VARIOUS MATERIALS 2027-ASPHALT 1026.pdf

BID Number:

26-1117014

BID Title:

ASPHALT

BID DUE DATE AND TIME:

November 17, 2026

2:00 P.M., CST

Number of Pages: 5

OUACHITA PARISH POLICE JURY

REQUEST FOR SEALED BID

THIS IS NOT AN ORDER

INSTRUCTIONS TO BIDDERS

COMPLETE THE INFORMATION IN THE BID

PACKET AND RETURN THE ENTIRE BID

PACKET TO THE ADDRESS LISTED ABOVE

UNDER "ISSUING AGENCY INFORMATION."

BIDS ARE ACCEPTED ELECTRONICALLY AT

www.bidnetdirect.com//ouachitaparishpolicejury

*Faxed or emailed bids will not be accepted**

Mark Face of Envelope/Package:

TO: BIDS-OUACHITA PARISH POLICE JURY

NAME OF BIDDER: YOUR COMPANY NAME

BID FOR: ASPHALT

BID NUMBER: 26-1117014

Bids must be received prior to the due date and time designated above as the closing time of bids. Bids received after that time will not be considered.

ISSUING AGENCY INFORMATION

BID Administrator: Lushonnoh Matthews, Purchasing Manager

Issue Date: 10-29-2026

Ouachita Parish Police Jury 100 Bry St.

Monroe, LA 71201

Lushonnoh Matthews 318-327-1345 ext. 3020 lmatthews@oppj.org https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.bidnetdirect.com%2F%2Fouachitaparishpolicejury&data=05%7C02%7Clmatthews%40oppj.org%7C2c5746a4985043aa9dbc08dcbaf6edb4%7C5ccd7ae39b5d4b838d64fe8b5a5ad49e%7C1%7C0%7C638590816956608482%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=NU5wSPU9nattcyjwm05Juj9YU4iEEzJjDsc8B8O39U8%3D&reserved=0 mailto:lmatthews@oppj.org

VARIOUS MATERIALS 2027

ASPHALT

BID # 26-1117014

November 17, 2026

NOTICE

Sealed bids for Asphalt for the Ouachita Parish Police Jury will be received by the Ouachita Parish Police Jury, 100 Bry St., Monroe, LA, until 2:00 P.M., Tuesday, November 17, 2026, and that the same will be opened, read aloud and tabulated in the office of the Ouachita Parish Police Jury, at two (2:00) o’clock PM, Tuesday, November 17, 2026, and submitted to the Ouachita Parish Police Jury at its next scheduled meeting.

Any manufacturer’s names, trade names, catalogue or model numbers, or other similar material identifying a particular product, of a particular grade of product, are used for descriptive purposes, to establish the standard of quality, design, and performance. However, any substitution or departure proposed must be clearly noted and described. Otherwise, it will be assumed that the Bidder proposed to supply the items as specifically described in these Specifications.

It is understood and agreed that the Bidder, if awarded the subject contract, will protect, defend and hold harmless the Police Jury, its members, agents, and employees, from any claims, suits, or demands. This includes demand for payment for the use of any trade secret that may enter into the design, manufacture, or use of the item or services contracted for.

Including any material, device, article or process the use or which is substantially important to the proper and most effective use of the items or services contracted for. Bidder further agrees to indemnify in full the Police Jury, its members, employees and agents for any amounts which they may be required to expend in the defense of such claims, suits of demands, or in settlement thereof, or in satisfaction of any judgement, award or decree resulting therefrom.

Bidder agrees, if awarded the subject contract, to protect, defend and hold harmless the Police Jury, its members, agents and employees, from any claims, demands or suits of any nature arising from or in any way connected with injury or damage to person, property, business or reputation, sustained by reason of any of the acts of the Bidder, his agents, employees, successors or assigns, or of anyone from whom Bidder is legally responsible.

Bidder, by submitting a proposal in response to this invitation, agrees to be bound by each of the terms and conditions hereof. Also, bidder agrees that said terms and conditions constitute the terms of the contract between the Police Jury and Bidder, effective upon award of the contract by the Police Jury.

INSTRUCTIONS

BIDS

Bids shall be made on the form provided. All blank spaces of the form shall be fully filled.

As of September 1, 1991, the Ouachita Parish Police Jury is exempt from all sales and use tax.

Refer to Act No. 1029 which revised R.S. 47:301. Bid prices shall EXCLUDE sales tax.

Bid price shall include delivery to the Ouachita Parish Public Works Department, 337 Well Road, West Monroe, LA.

Bid forms must be signed by an officer or member of the bidding vendor who is authorized to legally bind the bidder to the terms of this invitation.

All bids shall be considered to be effective and available for forty five (45) days after the date stated above as the bid opening date unless other wise stated in the special conditions below.

The Ouachita Parish Police Jury reserves the right to waive defects and informalities in proposals, to reject any or all proposals, to accept such proposal as it may deem to be in its best interest, and to award the contract by items, combination of items, or by lot.

Information pertaining to any term or condition of this invitation to bid may be obtained through the Purchasing Manager, Lushonnoh Matthews, Ouachita Parish Police Jury, 100 Bry St., Monroe, LA. 71201 (318) 327-1345 Ext. 3020.

No oral, telephonic, or telegraphic bids or modifications will be considered.

Upon request of the Purchasing Manager, a bidder whose proposal is under consideration of the award of the contract shall submit promptly, satisfactory evidence of his financial resources and the organization and equipment he has available for the performance of the contract.

SUBMISSION OF BIDS

Bidder shall complete all pages of the specification and SHALL RETURN ENTIRE BID PACKET INTACT to BIDS-Ouachita Parish Police Jury. Bids shall be enclosed in an opaque envelope marked as following and delivered as required.

TO: BIDS-OUACHITA PARISH POLICE JURY

NAME OF BIDDER: Your Company Name

BID FOR: ASPHALT

BID NUMBER: 26-1117014

Bid must be received prior to the date and time designated above as closing time of bids. Bids received after that time will not be considered.

SPECIFICATIONS

General

1. Actual cost will be based upon bid price per gallon of actual quantity delivered. Bidders are made aware that quantities are estimated and do not denote quantities to be purchased.

2. Successful bidder(s) shall furnish entire quantity of time bid that is required by the

Ouachita Parish Police Jury.

3. Bid price shall be net delivered to any designated point within Ouachita Parish.

4. Delivery shall be made at agreed upon time. Material shall be made available for delivery within 24 hours of notification. Should supplier be unable to deliver material within this time period, material will be ordered from next lowest bidder. Should this option be required initial bidder would be held accountable for the monetary difference.

5. Pick-up of Material shall be made available within 24 hours of notification. Should supplier not be able to produce the material within this period, material will be ordered from the next lowest bidder. Should this option be required initial bidder would be held accountable for the monetary difference.

6. Bid period to be from January 1, 2027 through June 30, 2027.

7. Contract shall be for a period of six months from date of acceptance. However, contract may be renewed for one (1) additional six-month period provided both parties agree.

8. Louisiana preference will not be considered on these products.

MATERIAL

1. Asphalt shall conform with Louisiana Standard Specifications for Roads and Bridges, 2006 Edition, Section 1002. Vendor will be required to submit a certificate of conformance with deliveries.

2. Asphalt to be delivered by tank trucks to various projects during the surfacing season of

2025.

3. Tank trucks are to remain on the job until transport load is unloaded and applied to road without a demurrage charge.

4. Measurement shall be converted to gallons at 60 degrees Fahrenheit.

5. Measurement shall be by the gallon of 231 cubic inches and shall be measured in the distributor.

6. Asphalt shall be delivered at specified temperature.

VARIOUS MATERIALS 2027

ASPHALT

BID # 26-1117014

NOVEMBER 17, 2026

THE OUACHITA PARISH POLICE JURY RESERVES THE RIGHT TO ACCEPT LOW BID OR TO

REJECT ANY AND ALL BIDS WITHIN FORTY FIVE DAYS OF THE DATE BIDS ARE OPENED AND

TABULATED.

**PLEASE RETURN ENTIRE BID PACKET**

When addenda is issued, bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number assigned to each of the addenda that the Bidder is acknowledging)

PER GALLON PER GALLON

TYPE EST.QTY DELIVERED PICKED-UP

CRS-2 50,000 $__________ $__________

CRS-2P 200,000 $__________ $__________

CRS-2PMODIFIED 50,000 $__________ $__________

AEP 25,000 $__________ $__________

CSS-1 20,000 $__________ $__________

TOTAL ESTIMATED COST: $__________ $__________

COMPANY NAME SIGNATURE

COMPANY ADDRESS SIGNEE NAME (TYPED/PRINTED)

CITY STATE ZIP DATE FEDERAL ID NUMBER

PHONE FAX

EMAIL

INSTRUCTIONS

NOVEMBER 17, 2026