VCCS-BRCC-25-74261_BRCC Aircraft and Aviation Parts and Equipment_Addendum 1.pdf
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- Attached to
- BRCC- Aircraft and Aviation Parts and Equp.
- Solicitation number
- 74261
- Issued by
- Arlington County, Winchester City, Virginia
About this file
This document is an Addendum to an Invitation for Bids (IFB) issued by the Virginia Community College System (VCCS) on behalf of Blue Ridge Community College (BRCC) for aircraft and aviation parts and equipment. The IFB solicits competitive sealed bids to establish contract(s) with qualified bidder(s) to provide these items on an as-needed basis to BRCC. The addendum provides clarification on delivery terms, warranty requirements, and pricing structures, including that a percentage discount off the most recent manufacturer's published price list will be used. The contract term is not specified, but the addendum notes that the discount percentage will remain the same throughout the contract term, including any renewals. The addendum indicates that the procurement is subject to the Commonwealth of Virginia Procurement Manual, which prohibits awarding contracts on a cost-plus-percentage basis, except in limited circumstances.
The addendum specifies that delivery charges must be shown on quotes and purchase orders, and that after-the-fact charges are not allowed. Remanufactured/rebuilt items are to be warranted for a minimum of 90 days or the manufacturer's warranty period, whichever is longer. The contractor is required to pursue any warranty claims directly with the manufacturer without involving the college, except in the case of a catastrophic manufacturing defect.
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ADDENDUM NO. 1 TO ALL OFFERORS:
Reference: IFB # VCCS-BRCC-25-74261
Date: October 22, 2024
Commodity: 03540 – Equipment and Supplies, Airplane
03545 – Equipment and Supplies, Navigation, Helicopter 03570 – Parts (Except Engine), Airplane 03575 – Parts (Except Engine), Helicopter
Issuing Agency: Virginia Community College System (VCCS)
The VCCS Procurement Office is providing clarification of language within the IFB to potential offerors in reference to IFB # VCCS-BRCC-25-74261, Aircraft and Aviation Parts & Equipment for Blue Ridge Community College. Clarifications below are hereby incorporated into the IFB.
Clarifications:
1) Page 3, Section C
DELIVERY: FOB Destination (freight included in price). The prices for all items shall include all standard freight costs. Additional shipping charges for rush, over-size or special orders will be the responsibility of the college and shall be quoted to the college prior to shipment.
FOB Destination shipping charges must be provided at the time of the quote, either included within each line item or as a separate line item. No extra charges can be billed after shipment.
2) Page 3-4, Section D WARRANTY: The Contractor(s) is to guarantee its products to be free from defects in materials and workmanship, given normal use and care, over the period of the manufacturer warranty. The Contractor(s) agrees to warrant new products for a minimum of one (1) year from purchase date or the warranty period stated by the manufacturer, whichever is longer. The Contractor(s) is to agree to repair and/or immediately replace without charge (including freight both ways) to the Contract Users any product or part thereof which proves to be defective or fails within the warranty period as specified.
Products which are inoperative at installation shall either be replaced by the Contractor or repaired under warranty. The decision to replace such products, or accept warranty repair shall be at the sole discretion of the College, except in the event the College fails to provide timely notice of product failure to the Contractor. The contractor(s) shall provide a toll-free number for requests.
Remanufactured/rebuilt items shall be warranted for a period of 90 days from the purchase date or the warranty period stated by the manufacturer, whichever is longer. The Contractor(s) agrees to honor all manufacturers’ warranties and shall issue credit to the College for all warranty merchandise returned.
The Contractor(s) shall pursue any claim directly with the manufacturer without any expected obligation from the College. In the event that there is a catastrophic manufacturing defect problem, the Contractor(s) shall assist in contacting the appropriate vendor to file a claim for any labor charges incurred to replace the alleged defective product.
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Warranty terms and conditions stand as is.
3) Page 4, Section F PRICING: The Contract shall constitute a blanket percent off the most recent manufacturer’s published price list. The discount shall include all other applicable charges. The percentage discount will remain the same throughout the term of the Contract, to include all renewals, and shall apply to any new similar products and/or accessories which may be introduced and added to the manufacturers’ product lines, and shall exclude only those items indicated by the Bidder on the Pricing Schedule. The Bidder shall furnish current catalogs and published price list upon request from the using agency. Delivery charges must show on the quotes, resulting purchase orders or punch out catalog order, if utilized. After the fact charges are not allowed.
If list price and discounted prices are the same, then vendor should enter the price in both columns on the pricing schedule.
Our Commonwealth of Virginia Procurement Manual, APSPM, prohibits awarding contracts on a cost plus a percentage for this contract.
APSPM 3.7 - Contract Pricing Arrangements. Contracts may be awarded on a fixed price or cost reimbursement basis or on any other basis that is not prohibited. For a discussion of contract types, see 4.3d. No public contract shall be awarded on the basis of cost plus a percentage of cost except: in the case of an emergency affecting the public health, safety or welfare; when a policy or contract for insurance or prepaid coverage has a premium computed on the basis of claims paid or incurred, plus the insurance carrier’s administrative costs and retention stated in whole or part as a percentage of such claims; or in other instances allowed by Code of Virginia, § 2.2-4331.
Very truly yours, Ashley Chambers, VCA Sr. Analyst, Strategic Sourcing
Note: A signed acknowledgment of this addendum must be received at the location indicated on the IFB either prior to the proposal due date and time or attached to your proposal. Signature on this addendum does not substitute for your signature on the original proposal document. The original proposal document must be signed.
Signed Acknowledgment
Name of Firm
Signature
Printed Name/Title
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