Valves Market Questionairre.docx

DEFENSE LOGISTICS AGENCY

LAND AND MARITIME

P.O. BOX 3990

COLUMBUS, OHIO 43218-3990

PROJECT: Valves- April 29, 2025 POC: Brandy.Warner@dla.mil

I. PROGRAM OVERVIEW:

DLA Land and Maritime is considering a solicitation and subsequent Award of an Indefinite Quantity Contract (IQC) or Long-Term Contract (LTC) for the item(s)/NSN(s) listed on the attached spreadsheet. As a potential supplier of these items, we are asking that you fill out this market survey to the best of your knowledge so that we can generate a realistic and beneficial solicitation.

III. POSSIBLE SCOPE:

Orders may be for Customer Direct shipments, DLA Direct (stock replenishment), or Foreign Military Sales (FMS) shipments, depending on the individual NSN requirements. First Destination Transportation (FDT) applies to all non-FMS shipments.

Indefinite Quantity Contract (IQC): These contracts are intended for use with item(s)/NSN(s) for which recurring demands are anticipated, and as a means of reducing the time and expense required to solicit and make repetitive individual awards. Establishment of an IQC Contract (called a “Basic Contract”) will permit future Purchase Requests to be awarded by issuing a delivery order against the basic contract. All terms, conditions, and pricing are negotiated/awarded up front with the basic, allowing the delivery order to be issued quickly. Most contract terms will be for a one (1) up to a three (3) year base period with the possibility of two (2), up to four (4) option years. The item(s)/NSN(s) on the contract will be ordered on each delivery order (DO) within stated minimum and maximum quantities, and on an as needed basis.

The delivery order quantities are estimated based on previous and forecasted demands, and the contractor will be guaranteed a minimum quantity as specified in the contract.

IV. BACKGROUND – Please complete sections below:

8(a) HUBZone

VOSB

SDVOSB

WOSB

EDWOSB

1. Is a three-year base period with single option years thereafter agreeable? |_| Yes |_| No

a. If no, please explain.

b. Indicate “ideal” or preferred base period.

|_| 1 |_| 2 |_| 3 |_| 4 |_| 5 |_| No preference (e.g. Number of Base Years does not affect Price)

c. The Government is considering a three-year base period with two one-year option periods.

d. Would the Government realize a cost savings if using a three-year base period? |_| Yes |_| No

i. How many years is your ideal base period?

|_| 1 |_| 2 |_| 3 |_| 4 |_| 5 |_| Number of Years does not affect price

ii. If Base Period is more than one year, would you be able to hold pricing steady for the entire period or would you require an annual price adjustment:

|_| Yes – I can hold my prices for the Base Period |_| No – I would require an annual price adjustment

e. How many option periods (assuming one-year in length) would you quote with a three-year base period?

|_| 1 |_| 2 |_| 3 |_| None

f. Would you prefer to have the pricing to be adjusted for the subsequent periods by a Fixed Price Annual Adjustment or using an Economic Price Adjustment (EPA) based on the Producer Price Index (PPI)?

|_| Annual Price Adjustment |_| Economic Price Adjustment (EPA)

g. If yes to EPA, do you have a recommended index(es) that is applicable to these items? If so, please provide the index and please provide an explanation as to why you feel it’s a good fit.

h. What components/raw materials are the primary drivers in the pricing of these items (i.e. steel, rubber, oil, plastics, etc.)?

V. GENERAL BUSINESS INFORMATION - Please complete sections below:

1. Are you a manufacturer or a dealer/distributor or both? |_| Manufacturer |_| Distributor |_| Both

a. If you are a dealer, can you provide all of these items, most of these items or are there only certain items that you can provide (e.g., you are a dealer/distributor for certain approved sources)?

b. If you are a manufacturer, do you quote through a distributor provide directly to the Government, or Both?

|_| Manufacturer quotes directly to Government |_| Quote through Distributor |_| Both

2. If your company is a large business, what opportunities do you foresee for small business participation?

3. Does your company have Electronic Data Interchange (EDI) capabilities, including order processing, invoicing, and electronic funds transfer. |_| Yes |_| No

VI. COMMERCIALITY -

The resultant solicitation will be issued as either a Commercial (FAR Part 12) or Non-Commercial (FAR Part 15) procurement. In order for us to determine if an item is commercial, we need you to provide the types of documentation specified within the Market Survey questionnaire. Based on that documentation, the government will determine if your items are commercial per the definition found at FAR 2.101(b). It is your responsibility to provide the data that helps the Contracting Officer make that determination.

The following website includes questions frequently asked to the DCMA Commercial Item Group (CIG):

https://www.dcma.mil/Commercial-Item-Group/FAQs/

Indicate commercial applicability for individual NSNs on spreadsheet.

1. If your company willing and able to provide evidence of commercial sales and support needed to verify price reasonableness? |_| Yes |_| No

In order to substantiate your claim to the Government or Prime Contractor, here are samples of types of data you should be willing and ready to provide:

a) Prior non-government sales data of the proposed item for non-governmental purposes, including the name of the customer and the end use of the item that was sold

b) Evidence of the proposed item (or the item from which the proposed item evolved from) was sold, leased, licensed, or offered for sale; an advertisement on a website does not constitute an “offer”

c) Information and descriptions of similar item(s) that are customarily used by the general public for nongovernmental purposes

d) Relevant sales data of similar item(s) sold to non-governmental entities for non-governmental purposes 5. Prior signed DoD PCO CID for the proposed item (not a FAR part 12 - SF1449 commercial contract); if you do not have a copy of the signed CID, provide the contract number and military department, defense agency, or other DoD component that rendered such determination, and if available, a Government point of contact

e) Market Research results (if prime determining commerciality for its subcontracted item(s)): market prices of same or similar items and publicly available data of similar items and/or with the same modifications (evidence of customarily available)

f) Market Industry data showing how and by who the same or similar items are used for nongovernmental purposes

g) Technical Analysis of the differences between the proposed item and the commercial comparison item(s)

VII. COST OR PRICING DATA OR INFORMATION OTHER THAN COST OR PRICING DATA:

The following pertain to the requirement for certified Cost or Pricing Data or Information Other Than Cost or Pricing Data. For contracts estimated over $2,000,000*, certified Cost or Pricing Data “may” be required. Contractors are greatly encouraged to view the sample format found at http://www.dcaa.mil to understand the in-depth information required for submission. Certified Cost or Pricing Data is not required for commercial item(s)/NSN(s). However, it is the contracting officer’s authority to determine an item(s) commercial or not. A failure to provide adequate cost or pricing data upon request by the Contracting Officer may result in the solicitation being cancelled with no award being made.

1. Do you fully understand these requirements for Certified Cost or Pricing Data or Information Other Than Cost or Pricing Data requirements? |_| Yes |_| No

2. If required, will you be able to provide such Certified Cost or Pricing Data: or Information Other Than Cost or Pricing Data requirements? |_| Yes |_| No

a. If No, please explain why your company cannot or will not provide the CCPD\

i. Lack of capability |_|

ii. Lack of capability due to business size |_|

iii. Not willing to go through this exercise |_|

iv. Other, please explain

b. Have you provided Certified Cost or Pricing Data to DLA before? |_| Yes |_| No

i. If yes please provide the Most recent Contract Number or Audit Number where your company provided the CCPD: Contract Number , Audit Number

3. If you are a dealer, you will be required to obtain Certified Cost or Pricing Data from the actual manufacturer. |_| Yes |_| No

IX. FINAL COMMENTS:

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