vaccination services RFR.pdf

Updated: March 15, 2016

ISSUE DATE:

Purchasing Department Soldiers’ Home in Holyoke

Address 110 Cherry St

City, State Zip Code Holyoke, MA, 01040

Procurement Contact Person David Sharrow

Telephone Number 413-532-9475 ext 532-1132

Fax Number

E-Mail Address David.sharrow@massmail.state.ma.us

RFR Name/Title VACCINATION SERVICES 2018

RFR Number

COMMBUYS Bid Number

1. Description or Purpose of Procurement:

The Soldiers’ Home in Holyoke is looking for a Vendor, with demonstrated proof of being a

Certified Vaccinator, to provide vaccination services to our Veterans. All services will be direct billed between the vendor and the Veterans (Insurance or Direct Billed). No charges will be billed to the Soldiers’ Home.

2. Applicable Procurement Law

Check

Appropriate

Box (“X”):

Type of Purchase Applicable Laws

Executive Branch Goods and Services

Goods and Services MGL c. 7, § 22; c. 30, § 51, § 52; 801

CMR 21.00

Human and Social Services MGL c. 7, § 22, § 22N; c. 30, § 51, § 52;

801 CMR 21.00; 808 CMR 1.00

Legal Services MGL c. 30, § 51, § 52 and § 65; c. 7, § 22;

and 801 CMR 21.01(2) (b)

Grants MGL c. 7A, § 7; St. 1986 c. 206, § 17; 815

CMR 2.00

3. Acquisition Method:

Check All Applicable (“X”): Category

Fee-For-Service

Outright Purchase

Rental (not to exceed 6 months)

Term Lease

License

Other: As needed mailto:David.sharrow@massmail.state.ma.us

REQUEST FOR RESPONSE

Vaccination Services 2018

RFR #______ / COMMBUYS Bid# ______

4. Whether Single or Multiple Contractors are Required for Contract:

Check One (“X”):

Single Contractor

Multiple Contractors

a. Estimated Number of Awards

The target maximum number of Contractors is One; the Purchasing Department may award more or fewer contracts, if it is in the best interests of the Commonwealth to do so.

5. Entities Eligible to Use the Resulting Contract

Check One

(“X”):

Eligible Entities

Limited User Contract – Restricted to Use by Defined Entities Only. Any

Contract(s) resulting from this Bid will be open for use by the issuing Purchasing

Department and the following other entities:

The Purchasing Department reserves the right to add or remove additional authorized users during the contract term.

Limited User Contract – Restricted to Use by Issuing Entity Only.

6. Expected Duration of Contract (Initial Duration and any Options to Renew):

Contract

Duration Number of Options

Number of

Years/Months

Initial

Duration

1 Year

Renewal

Options

3 options to renew for 1 year each

Total

Maximum

Contract

Duration

4 Years

7. Anticipated Expenditures, Funding or Compensation:

Estimated Value of Procurement: $0.00

8. Contract Performance:

-Range of vaccinations provided

-Availability to provide vaccination services

9. Scope of Services:

-Comprehensive vaccination services for the Veterans of the Soldiers’ Home to be direct billed to the Veteran’s Insurance or the Veteran directly.

Performance Measures:

-Availability to perform vaccination services when needed.

10. Small Business Purchasing Program

This is a Small Procurement targeted to verified small businesses participating in the Commonwealth's

Small Business Purchasing Program (SBPP). The Department intends to award a contract to one or more

SBPP-participating businesses verified through COMMBUYS who submits a quote that meets or exceeds the best value requirements. Subcontracting in SBPP procurements is limited to no more than 20% of the total value of the contract, unless it is with another verified SBPP participant. If it is determined that there is inadequate SBPP capacity, or no SBPP-participating vendors provide a responsive quote, the

Department may award the solicitation to vendors who submitted responses and are not participating in the SBPP. To determine eligibility and to participate in the SBPP, please review the eligibility criteria and general program information at www.mass.gov/sbpp.

11. Supplier Diversity Plan (SDP) Plan

12. Environmentally Preferable Products

Products and services purchased by state agencies must be in compliance with Executive Order 515, issued October 27, 2009. Under this Executive Order, Executive Departments are required to reduce their impact on the environment and enhance public health by procuring environmentally preferable products and services (EPPs) whenever such products and services perform to satisfactory standards and represent best value, consistent with 801 CMR 21.00. In line with this directive, all Contracts, whether departmental or statewide, must comply with the specifications and guidelines established by OSD and the EPP Program. EPPs are considered to be products and services that help to conserve natural resources, reduce waste, protect public health and the environment, and promote the use of clean technologies, recycled materials, and less toxic products. Bid responses must identify how a contractor meets these goals.

13. Evaluation Criteria

Contractors must submit responses that meet all the submission requirements of the RFR. Only responsive proposals that meet the submission requirements will be evaluated, scored and ranked by the evaluation team according to the evaluation criteria. Additional information may be requested for evaluation purposes.

14. Instructions for Submission of Responses:

Only electronic quotes submitted via COMMBUYS will be accepted in response to this RFR. Responses must be sent via the “Create Quote” functionality contained in COMMBUYS. For instructions concerning how to submit a Quote, please see Appendix B.

Any submission which fails to meet the submission requirements of the RFR will be found non-responsive without further evaluation unless the evaluation team, at its discretion, determines that the non-compliance is insubstantial and can be corrected. In these cases, the evaluation team may allow the vendor to make minor corrections to the submission.

15. Estimated Procurement Calendar

Procurement Activity Date Time

Bid Release Date 9/24/2018 12:00 pm

Deadline for Quotes/Bid Responses (“Bid

Opening Date/Time” in COMMBUYS)

10/5/2018 3:00 pm

Notification of Apparent Successful

Bidder(s) (Estimated)

10/9/2018

Estimated Contract Start Date 11/1/2018

Bidders are required to monitor COMMBUYS for changes to the procurement calendar for this Bid.

c.Quotes (Bid Responses) Deadline (Bid Opening Date/Time)

See the Quotes (Bid Responses) Deadline (Bid Opening) Date and Time indicated in the Estimated

Procurement Calendar (above).

d. Estimated Contract Start Date

This is the approximate start date. The actual start date will be the Contract Effective Date which is the date the Contract is executed by the parties.

16. Required Forms

Responses to this RFR must contain the following documents:

Check if applicable (“X”)

Form/Document Notes/Instructions (If any)

Commonwealth Terms & Conditions Wet Ink Signature

Required

Request for Taxpayer Identification Number &

Certification (Massachusetts Substitute W-9

Wet Ink Signature

Check if applicable (“X”)

Form/Document Notes/Instructions (If any)

Form)

Standard Contract Form and Instructions Wet Ink Signature

Contractor Authorized Signatory Listing Wet Ink Signature

Authorization for Electronic Funds Transfer Electronic Submission

Additional Environmentally Preferable

Products/Practices

Electronic Submission

Supplier Diversity Plan Form 1 (SDP Plan

Commitment)

Electronic Submission

Prompt Payment Discount Form Electronic Submission

Business Reference Form Electronic Submission

The above attachments are available as part of the Bid record on COMMBUYS

(WWW.COMMBUYS.COM).

17. RFR Attachments

Appendix A: Required Specifications [LOCATED ON OSD’S FORMS PAGE:

http://www.mass.gov/anf/budget-taxes-and-procurement/oversight-agencies/osd/osd-forms.html]

Appendix B: Electronic Quote Submission Instructions

[http://www.mass.gov/anf/docs/osd/forms/instructions-for-vendors-responding-to-bids.docx] http://www.commbuys.com/ http://www.mass.gov/anf/budget-taxes-and-procurement/oversight-agencies/osd/osd-forms.html