VCSU-2024-06-FS_UST+Tank+-+FH.pdf

Facilities Services

REQUEST FOR QUOTE

Questions about this form? Please call 701-845-7710

Request for Quote Revised 6/2022

VALLEY CITY STATE UNIVERSITY

REQUEST FOR QUOTE

PROJECT NAME: UNDERGROUND STORAGE TANK REMOVAL – FIELD HOUSE

VCSU RFP NO.: VCSU-2024-06-FS

1. BIDDER INSTRUCTIONS

2. TERMS AND CONDITIONS

3. RESPONSE SHEET

4. SITE MAP

OPENS: 8/9/2024

CLOSES: 8/22/2024 AT 2:00PM

CONTACT: JESSICA GORTMAKER: jessica.gortmaker@vcsu.edu mailto:jessica.gortmaker@vcsu.edu

Questions about this form? Please call 701-845-7710

Request for Quote Revised 6/2022

BIDDER INSTRUCTIONS

1. Contact the Procurement Officer as soon as possible with any questions related to the solicitation. A solicitation amendment will be issued if changes are made to this solicitation.

2. MANDATORY Vendor site visit to confirm site, equipment, and work to be completed. The site visit must be scheduled by the vendor no later than 8/15/2024. Site visit contact information:

a. Drew Storbeck, Site Operator: 701-845-7704

3. The Purchasing Agency must receive the response by the closing deadline. Late responses will be rejected.

4. The vendor assumes the risk of the response delivery method selected. Contact the Procurement Officer to confirm receipt.

5. The bid prices must be delivered prices, F.O.B. the shipping point indicated herein. The successful vendor must pay all transportation, storage, and handling charges. The successful vendor is responsible for delivery to the point of destination, and shall file any claims with the carrier for breakage or other losses.

6. Prices must be based upon the specified unit of measure. In the event of mathematic differences between the unit price and extended total price, the unit price will prevail.

7. Unless otherwise indicated by the bidder, it will be assumed that specifications are match in all respects.

8. The State does not pay sales tax. Contact the Procurement Officer for the tax exemption number and certificate.

(State sales tax exemption #: E-5414. Federal Employer Identification Number 45-6002482.)

Title: Underground Storage Tank Removal – Field House

Purchasing Agency: Valley City State University

Number: VCSU-2024-06-FS Procurement Officer: Jessica Gortmaker

Date Issued: 8/9/2024 Telephone: 701-845-7710

Question Deadline: 8/15/2024 E-mail: jessica.gortmaker@vcsu.edu

Closing Deadline: 8/22/2024, at 2:00pm

SUBMISSION INSTRUCTIONS

Responses may be submitted using one (1) of the delivery methods listed below. Responses must be received by the Purchasing Agency by the Closing Deadline. Vendors assume the risk of the delivery method selected.

Late responses will be rejected.

Mailing/Delivery Address: Submit response to the address listed to the right. Contact the Procurement Officer to confirm receipt.

Number: VCSU-2023-0025-FS Closing Deadline: November 8, 2023, at 2:00pm Purchasing Agency: Valley City State University Address: 101 College St SW City, State, Zip Code: Valley City ND 58072

Emailed Responses Allowed: Responses may be emailed directly to the Procurement Officer.

Questions about this form? Please call 701-845-7710

Request for Quote Revised 6/2022

TERMS AND CONDITIONS

1. Award will be made to the lowest responsible bidder considering conformity with specifications, terms of delivery, quantity, quality, and serviceability.

2. VCSU reserves the right to reject any or all bid responses wholly or in part.

3. Bid summaries will be provided to all interested parties upon request.

4. The Vendor must comply with all applicable State and Federal laws.

5. All material and workmanship are subject to inspection by VCSU. VCSU reserves the right to reject any commodities or services which fail to meet the specifications contained herein or the seller’s express or implied warranties. Rejected commodities will be removed at the Vendor’s expense.

6. VCSU reserves the right to cancel the order if the successful bidder fails to perform according to the terms, conditions, and specifications of this bid. A vendor whose contract is terminated may be barred from further bidding for a period or time, not to exceed one year.

7. If bids are accepted from nonresident (out-of-state) bidders, the Procurement Officer will apply reciprocal preference, if applicable, in accordance with N.D.C.C. 44-08-01.

8. VCSU may make a payment using a government credit card. Vendor will accept a government credit card without passing the processing fees for the government credit card back to the State.

9. The State shall make payment under the issued Purchase Order within thirty (30) calendar days after receipt of a correct invoice.

10. Supplemental terms and conditions on vendor documents are null and void, unless specifically accepted in writing by the State. Terms and conditions contained within any documents furnished by the Contractor, including packing slips, shall not supersede the terms and conditions of this contract.

11. This procurement and the resultant contract or purchase order are subject to all applicable state laws, rules, policies and procedures.

12. Equipment, Used Equipment, Refurbished Equipment and Materials Certification - Unless otherwise indicated in the detailed specifications of this solicitation, all equipment and materials will be new and under current production for use in the United States. All equipment and assemblies of equipment will be in full compliance with all current applicable standards established by federal, state, and local governments. The equipment must be listed and labeled by a nationally recognized testing laboratory (NRTL) or certified by field evaluation and labeled by a NRTL. All costs associated with required listings will be included in the bid price. Each piece of equipment or assembly of equipment offered in the response to this bid will be either listed and labeled or certified and labeled prior to shipment by the successful bidder.

BIDDERS MUST BE ON THE APPROVED CONTRACTOR LIST FROM THE NORTH DAKOTA DEPARTMENT OF ENVIRONMENTAL QUALITY, DIVISION OF WASTE MANAGEMENT - UST PROGRAM: https://deq.nd.gov/Publications/ WM/UndergroundStorageTankContractors.pdf https://deq.nd.gov/Publications/WM/UndergroundStorageTankContractors.pdf

Questions about this form? Please call 701-845-7710

Request for Quote Revised 6/2022

Request for Quote Response Sheet

TITLE: Underground Storage Tank Removal – Field House NUMBER: VCSU-2024-06-FS

SCOPE OF WORK:

Labor, materials and other expenses to complete the following:

• Disconnect piping and cap at the building.

• Excavation (locates, notification & permits, removal/disposal of concrete, piping, and UST

(removal/disposal of tank contents)

• Soil sampling and necessary testing/reporting per State of ND

• Provide fill (TBD) over the excavated area and top with 6” of Class V.

• Electrician to disconnect power to tank, if necessary

List exclusions here:

DELIVERY: __TO BE COMPLETED BY 12/1/2024____ CAN YOU MEET THE DELIVERY DATE: ____________

DELIVERY (F.O.B. DESTINATION) ADDRESS:

W.E. Osmon Field House, 730 8th Ave SW, Valley City ND 58072 See site map

BILLING ADDRESS: Valley City State University, 101 College St SW, Valley City ND 58072

RESPONSE

AWARD WILL BE MADE: All or None GRAND TOTAL *bidder may attach additional cost breakdown sheets.

Vendor Name:

Address:

City: State: Zip Code:

Contact Person: Title:

Telephone: Email:

Authorized Signature: Date:

Questions about this form? Please call 701-845-7710

Request for Quote Revised 6/2022

Site Map (tank and connections are indicated by the red square):