Vault Pumping Statement of Work FY25.pdf

US Forest Service 1157223 Chris Wissen christopher.wissen@usda.gov

Statement of Work

United States Department of Agriculture, Forest Service Mogollon Rim Ranger District

Project Mogollon Rim Ranger District Vault Toilet Pumping Services

General Information United States Department of Agriculture-Forest Service Coconino National Forest (COF) has a requirement in the District Recreation Program to pump waste and debris from 23 vault toilet tanks and the proper disposal of sewage and debris as required by Federal, State, and Local laws.

The Government anticipates award of a Firm Fixed Price contract 1 Base year and no options. Each offer must show a breakdown giving price of each element, provide descriptive literature or information showing that the offered services meet all parts of the Statement of Work.

Vendors responding to this announcement shall submit their quote in accordance with FAR 52.212-1.

Submission of quote shall include the following:

Price per vault.

The basis for award is Best Valve "Best value" means the most desirable combination of cost, quality, and other factors like features or sustainability that best meets a specific set of needs or requirements. It's a subjective concept because what constitutes the best value depends entirely on the individual or organization's unique priorities and what they are trying to achieve.

You must be current with SAM Registration at time of award. List your Uniqu Entity Identification (UEI) number. E-invoicing service through the Invoice Processing Platform (IPP).

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05.

(iv) This procurement is set aside for 100% Small Business. The NAICS code is 562991 Septic Tank and Related Services, and the Small Business Size Standard is $ 9 million.

A complete package will contain the following: Offers submitted without completion of items listed here shall be considered nonresponsive and ineligible for award.

1. Completed form SF1449 blocks 17a & 30a, b, & c

2. Completed Price Schedule of Items

3. Past performance, technical capability experience and qualifications

A guided site visit will not be necessary, as you can go to the recreation sites on your own to view.

Location and Description The COF, Mogollon Rim Ranger District (MRRD) is in central Arizona approximately 145 miles northeast of Phoenix, Arizona. The Blue Ridge Ranger Station is approximately.

• 32 miles from Pine, AZ

• 47 miles from Payson, AZ

• 43 miles from Winslow, AZ

• 66 miles from Flagstaff, AZ

Sites include (see attached map and site location description); Knoll Lake Day Use, Knoll Lake Campground, Kehl Springs Campground, Long Valley Work Center Group Campground, Clint’s Well Campground, Rock Crossing Campground, C.C. Cragin Reservoir (Blue Ridge Reservoir) Day Use, Blue Ridge Campground, Moqui Group Campground, Elks Group Campground, Blue Ridge Ranger Station, Long Lake South Day Use, and Jacks Canyon Primitive Campground. Some sites have one vault while others have up to five vaults.

Sites will be pumped from mid– September depending on location and need before winter sets in and the roads close. Disposal of human waste will be in accordance with all applicable local and state laws. There is a total of 23 vault toilets. These sites are located from the Blue Ridge Ranger District office to 28 miles away on single lane gravel roads/native surfaces up to 1.5 hours away.

Three are approximately 500-1,000-gallon (medium) capacity and 20 are approximately 1,001-2,000-gallon (Large) capacity. Twelve – fourteen heavily used locations need to be pumped on an annual basis. This number may increase, or decrease based on yearly circumstances and usage. Long Lake Day Use and Jack’s Canyon are typically on a biannual basis (Once every 2 years).

Scheduling of Work The Contracting Officer (CO) or Contracting Officer’s Representative (COR) shall notify the Contractor of the required facilities that need servicing and place an order. A map of the locations of vault toilets to be pumped will be provided along with an AD-700 listing the locations. This initial notification may be sent to the contractor by email, fax, or other means. Within a reasonable time frame (unless it is deemed emergency), the Contractor shall provide the service (24-72 hours) of the initial notification. The Contractor shall notify the COR at the District that the services were completed. Normal servicing shall not take place on a weekend unless requested as emergency by the CO.

Any order placed shall use the technical specifications and pumping procedures, contained herein, as the requirements Contractor shall meet when performing services.

Period Of Performance The period of performance shall be date of award through end of the season usually occurring in September.

There are four (one-year) option periods that the government may choose before April 1st each year.

Liability/Responsibility The Government assumes no liability or responsibility for the performance of these services. The Offeror shall maintain all licenses, permits, and insurance coverage necessary to perform these services.

Definitions:

Sewage: liquid, semi-liquid, and solid waste matter.

Debris: Any other refuse found in vault toilets, that may include but not limited to items such as cans, bottles, rocks, sticks, logs, animal parts, clothing, plastic bags, metal products, pinecones, waste food products, cardboard, paper products, tools, diapers, personal hygiene, and other miscellaneous trash.

Technical Requirements / Tasks

EQUIPMENT

All equipment will be operational for the duration of the agreement. The Contractor shall be licensed within the State of Arizona, and will furnish all toilet pumping equipment, tank truck (a truck that can reverse the suction process and create a pressure force is preferred so that the inevitable clogged lines can be more easily cleaned), tools, and other equipment and supplies necessary to perform work in accordance with these specifications. At least a four-inch (minimum size) suction hose and attachment coupling shall be utilized to accomplish all pumping requirements. The length of hose must be long enough to accomplish the required pumping. Some toilets may require long sections of hose.

Some suggested tools are: Two 6-foot long clam rakes with 6-inch long tines (the tines shall be completely dulled or rounded on the ends to prevent the tines from injuring the pumper or his/her helpers and from puncturing any rubber or synthetic liners that may be present in the miscellaneous debris, tools designed for cleaning up the spilled waste, and containers to mix the cleaning and disinfecting solutions in.

All equipment shall be maintained in full accordance with any local, State, and County Regulations.

PUMPING PROCEDURES OUTSIDE VAULT COVER

As long as the outside pump out access is in excess of 20 inches in diameter (or 20 inches square), the Contractor shall not be allowed to remove the vault contents through the toilet riser. After removing the outside vault cover, use the clam rakes or long handled grabber to remove as much of the debris as possible before trying to pump out the waste. This procedure will help stir up the contents of the vault and break up the dense concentration of waste typically located just under the toilet riser (the impact zone). By removing most or all of the debris before pumping, the Contractor will find that the 4-inch hose will not clog so often and the liquid portion of the contents will not be removed before the thicker solids are removed.

All debris removed from the vault shall be placed into a leak proof container so that no contamination to the surrounding ground will result.

If the bottom of the vault is flat, then the waste shall be removed to within 4-5 inches of the bottom. At this point, the 4-inch hose will begin to suck air (vertexing) and further removal will be slow. At this time, remove any further debris that was not removed during the initial raking and removal.

If the bottom of the vault is sloped (new vaults should be sloped a minimum of 1 inch per foot), then pump the waste down (at the deep end) to where the hose begins to suck sir.

Clean up and disinfect all contaminated areas resulting from the pumping process. Either sweep or wash all waste that is deposited on the concrete surrounding the vault cover, back into the vault if possible. The waste that runs off the edge of the concrete, onto the dirt or into the gravel edge, will be an attractant for flies, a potential health risk and an odor problem. This problem should be avoided.

Clean thoroughly around the vault cover gasket area and replace the vault cover. The vault cover MUST fit with an airtight seal so that the venting process of the vault toilet is not interfered with. If there is not an airtight seal, the Contractor shall notify the CO.

OFFSITE DISPOSAL OF SEWAGE AND DEBRIS

The Contractor shall be responsible for making disposal arrangements including disposal of all effluent, debris, trash, and payments of all fees.

• Disposal shall conform to all Federal, State, and local laws and ordinances.

• The Contractor shall be responsible to prevent spillage and to haul all waste material (sewage and debris) in watertight containers.

• Handling of all waste material shall be in accordance with all applicable health and hazard regulations.

GOVERNMENT FURNISHED

In order to facilitate the appropriate disposal of waste from contractor vault toilet pumping, any contractor with a valid contract with the USDA Forest Service may access the sewage lagoons at the Blue Ridge Ranger Station on the Mogollon Rim Ranger District, Happy Jack, AZ 86024.