Vector Services RFQ_Final 6JUN2025.pdf

(i) This is a combined synopsis/solicitation for commercial services, prepared in accordance with

(IAW) the format in subpart 12.6 of the FAR and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued. The NAICS code for this solicitation is 541330–

Engineering Services, and the Small Business Size Standard is $25.5 million. The resultant purchase order will be awarded using simplified acquisition procedures IAW FAR 13.5.

(ii) Solicitation number 70Z04025Q51500B00 applies and is used as a Request For Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2025-03, effective, 01/17/2025.

(iii) It is intended that a purchase order shall be awarded on a sole source basis to the Original

Equipment Manufacturer (OEM), Vector Controls Inc. (Vector), as a result of this synopsis/solicitation to provide services to include a technical representative for onsite troubleshooting and/or repairs, as well as conducting failure analysis’, inspections, corrective and preventive maintenance, removal, installation, alignment, calibration, underway testing, and other technical required services needed to support the

Vector Control systems currently installed on the United States Coast Guard (USCG) 45’ Response Boat-

Medium (RB-M) vessels at any applicable USCG location. It is the Government’s belief that only Vector, the OEM, has the required technical and engineering data and OEM parts required to successfully provided the requested products and services.

(iv) The U.S. Coast Guard, Surface Forces Logistics Center (SFLC) intends to award a Firm-Fixed Price

Purchase Order.

(v) The government intends to award a purchase order to the OEM, Vector Controls Inc., as the sole sources provider of the Vector parts and services.

(vi) The United States Coast Guard Surface Forces Logistics Center has a requirement for the following items:

Vendor shall provide a quote for the following:

ITEM 1: Technical Representative Services (Tech Rep Services)/Repair

Estimated Number of Trips per 12 months/QTY: 7

Estimated Number of Hrs. /trip: 8

Labor Rate /hr: $_____________

Total Estimated Unit Price (Fully-Burdened Hourly Labor Rate x 56 Hours (7 trips @ 8 hrs per trip):

Total Estimated Tech Rep Services Price: $________________

ITEM 2: Open/Inspect/Report (OIR)

QTY: 7

Unit Price: $______________

Total OIR Price: $___________________

*OIR is Fixed-Price Line Item.

Total Quoted price (total estimated tech rep service price + total OIR price): $__________________

*Actual cost of any repairs beyond the initial tech rep service will be determined at conclusion of OIR.

At that time, vendor will provide a Firm-Fixed price proposal to the Government, which will include total labor hours billed at the fully burdened labor rate identified in CLIN 0001, and price of all required parts.

TRAVEL

Contractor travel may be required in the performance of this contract. Travel costs, to include transportation and per diem (lodging, meals and incidental expenses), shall be reimbursed to the

Contractor in accordance with the Joint Travel Regulations (JTR). All Contractor travel shall be approved in advance by the designated Contracting Officer’s Representative (COR). A breakdown of each travel event and receipts are required for reimbursement; copies of itemized receipts are required for lodging, transportation (airplane, bus, train, ferry, and vehicle rental) and any authorized expenditures incurred during travel.

All personnel on official travel in performance of this contract are expected to exercise the same care in incurring expenses that a prudent person would exercise if traveling on personal business. Excess costs, circuitous routes, luxury accommodations, and delays or services unnecessary or unjustified in the performance of official business shall not be reimbursed. The Contractor is responsible for all excess costs and for additional expenses incurred for personal preference or convenience.

Vendor Information Name:

UEIN:

NAICS code:

Invoicing In IPP

It is now a requirement that all invoicing for Purchase Orders will now be entered and processed through https://www.ipp.gov.

https://www.ipp.gov/ https://www.ipp.gov/

The following FAR Provisions apply to this solicitation. Offerors may obtain full text versions of these provisions electronically at www.acquisition.gov

FAR 52.204-6 Unique Entity Identifier (Oct 2016)

FAR 52.204-7, System for Award Management (Nov 2024)

FAR 52.204-16, Commercial Government Entity Code Reporting (Aug 2020)

FAR 52.204-29, Federal Acquisition Supply Chain Security Act Orders-Representation and

Disclosures (Dec 2023)

FAR 52.207-6, Solicitation of Offers from Small Business Concerns and Small Business Teaming

Arrangements or Joint Awards (Aug 2024)

FAR 52.209-7, Information Regarding Responsibility Matters (Oct 2018)

FAR 52.209-12, Certification Regarding Tax Matters (Oct 2020)

FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sep

2023)

FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (May 2024) with

Alternate I. Offeror(s) must include a completed copy of FAR 52.212-3 with their quote.

FAR 52.222-22, Previous Contract and Compliance Reports (Feb 1999)

FAR 52.222-25, Affirmative Action Compliance (Apr 1984)

The following FAR Clauses apply to this solicitation. Offerors may obtain full text versions of these clauses electronically at www.acquisition.gov

FAR 52.204-12, Unique Entity Identifier Maintenance (Oct 2016)

FAR 52.204-13, System for Award Management Maintenance (Oct 2018)

FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020)

FAR 52.204.19, Incorporation by Reference of Representations and Certifications (Dec 2014)

FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems (Nov 2021)

FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment (Nov 2021)

FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services

(Nov 2023)

FAR 52.226-7, Drug-Free Workplace (May 2024)

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

FAR 52.247-34, F.O.B. Destination (Jan 1991)

FAR 52.249-1, Termination for Convenience of the Government (Fixed-Price)(Short Form) (Apr

1984)

The following clauses listed within FAR 52.212-5 Contract Terms & Conditions Required to Implement

Statutes or Executive Orders-Commercial Items (JAN 2025) are applicable:

http://www.acquisition.gov/

FAR 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American

Recovery and Reinvestment Act of 2009.)

FAR 52.219-6, Notice of Total Small Business Aside (Nov 2020) (15 U.S.C. 644);

FAR 52.219-28, Post Award Small Business Program representation (Jan 2025)(15 U.S.C.

632(a)(2);

FAR 52.222-3, Convict Labor (Jun 2003)(E.O. 11755);

FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2025)

FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015);

FAR 52.222-50, Combating Trafficking in Persons (Nov 2021)(22 U.S.C. chapter 78 and E.O.

13627)

FAR 52.225-1, Buy American-Supplies (Oct 2022) (41 U.S.C. chapter 83).

FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

(E.O. 12513)

FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

( 31 U.S.C. 3332).

FAR 52.243-3, Changes-Time-and-Materials or Labor-Hours (Sept 2000);

FAR 52.246-6, Inspection-Time-and-Material and Labor-Hour (May 2001)