Variable_Frequency_Drive_Repairs.pdf

INVITATION TO BID

#24-CR-014

FOR

VARIABLE FREQUENCY DRIVE REPAIRS

Bid 24-CR-014 Posted

Monday, September 23, 2024

Bids Due

Before 3:00 pm on October 15, 2024

All submittals are due electronically through the District’s OpenGov Procurement portal:

https://procurement.opengov.com/portal/pcsb

TABLE OF CONTENTS

SECTION 1. SCOPE OF WORK

SECTION 2. SPECIAL CONDITIONS

SECTION 3. ADDITIONAL INFORMATION

SECTION 4. PRICING PROPOSAL

SECTION 5. BID PROPOSAL

Attachments:

A - Bid Protest Procedure

B - Insurance Specifications for Contractors

The School Board Of Pinellas County Prohibits Discrimination In All Purchasing And Contracting

Bid# 24-CR-014

SCOPE OF WORK

SCOPE

The purpose and intent of this invitation to bid is to establish a rotating list of contractors who will make repairs on Variable Frequency Drives, on an as needed basis, county wide. This bid will secure both fixed hourly labor rates and firm percentage discount off of retail prices for parts and materials for the contract period as specified herein.

The State Requirements for Educational Facilities (SREF) are part of the Florida Building Code.

SREF requirements shall apply to construction, renovation, and remodeling of public educational facilities owned by Pinellas County School Board.

https://www.fldoe.org/finance/edual-facilities/sref/

Bid# 24-CR-014

SPECIAL CONDITIONS

GENERAL TERMS AND CONDITIONS

The Pinellas County School District (District) “General Terms and Conditions” School Board Adopted

12/08/09 Revised 3/20/12, 7/24/12 can be found at the following link:

https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Condit ions.pdf

By submitting a proposal, Proposer agrees to abide by all District Terms and Conditions.

CONTRACT PERIOD

The Contract Period shall commence on November 12, 2024, and end November 11, 2025. Prices and discounts shall remain firm for this period and shall include ALL freight and handling charges.

RENEWAL OPTION

By mutual consent of the School Board of Pinellas County, Florida, and the successful Bidders, this contract may be renewed for Two Additional one year periods of time. .

SUPPLEMENTAL UNILATERAL RENEWAL PERIODS

The District, through its Director of Purchasing, has the option and reserves the right to unilaterally extend the original contract term or any renewal term for up to three (3) additional thirty (30) day periods, at the same terms and conditions. Notice of the District’s intent to renew shall be provided by the District in writing to the Contractor Supplier prior to the expiration of the contract, or the renewal period if the contract has been previously renewed.

PRICE ESCALATION/DE-ESCALATION

The District will allow a price escalation/de-escalation provision within this award. The original bid prices shall remain firm for the first term of the agreement. A price escalation/de-escalation will be allowed at each renewal period, provided the Awardee notifies the District, in writing, of the pending price escalation/de-escalation a minimum of 60 days prior to the final day of the current term. The price escalation percentage change shall not exceed the previous 1-year’s percentage change of the Consumer

Price Index for All Urban Consumers (CPI-U) published by the U.S. Department of Labor’s Bureau of

Labor Statistics. If bidding discounts from list price, discounts offered may not change. Failure to comply with these instructions shall be grounds for disallowance of a price escalation as allowed herein.

If, at the point of exercising the price escalation provision, market media indicators show that the

Consumer Price Index for All Urban Consumers (CPI-U) has decreased, and that the Awardee has not passed the decrease on to the District, the District reserves the right to place the Awardee in default, cancel the award, and remove the Awardee from the District’s Bidders List for a period of time deemed suitable by the District. In the event of this occurrence, the District further reserves the right to utilize any and/or all options as stated herein.

ADJUSTMENTS TO CONTRACT TERMS & CONDITIONS NECESSITATED BY

VOLATILITY OF THE MARKETPLACE

The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:

1. The volatility is due to causes wholly beyond the Supplier’s control https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions.pdf https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions.pdf

Bid# 24-CR-014

2. The volatility affects the marketplace or industry, not just the particular Supplier’s source of supply

3. The effect on pricing or availability of supply is substantial

4. The volatility so affects the Supplier that continued performance of the contract would result in substantial loss or financial hardship

The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District.

Requests for adjustments will not be considered more than once in a one-year period. Adjustments and renewal escalation may not be exercised in the same term.

CONTRACT VALUE

For the purposes of calculating the amount of a protest bond, this contract is valued at approximately

250,000.00, excluding renewal options. This is only an estimate and the actual amount could vary up or down. The District will not be held responsible if actual purchases are less than this amount.

BID CONTENT & SUBMITTAL

Each bid proposal shall include all information and submittals required or requested in this bid.

Incomplete bid proposals may be declared non-responsive.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The Pinellas County School Board is a governmental entity for purposes of this statute. An affidavit is attached hereto. The affidavit shall be filled out, fully executed and returned as part of your bid/proposal response or the response shall be deemed non-responsive.

AWARD

The District reserves the right to award to multiple of the lowest responsive and responsible bidders who will make up a short list of Contractors to provide services. The district will award this bid according to whatever is the most advantageous to the District.

SERVICE REQUIREMENTS

1. Replacement parts shall be made available in sufficient supply to keep equipment purchased from this bid in operational condition for a minimum of five (5) years after equipment delivery and acceptance. After expiration of any warranties and during this five (5) year period, all required parts shall be shipped within sixty (60) days after receipt of the District’s purchase order.

2. If requested by the District, the Bidders must be prepared to provide a free demonstration of the equipment sold under this bid to acquaint the District staff with its operation.

3. Bidders shall include the cost of installation when requested in the specifications. If the specification calls for assembly by the Successful Bidders, equipment shall be assembled either before or upon delivery. If equipment is assembled prior to delivery, the Successful

Bidders must package merchandise appropriately and take all necessary precautions to avoid

Bid# 24-CR-014 damage in transit. The recipient shall make every attempt to inspect merchandise upon delivery, if possible, and make note of any damage on the bill of lading. Damaged goods discovered after delivery personnel have left, shall be reported to the Successful Bidders within ten (10) calendar days of receipt for replacement or repair. When installation is complete, the Successful Bidders will be responsible to dispose of all packing materials, and to leave the site in a clean and orderly state.

4. The Successful Bidders will be expected to make simple electrical or plumbing connections to existing utilities to confirm that equipment is functioning properly. Under no circumstances will the Successful Bidders be required to run new electrical or plumbing service to the equipment, unless specifications call for this. In these cases, only licensed contractors shall perform the work and the Supplier must provide an acceptable insurance certificate to the District before work commences.

BACKGROUND SCREENING

As required by The Jessica Lunsford Act [s.21 of Ch.2005-28, L.O.F.], if anyone representing a Supplier under contract with the school District will have access to school grounds when students are present, have direct contact with students or have access to or control of school funds, such personnel are required to be screened at Level 2, to include fingerprinting, statewide criminal and juvenile justice records checks through the Florida Department of Law Enforcement and federal criminal records checks through the Federal Bureau of Investigation. [s. 1012.465, Florida Statutes]

The requirements of this law must be met in order for the School Board to contract with your company.

To make an appointment to be screened by Pinellas County Schools, go to: http://fieldprintflorida.com/

For a full submission (fingerprinting and badge) use code FPPCSVendors. For a badge only (badge replacement) use code FPPCSBadge.

If Contractor/Supplier is awarded all or a portion of this bid, Contractor/Supplier hereby acknowledges and agrees to abide by the Florida Jessica Lunsford Act (1012.465, F.S.) and obtain, at its own cost, Level

2 clearance of all employees, agents, and subcontractors who (1) have access to school grounds when students are present, (2) have direct contact with students, on or off school grounds, or (3) have access to or control of school funds.

NON-EXCLUSIVE AGREEMENT

This bid does NOT establish an exclusive arrangement between the District and Supplier. The District reserves, but is not limited to, the following rights:

• The unrestricted right to use others to perform work, provide services or deliver the same or similar products as described herein when it is to the economic benefit of the District.

• The unrestricted right to separately bid any work, products or services as described herein when it is to the economic benefit of the District.

WARRANTY

All materials and/or equipment purchased from this bid shall carry the manufacturers’ standard warranty, unless otherwise specified. All work performed by the Prime Contractor and/or Sub-Contractors work shall be warranted to be free from defects in materials and workmanship for a period of not less than one

(1) year from the date of final completion of the project including of all punch list items.

http://fieldprintflorida.com/

Bid# 24-CR-014

INVOICES & PAYMENT TERMS

Bidders must disclose any special invoicing requirements within their bid response, which deviate from the General Bid Terms linked in this document.

BUSINESS HOURS & DAYS OF OPERATION

Regular School YearDays of operation are Monday thru Friday (excluding holidays) 8 a.m. to 4:30 p.m.

Warehouse receiving 6:30 a.m. to 2 p.m.

Summer

From approximately the 1st week of June thru the 1st week of August all schools are closed, with the exception of those that may be in summer session. Beginning the 2nd week of August, schools are once again in session. For more specific information call (727) 588-6143 to confirm if a school can accept deliveries.

Days of operation are Monday thru Thursday as follows:

Administrative Facilities and Schools: 7:30 a.m. to 5:30 p.m.

Walter Pownall Service Center: 6:30 a.m. to 5 p.m. (receiving 6:30 a.m. to 4:30 p.m.)

HOLIDAY BREAKS

Each year, schools and administrative offices are closed for Thanksgiving, winter and spring break periods. Shipments cannot be accepted during these periods. These dates will vary each year depending upon our negotiated personnel calendar and when the Holidays actually fall.

Thanksgiving 2024: Schools: November 25 thru November 29, 2024

Administrative Offices: November 27 thru

November 29, 2024

Winter Break 2024/2025: December 23, 2024, thru January 3, 2025

Spring Break 2025: Schools: March 17 thru March 21, 2025

Administrative Offices: November 27 thru

November 29, 2024

KEY EVENTS & DATES

Bid Posted on District's OpenGov Procurement

Portal and Initial Notifications Sent:

September 23, 2024

Bid# 24-CR-014

Deadline to Additional Information or

Clarifications:

October 8, 2024, 2:00pm

Bids Due: October 15, 2024, 3:00pm

Evaluate Bids and Make Selection of

Contractor(s):

10/15/24 through 10/21/24

Recommendation for Award Submitted to

Purchasing by (specify school or department name):

10/21/24

Notice of Intent to Award Posted on District's

OpenGov Procurement Portal:

On or about 11/5/24

Submit Recommendation for Award to School

Board for Approval (estimated date of School

Board approval):

November 12, 2024

*If the time allotted to evaluate bids and make the selection of contractors as stated above proves to be insufficient, the posting of the Notice of Intent To Award and the Board approval date could both slip two weeks or more. Continue to monitor our website or contact the purchasing department for more specific information as to when the notice will be posted.

ADDITIONAL QUESTIONS/CLARIFICATIONS

During any solicitation period, including any protest and/or appeal, no contact with District officials or employees, other than with the individuals specifically identified in the solicitation, the Director of

Purchasing or the Legal Department is permitted from any Bidder. Such communication may result in an automatic disqualification for selection in the pending solicitation and any subsequent District solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.

Additional questions or clarifications regarding this solicitation shall be directed through the project page on the District's OpenGov Procurement portal before 2:00 pm on Tuesday, October 8, 2024.

BID OPENING PROCEDURES

The names of all firms who have submitted a timely bid, and their total bid price submitted, shall be made public immediately following the bid due date and time, listed herein, per F.S. 255.0518. Interested parties can view this information at OpenGov.com under the advertised bid title. Any recordings and/or bid proposals shall be exempt from public records requests until such time as the notice of an intended decision is published, or until 30 days after opening the bids, whichever occurs earlier.

If the District rejects all bids, proposals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation, any recordings, bid proposals or records submitted, remain exempt from public records requests until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation, until the District withdraws the reissued competitive solicitation, or 12 months after the publication of the initial notice rejecting all bids, proposals, or replies. Section

119.071(1)(b), F.S.; and Section 286.0113, F.S.

Bid# 24-CR-014

Please be aware that any meeting at which (1) there is negotiation with a Supplier, (2) a Supplier makes an oral presentation, or (3) a Supplier answers questions, pursuant to a competitive solicitation, are closed to competitors and other members of the public. Team meetings at which negotiation strategies are discussed are likewise closed. Such meetings shall be recorded.

PLEASE NOTE: Documents and Bid Amounts initially publicized are based upon what has been provided by each bidder and serve to formalize that a public opening of bids or proposals occurred on the date identified. The information publicized is subject to change once the Purchasing Department and

District division have reviewed the bids for accuracy. Publicized documents do not convey a notice of intended action. All bids or proposals received are subject to comprehensive review to determine responsiveness and responsibility.

PUBLIC ENTITY CRIMES

As stated in paragraph 12 of the General Terms and Conditions, PUBLIC ENTITY CRIME &

CONVICTED VENDOR LIST, please complete, sign and notarize the “SWORN STATEMENT

UNDER SECTION 287.133(3)(A), FLORIDA STATUTES, PUBLIC ENTITY CRIMES” form provided in the Bid Proposal of this Invitation to Bid. This form MUST be included in your response in order for your bid/proposal to be responsive.

PUBLIC RECORD LAW

Public Records: Section 119.0701, Florida Statutes, requires that the Contractor comply with Florida’s public records laws with respect to services performed on behalf of the School Board. Specifically, the statute requires that the Contractor:

A. Keep and maintain public records required by the School Board to perform the service.

B. Upon request from the School Board’s custodian of public records, provide the School Board with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 of the Florida

Statutes or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of the Agreement if the Contractor does not transfer the records to the School Board.

D. Upon completion of the Agreement, transfer, at no cost, to the School Board all public records in the possession of the Contractor or keep and maintain public records required by the School

Board to perform the service. If the Contractor transfers all public records to the School Board upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the

Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

E. A request to inspect or copy public records relating to this Agreement must be made directly to the School Board. If the School Board does not possess the requested records, the public agency shall immediately notify the Contractor of the request, and the Contractor must provide the

Bid# 24-CR-014 records to the School Board or allow the records to be inspected or copied within a reasonable time.

F. The failure of the Contractor to comply with these provisions, if applicable, shall constitute a default and material breach of this Agreement, which may result in immediate termination, with no penalty to the School Board and may also result in penalties under Section 119.10, Florida

Statutes.

G. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES TO THE CONTRACTOR’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS, ANGELA BROWN, SUPERVISOR OF

RECORDS MANAGEMENT AT 727-793-2701 X 2393, 2929 COUNTY ROAD 193,

CLEARWATER, FL 33759, brownangel@pcsb.org.

INTEGRITY OF BID DOCUMENTS

Bidders shall use the original Bid Proposal Forms provided in this Invitation to Bid and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to any of the forms in the Bid Proposal if sufficient space is not available on the original form for the Bidders to enter a complete response. Any modifications or alterations to the original bid documents by the Bidders, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modifications or alterations that a Bidders wishes to propose must be clearly stated in the Bidder’s proposal response and presented in the form of an addendum to the original bid documents.

EXCEPTIONS TO GENERAL TERMS AND CONDITIONS

Bidders taking any exceptions to the General Terms and Conditions, linked herein, will be reviewed by staff prior to evaluation of bids. Exceptions to the General Terms and Conditions may be cause for rejection of your bid.

BID FORMS

For your convenience, the forms which are required to be completed and submitted along with your bid will be provided along with this Invitation to Bid on the District's OpenGov Procurement portal. If sufficient room has not been provided on a given form to enable you to enter a complete response, please include a supplemental attachment or replicate pages in the form as necessary. All required sections of the

Bid Proposal must be completed or the portal will not allow submittal of a given bid response.

MULTIAGENCY PARTICIPATION

Pinellas County Schools reserves the right, within statutory limits, to extend the terms and conditions of this solicitation to any and all other agencies within the state of Florida as well as any other federal, state, municipal, county, or local governmental agency under the jurisdiction of the United States and its territories. This shall include but not limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private colleges/universities that require these goods, commodities and/or services. This is conditioned upon mutual agreement of all parties pursuant to special requirements, which may be appended thereto. The supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract resulting from this bid and will also provide usage information, which may be requested. A copy of the contract pricing and the bid requirements incorporated in this contract will be supplied to requesting agencies.

mailto:brownangel@pcsb.org

Bid# 24-CR-014

Each participating jurisdiction or agency shall enter into its own contract with the awarded Contractor and this contract shall be binding only upon the principals signing such an agreement. Invoices shall be submitted in duplicate "directly" to the ordering jurisdiction for each unit purchased. Disputes over the execution of any contract shall be the responsibility of the participating jurisdiction or agency that entered into that contract. Disputes must be resolved solely between the participating agency and the Contractor.

AWARD TERMINATION

When deemed to be in the best interest of the District, the District may cancel any award resulting from this specification by the following means:

• 10-day written notice with cause per item 52 of the District’s General Terms and Conditions; or

• 90-day written notice without cause.

The District reserves the following rights to:

• Conduct pre-award discussion and/or pre-award/contract negotiations with any or all responsive and responsible Bidders who submit bids determined to be reasonably acceptable of being selected for award; conduct personal interviews or require presentations of any or all Bidders prior to selection; and make investigations of the qualifications of Bidders as it deems appropriate, including, but not limited to, a background investigation conducted by the appropriate law enforcement agency.

• Request that Bidder(s) modify their bid to more fully meet the needs of the District or to furnish additional information as the District may reasonably require.

• Accord fair and equal treatment with respect to any opportunity for discussions and revisions of bids. Such revisions may be permitted after submission of proposals and prior to award.

• Waive minor irregularities in the procedures, and reject any and all proposals.

• Waive any irregularity in any bid, or reject any and all bids, should it be deemed in its best interest to do so. The District shall be the sole judge of Bidder’s qualifications and reserves the right to verify all information submitted by the Bidder. The bid selected will be that bid which is judged to be the most beneficial to the District.

• Request that Bidders submit their annual financial statements for the last three fiscal years, including company financial statement summaries, certified by a Certified Public Accountant. If the organization has been in business for a period of less than three years, Bidders may be required to submit a detailed business plan in addition to any pertinent information that would allow the District to evaluate the sufficiency of financial resources and the ability of the business to successfully perform the services enumerated in the contract. Unless otherwise stated, such requests would be made after the submission of the proposals and prior to award of a contract.

PURCHASES BY OTHER PUBLIC AGENCIES (D.O.E. REGULATION #6A1.012 (5)

With the consent and agreement of the successful Bidders(s), purchases may be made under this bid by other governmental agencies. Such purchases shall be governed by the same terms and conditions as stated herein.

Bid# 24-CR-014

ADDENDA

Bidders are required to register for an account via the District e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/PCSB. Interpretations of the bid, clarification of bid specifications and requirements or changes to the bid which have a material effect will be documented and communicated to bidders only by written addenda. Verbal responses to bidders’ questions do not constitute an official response unless documented in the form of written addenda and shall be considered inadmissible in bid protest proceedings. Failure to acknowledge addenda containing material changes may constitute cause for rejection of your bid proposal. Telegraph, facsimile or e-mail acknowledgements of addenda will not be accepted.

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ADDITIONAL INFORMATION

INSURANCE

Insurance is required of all Suppliers who perform work on School Board premises. See Insurance

Specifications Instructions in Bid Proposal section of this Invitation to Bid.

REQUIRED SUBCONTRACTOR SUBMITTALS

The successful bidder shall provide a list of all sub-contractors that will be providing services for this project with their bid proposal. All subcontractors shall have the required licensing within their respective trade and be pre-approved by PCSB, as well as meet all background screening requirements in accordance with Florida Statute F.S.255.0515 and SREF 4.2 (d) (3).

See Proposed Subcontractor Form in Bid Proposal section of this Invitation to Bid.

BUSINESS LEGAL ENTITY

Bidders shall:

• Provide documented evidence that they have a business license under the same legal entity for a period of five (5) continuous years prior to this bid.

• Provide documented evidence that any proposed subcontractors have a business license under the same legal entity for a period of five (5) continuous years prior to this bid.

“Legal entity” is defined as the same company, corporation, partnership, or sole proprietorship, or a separate company, corporation, partnership, or sole proprietorship that is a successor-in-interest to the previous entity. In the case of a separate, successor-in-interest entity, that entity must have maintained a business license for a period of five (5) continuous years prior to this bid.”

EVIDENCE OF EXPERIENCE

Bidders shall:

• Provide documentation of evidence that each individual assigned to the district are Factory

Trained and Certified Repair Technicians for at least two (2) of the Variable Frequency Drive manufacturers listed in the Contractor Requirements.

Note* A list of 1-day operator training seminars attended will not be considered factory certified competency.

CONTRACTOR REQUIREMENTS

A. The Contractor(s) shall have factory trained and certified repair technicians that have been trained on a minimum of two (2) types of drives, recognized by the district. ONLY factory trained and certified variable frequency drive technicians shall work on district owned equipment.

B. ONLY factory trained and certified repair technicians whose resumes are provided with bid shall perform service on district owned property. During the course of the contract, Contractor(s) that hire new technicians that are factory trained and certified repair technicians may be submitted to the maintenance department for consideration to perform repairs on district owned equipment.

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C. Contractor(s) must have been doing business as the same legal entity for a minimum of 60 months prior to the due date of this bid and be located within 50 miles of the district’s Central

Administration Building. The address on the bid invitation form will be the address for verification of mileage using at least three (3) internet mapping sites.

D. Routine service calls shall receive a response within 32 hours. Normal district working hours are

Monday thru Friday, 7 a.m. to 4 p.m.

E. Emergency Service calls shall receive a response within 2 hours. Emergency service calls will be determined by the district’s Maintenance Department representative (HVAC service foreman, managers, or on-call managers). All reasonable attempts must be made to put the equipment in service the same day as the emergency call.

F. If work is to be accomplished on evenings, weekends or during Holiday periods, district personnel will be made available at the site to enable Contractor(s) access to the facility. All such work of this nature is to be coordinated and authorized through the Maintenance Department.

G. Equipment shall be repaired within 14 days of receipt of a request. In the event the repair time must extend beyond the 14 day period, Contractor(s) will notify the HVAC service foreman or manager specified.

H. When frequent failures occur that affect the availability of an HVAC system, the Contractor(s) shall perform a root cause analysis to determine the cause of the failure and implement a corrective action plan approved by the district’s maintenance department HVAC service foreman or manager.

I. Upon notification by the HVAC service foreman or managers, Contractor(s) shall evaluate each work request and submit a written proposal detailing the work to be performed. Contractor(s) will be required to provide a single contact person and telephone number to receive such requests.

J. Under NO Circumstances shall work proceed unless authorized by the HVAC service foreman or manager and Contractor(s) receives a purchase order.

K. The scope of work shall not be expanded beyond the original proposal without the approval of the HVAC service foreman or manager.

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L. Work history of Contractors currently performing work for the district will be reviewed in determining performance.

M. Contractor(s) shall maintain an adequate supply of materials, supplies, personnel, etc. to perform services required to ensure work can be performed in a timely manner. Repeated and documented instances of using sub-standard materials, supplies, personnel, or failure to provide services in a timely manner, shall constitute grounds for termination of the contract.

N. The following rules of conduct will apply to the Contractor and their employees:

1. Employees must sign in and out at the main office or other places as designated by the Head

Plant Operator at the site. Any sub-contractors used the by the prime Contractor(s) are also required to follow this procedure. The prime Contractor(s) will be responsible for monitoring compliance.

2. Workmen using foul or abusive language or presenting an offensive appearance (as determined by the Principal or designee) shall be asked to leave the facility.

3. Radios or other audio devices are not to be used on district property.

4. Smoking on district property is prohibited.

5. The Contractor(s) shall comply with all Civil Rights Legislation.

P. All existing drives with the district will be replaced with one of these brands: (No equivalencies accepted)

• Graham

• Toshiba

• ABB

• Yaskawa

Q. Contractor(s) are responsible for removing all of their debris off site upon completion of work.

R. Contractor(s) and all their employees are required to sign in and out at the main office or other designated places upon arrival and when leaving the job site if applicable. A Level 2 ID badge must also be worn at all times while on campus.

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S. Bidder(s) awarded the contract shall receive an updated list of drives listed by manufacturer and school.

T. In the event a Contractor is called to a job site for a repair, and it is determined that no repair is necessary, Contractor may invoice for a trip charge for an amount not more than one hour’s labor rate.

U. Documented repeated failure to respond to service calls in times set forth by contract, call backs and gross incompetency resulting in destruction of district property shall be grounds for termination of this agreement.

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PRICING PROPOSAL

SERVICE RATES

Line Item Description Hourly rate Unit Cost

1 Labor Rate (Straight Time) During Normal Working hours 7:00am to 4:00pm (Monday – Friday) per hour

2 Overtime Rate (Nights, Weekends, Holidays) per hour

3 Cost of factory labor for repair services, if needed. per hour

SPECIFY PERCENTAGE DISCOUNT OFF OF RETAIL PRICE FOR PARTS FOR EACH

MANUFACTURER LISTED BELOW:

Line Item Description Discount Percentage

1 Graham per manufacurer

2 Toshiba per manufacurer

3 ABB per manufacurer

4 Yaskawa per manufacurer

SCENARIO #1

Drive: Graham/Danfoss Model #VLT6000H11 VLT-Type 6008 Call to site, upon which a cooling fan, VLT Control Board, (RS-485 interface) and keypad have failed. Provide labor and materials to completely restore operation to this drive.

Line Item Description Quantity or price Unit of

Measure Unit Cost or

Percentage Total

Extended

Price

1 Labor Rate (Straight Time) 2 Hours

2 Cooling Fan 680.11 % discount

3 VLT Control Board 120.03 % discount

4 Keypad 200.24 % discount

TOTAL

Bid# 24-CR-014

SCENARIO#2

Drive: ABB Model ACH401603032 Call to site, upon which a cooling fan, Electronic Bypass Control

Board, have failed. Provide labor and materials to completely restore operation to this drive.

Line Item Description Quantity or

Price Unit of

Measure Unit Cost or

Percentage Total

Extended

Price

1 Labor Rate (Straight Time) 2 Hours

2 Cooling Fan 295.84 % discount

3 Electronic Bypass Control Board 120.11 % discount

SCENARIO #3

Drive: Graham Model FM 100-410-N1 A call to site, cooling fan and LCD Interface (OIM) display have failed. Provide labor and materials to completely restore operation to this drive.

Line Item Description Quantity or

Price Unit of

Measure Unit Cost or

Percentage Total

Extended

Price

1 Labor Rate (Straight Time) 2 Hours

2 Cooling Fan 420.22 % discount

3 LCD Interface 150.15 % discount

COMBINED SUMMARY OF WORK SCENARIOS

Line Item Description Unit of Measure Total Price

1 Work Scenario #1 Total Extended

Price

2 Work Scenario #2 Total Extended

Bid# 24-CR-014

Line Item Description Unit of Measure Total Price

3 Work Scenario #3 Total Extended

4 Total for all three scenarios Total Extended

Bid# 24-CR-014

BID PROPOSAL

BUSINESS AND KEY PERSONNEL RESUME(S)*

Please upload relevant experience information regarding your company and the key personnel to be assigned to this contract. (A minimum of three resumes.)

*Response required

VERIFICATION OF EMPLOYMENT STATUS*

Contractor must provide to School Board evidence of compliance with Florida law regarding E-Verify.

Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

Pursuant to Section 448.095, F.S., the Contractor is required to be registered with the U.S. Department of

Homeland Security’s E-Verify system prior to entering into a contract with the Pinellas County School

Board. The Contractor shall use the E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the contract term. The Contractor shall include an express provision in all of its subcontracts requiring subcontractors, who perform work or provide services pursuant to the contract, to use the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. For more information on this process, please refer to United States Citizenship and Immigration Service site at:

http://www.uscis.gov/portal/site/uscis

Only those employees determined eligible to work within the United States shall be employed under this contract.

By submission of a bid in response to this solicitation, the Contractor affirms that all employees in the above categories shall undergo e-verification before placement on this contract. Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

A public employer, contractor, or subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes is obligated to terminate the contract with the person or entity pursuant to Section 448.095(2)(c)1, Florida Statutes. If the

Pinellas County School Board terminates the contract for the foregoing reason, the contractor may not be awarded a public contract for at least one (1) year after the date on which the contract was terminated, and the contractor will be liable for any additional costs incurred by the Pinellas County School Board as a result of the termination of the contract.

*Response required

WARRANTY INFORMATION*

Please upload any applicable warranty information for the products and/or services in your submittal.

*Response required

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT*

Please download the below documents, complete, and upload.

• Human_Trafficking_Affidavit...

http://www.uscis.gov/portal/site/uscis https://government-project.s3.us-west-2.amazonaws.com/94262/a15d7a22-238c-4287-9847-0da797c3a3ba_Human_Trafficking_Affidavit_for_Contractors.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4HTICVKBL%2F20240923%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240923T190000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEIv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIBaD7eNfXpAJ1LAgtX35JpKkHdYjbbvjOtX8EYacClKlAiBsRuhBM4cCPoH9g7giBExOs53uTPsz101ITig%2Bl%2FegECqMBQjE%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMidffBGZ5RNGKEECAKuAEpgzqkjfNDgBhUuleHtxaDnJPzbpJc6S5t51DN0V%2F%2BszVv1DG5oUT6IRdaZ%2BtkqDFAKllDgzDVxUGspuD%2BwYNhjiV6YYB8q2khntLqpm6R0vM7q07ow57OznUfTGg5gSZmBqF%2FXEiRkOLEmGarnvJnRaO3yB%2FqC71ZK9SR%2FPR7DFEjmtH2moJMClZUurv47ua3VrG3H4scBHkF0Y8OqjOThZp9eTcPlVmauF3t%2BdH6yE3niNgWZ7qQhKu1MF9CvGkbpk7VBXw31N0rQSeLsfvCS%2FNwJmaCt%2FFtyKfXLUuP%2BpQM5zi5zUGehjRmQ%2FqqM1j%2FTP0alI2bfxRz5royw30Oswg%2FUOhHqhKE7lwQcVlMuzZcunq%2FLhIgK%2BjxzZNBpnLzJunRywHDsVD0r30xt0iDiZ6PA%2F29ttqxMTipyRwWRLUmKFqo6XipGWBRwAig7DA1AFxfZ3Eygw91askDLtkiQSx4RfYmcHZAxL%2BJVxTjB86tzQPBl%2Bylwq4jX0qT4DiJp3zDlXoWRFgO%2BBXTpP%2FOSN%2FBAZ7xEFDPh3OdJWKbrQ%2FYKKrYo2KbrxU8GEhGRVMxIV0Wr%2FCeHTxE5Tm6lgydF0M9B%2BsUZgSyelIlBie7E4qRI5qfjkmoMikuK9smlMsq4dO%2F3j%2FSIkr%2FPL5gj3yf5eLbK16k4w2LACjo03ngGwikpM3fi7NhV6rUnN59kClfmcSUFvlSGeckgWrgjENnyRyC%2B4m87jxX5p9ORibOAItQxPqSR7IJuWZDRIpF85Q5X9PFzoVeM%2FBg46UuYtgr4JtlaLupwrP%2FkMOv9w%2FZx8wu%2FDGtwY6nAFEELTtoTUPSvjtF7bXFlNgWsJ1hWjxgItmRArQzNScYybo%2BCzyGt8VInVfUrZiSPkAWnLrmCRwj1Jtg7impvLuEDZyc%2BhnJ8AEslJD7pA8eeEpqhzS%2FkOSURUiMZwGIU3pZbwLhYGj0edzhgS23scyLycsrrB1FraXGnxJEDzAxGowm2YVENgJzLspcTahg6xlfD2q7u7Byxy1a%2FY%3D&X-Amz-Signature=393635ae1a5a823351a2dd2262a0ab52a8af0ef047a13570f06659bad7a3a221&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Human_Trafficking_Affidavit_for_Contractors.pdf%22&x-id=GetObject

Bid# 24-CR-014

*Response required

CERTIFICATE OF INSURANCE*

Please download the below instructions and then upload your Certificate of Insurance.

• Insurance_Specifications_fo...

*Response required

SUBCONTRACTOR INFORMATION*

Please download this form and provide a list of subcontractors that you intend to sub any portion of this project to in accordance with Florida Statute F.S.255.0515 and SREF 4.2 (d) (3). Upload the form here when completed.

• 2._Proposed_Subcontractor_F...

*Response required

SWORN STATEMENT UNDER SECTION 287.133(3)(A)*

Please download the below documents, complete, and upload.

• Sworn_Statement.pdf

*Response required

DRUG FREE WORKPLACE CERTIFICATION*

Please download the below documents, complete, and upload.

• Drug_Free_Workplace_Certifi...

*Response required

DEBARMENT FORM AD-1048*

Please download the below documents, complete, and upload.

• Debarment_Form_AD-1048.pdf

*Response required

PROOF OF YOUR FACTORY TRAINED AND CERTIFIED TECHNICIANS*

Upload here

*Response required

BUSINESS LEGAL ENTITY*

Provide evidence of five (5) years as the same business, legal entity as outlines in the Special Conditions

Section of this Invitation to Bid. Please upload documentation here.

*Response required 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