Vanderbilt_Beach_Library_Welcome_Sign_(Addendum_#3_Revision).pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

VANDERBILT BEACH LIBRARY WELCOME SIGN

Viviana Giarimoustas, Management Analyst II

Procurement Services Division

3295 Tamiami Trail,NAPLES, FL, 34112 viviana.giarimoustas@colliercountyfl.gov

(239) 252-4915

Quick Quote Title: Vanderbilt Beach Library Welcome Sign

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE AND BONDING REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Attachment A

1. QUICK QUOTE

Vanderbilt Beach Library Welcome Sign

Release Project Date: April 12, 2024

Pre-Proposal Meeting (Non-Mandatory): April 12, 2024, 9:25am

NA

Question Submission Deadline: April 17, 2024, 4:00pm

Response Submission Deadline: April 29, 2024, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Operations & Veterans Services Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

https://procurement.opengov.com/portal/collier-county-fl

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

5.1. Vanderbilt Beach Library Welcome Sign

Replacement of Ground Welcome Sign and post for Collier County Vanderbilt Beach Public Library

The Collier County Vanderbilt Beach Public Library requires the replacement of its welcome sign and posts, which was damaged by

Hurricane Ian. Pricing shall be all inclusive and include any additional costs such as bolts, permit, engineering, shipping etc. A proof of sign shall be submitted to the Library Division for approval.

This scope of work outlines the tasks and requirements for this project, including installation, removal, disposal, permit fees, and engineering fees if necessary for obtaining permits.

Pre-Project Tasks:

• Conduct a site assessment to evaluate the condition of the existing sign and the area for the new sign and posts placement.

• Obtain any necessary permits from local authorities and ensure compliance with all relevant regulations.

Removal and Disposal:

• Safely remove the existing damaged welcome sign and posts from the designated location.

• Properly dispose of the old sign in accordance with local environmental regulations.

Design and Engineering (if required):

• Collaborate with a qualified engineer to design the new welcome sign and posts, ensuring it meets all structural and safety requirements.

• Obtain engineering approvals and certifications, if necessary for permit issuance.

Sign Fabrication:

• Fabricate the new welcome sign using high-quality materials that are durable and resistant to weather conditions.

• Ensure that the design aligns with the library's branding and aesthetics.

Installation:

• Prepare the site for installing the new sign, including excavation, concrete foundation, and any necessary structural work.

• Install the new welcome sign securely and in accordance with the approved design and engineering specifications.

• Ensure proper alignment, leveling, and anchoring to withstand potential weather events.

The sign shall consist of:

A. Welded .090 Aluminum entry sign (48” Height x 72” Wide x 2” Depth)

B. The front face of the sign is to be painted with Essex Green.

C. The back side of the sign is to be painted white.

D. Sign will be placed on 2- 6” x 6” square aluminum posts with angled tops painted white.

E. Routed ½” t PVC Copy white Copy & Raised 2” wide.

F. White Border.

G. Collier County Palm Tree Logo with Public Library, Vanderbilt Beach Branch.

H. The overall height of the sign is to be 84” above ground.

I. Wood post to be cut down at ground level beforehand.

J. Welded aluminum posts with flat caps.

K. Proposed sign will require a pole cover with location address on the sign.

Permit Fees:

• Cover all permit application fees associated with obtaining the required permits for sign replacement.

• Handle all documentation and submissions necessary for permit approval.

Project Management:

• Appoint a project manager to oversee all aspects of the sign replacement project.

• Maintain open communication with the library staff and relevant authorities throughout the project.

Quality Assurance:

• Conduct inspections to ensure the sign meets the library's quality and safety standards.

• Make any necessary adjustments or improvements to address any deficiencies.

Cleanup and Site Restoration:

• Remove any debris or construction materials from the site upon project completion.

• Restore the site to its original condition or as approved by the library.

Project Completion:

• Ensure that all work is completed within the agreed-upon timeframe.

• Provide the library with all documentation, warranties, and maintenance instructions for the new sign.

Budget and Payment:

• Provide an all-inclusive lump sum price, including materials, labor, permit fees, and engineering fees, if applicable. (See Bid

Quote document)

This scope of work outlines the requirements for replacing the welcome sign at the Collier County Vanderbilt Beach Public Library. All parties involved should adhere to these specifications to ensure successful project completion.

See Attachment A document for Reference.

5.2. Vanderbilt Beach Library Welcome Sign

Replacement of Ground Welcome Sign and post for Collier County Vanderbilt Beach Public Library

The Collier County Vanderbilt Beach Public Library requires the replacement of its welcome sign and posts, which was damaged by

Hurricane Ian. Pricing shall be all inclusive and include any additional costs such as bolts, permit, engineering, shipping etc. A proof of sign shall be submitted to the Library Division for approval.

This scope of work outlines the tasks and requirements for this project, including installation, removal, disposal, permit fees, and engineering fees if necessary for obtaining permits.

Pre-Project Tasks:

• Conduct a site assessment to evaluate the condition of the existing sign and the area for the new sign and posts placement.

• Obtain any necessary permits from local authorities and ensure compliance with all relevant regulations.

Removal and Disposal:

• Safely remove the existing damaged welcome sign and posts from the designated location.

• Properly dispose of the old sign in accordance with local environmental regulations.

Design and Engineering (if required):

• Collaborate with a qualified engineer to design the new welcome sign and posts, ensuring it meets all structural and safety requirements.

• Obtain engineering approvals and certifications, if necessary for permit issuance.

Sign Fabrication:

• Fabricate the new welcome sign using high-quality materials that are durable and resistant to weather conditions.

• Ensure that the design aligns with the library's branding and aesthetics.

Installation:

• Prepare the site for installing the new sign, including excavation, concrete foundation, and any necessary structural work.

• Install the new welcome sign securely and in accordance with the approved design and engineering specifications.

• Ensure proper alignment, leveling, and anchoring to withstand potential weather events.

The sign shall consist of:

A. Welded .090 Aluminum entry sign (48” Height x 72” Wide x 2” Depth)

B. The front face of the sign is to be painted with Essex Green.

C. The back side of the sign is to be painted white.

D. Sign will be placed on 2- 6” x 6” square aluminum posts with angled tops painted white.

E. Routed ½” t PVC Copy white Copy & Raised 2” wide.

F. White Border.

G. Collier County Palm Tree Logo with Public Library, Vanderbilt Beach Branch.

H. The overall height of the sign is to be 84” above ground.

I. Wood post to be cut down at ground level beforehand.

J. Welded aluminum posts with flat caps.

K. Proposed sign will require a pole cover with location address on the sign.

Permit Fees:

• Cover all permit application fees associated with obtaining the required permits for sign replacement.

• Handle all documentation and submissions necessary for permit approval.

Project Management:

• Appoint a project manager to oversee all aspects of the sign replacement project.

• Maintain open communication with the library staff and relevant authorities throughout the project.

Quality Assurance:

• Conduct inspections to ensure the sign meets the library's quality and safety standards.

• Make any necessary adjustments or improvements to address any deficiencies.

Cleanup and Site Restoration:

• Remove any debris or construction materials from the site upon project completion.

• Restore the site to its original condition or as approved by the library.

Project Completion:

• Ensure that all work is completed within the agreed-upon timeframe.

• Provide the library with all documentation, warranties, and maintenance instructions for the new sign.

Budget and Payment:

• Provide an all-inclusive lump sum price, including materials, labor, permit fees, and engineering fees, if applicable. (See Bid

Quote document)

This scope of work outlines the requirements for replacing the welcome sign at the Collier County Vanderbilt Beach Public Library. All parties involved should adhere to these specifications to ensure successful project completion.

See Attachment A document for Reference.

6. INSURANCE AND BONDING REQUIREMENTS

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$500,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

https://apps.fldfs.com/bocexempt/

6.5. Automobile Liability

$500,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Performance and Payment Bonds

For projects in excess of $200,000, bonds shall be submitted with the executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award.

The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of

Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as “A-“ or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders’ surplus, all as reported in the most current Best Key Rating

Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038.

6.7. Addition Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Installation of Library Sign 1 1

TOTAL

8. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required