detection, Inventory ready only

1-Float Kit, 2 Inch, Phase Two Gasoline 1-Above Ground Probe Installation Kit with 2 Inch Cap

Installation of Veeder Root Automatic Tank Gauge (ATG) to include:

De-energize and perform the appropriate lock out/tag out safety inspection

Supply and install intrinsically safe shielded cables for the ATG probes and sensors on both above ground storage tank numbers 001A (Gasoline and 003A (Diesel)

Install the Veeder Root TLS-4B PLUS console into the office adjacent to the fuel tank area

Supply and install above ground conduits for both tanks

Supply and install shielded cable in above ground and *supplied below ground conduits between the ASTs and the new console location. *SCI Frackville personnel are responsible for installing below ground conduits for the new shielded cable pull

Install the Veeder Root overfill alarm and acknowledgement switch boxes onto the exterior wall of the office adjacent to the fuel tank area. Tie into the supplied AC power conduit and wiring.

Install the Veeder Root MAG probes into the diesel and gasoline AST openings Install the Veeder Root interstitial AST sensors (diesel and gasoline ASTs) into the annular space fittings. Annular spaces mut be checked for water prior to installation (this check would be completed as a service billing prior to installation being scheduled)

Set-up customer supplied IP address into the TLS 4B PLUS console if available

Provide same day training on site

Clean up work area

V. CONTRACTOR REQUIREMENTS

The Contractor shall purchase and maintain, at its expense, the following types of Insurance, issued by companies acceptable to the Commonwealth. A. Workmen’s Compensation Insurance sufficient to cover all of the employees of contractor working to fulfill this contract. B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the Contractor from claims arising out of the performance of the contract. The amount of bodily injury insurance shall not be less than $500,000 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000 per occurrence. Such policies shall name “The Commonwealth of PA-DOC” as an additional insured. Prior to the commencement of work under this contract, the Contractor must provide the Commonwealth with current Certificates of insurance which evidence that the Commonwealth has been included on the policy as an additional insured. These certificates must include the contract location and a brief description of the contract work. These certificates shall contain a provision that coverage afforded under the policy shall not be cancelled or charged until at least thirty (30) days prior written notice has been given to the Commonwealth.

The contractor shall abide by all Department of Corrections rules and regulations while on state property.

All products must meet security requirements of the DOC. The Department of Corrections reserves the right to allow companies to adapt their packaging to meet the DOC’s security requirements before an award is generated. Product approval may be contingent upon packaging changes. If, after award, DOC determines that a product poses a security threat, DOC will either cancel the award of that product upon written notification to the contractor detailing the nature of the security threat or allow the contractor to replace the product with a compliant product at the same price.

VI. CONTRACTOR QUALIFICATIONS

After the bid opening and prior to awarding the contract, the Department has the right to request references (name, addresses and telephone numbers) of similar work performed in the previous two (2) years as proof of qualifications to perform the work involved in this contract.

VII. CONTRACT TERM

The term of the contract shall commence on the Effective Date (as defined below) and shall end on the Expiration Date identified on the Contract, subject to other provisions of the Contract.

The Effective Date shall be: a) the Effective Date printed on the Contract after the Contract has been fully executed by the Contractor and the Commonwealth (signed and approved as required by Commonwealth contracting procedures) or b) the “Valid from” date printed on the contract, whichever is later.

VIII.BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected. All items will be delivered F.O.B. Destination. The awarded supplier is responsible for any shipping or delivery costs.

The Commonwealth reserves the right to award by item or on a total bid basis, whichever is deemed more advantageous to the Commonwealth.

IX. BID RESULTS

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posed on the Department of General Services’ eMarketplace website http://www.emarketplace.state.pa.us. Tabulations are for information only and do NOT constitute actual award/execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.

X. INVOICING

Contractors must follow the following invoicing requirements:

Accurately bill the Commonwealth for actual services rendered on all invoices.

Submit invoice to appropriate resource account within 10 business days of completed service

Comply with Commonwealth/Department of Correction’s practices for supplier payments.

The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the Budget, as a PDF file 69180@pa.gov. The following link will provide more information regarding the Office of the Budget’s invoicing requirements and resources: https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx