Vac-Con_Sole_Source_4_Locations_07.21.2026.pdf

This is a sole source authorization letter from Vac-Con, Inc., dated July 21, 2026, confirming the designated supplier relationship for a Florida municipality. The letter establishes Southern Sewer Equipment Sales as the exclusive authorized Vac-Con dealer for sales, parts, and service throughout Florida, excluding the Florida Panhandle. Southern Sewer Equipment Sales operates from four locations: Fort Pierce, Orlando, Doral, and Jacksonville. The authorization covers all Vac-Con product lines, including truck trailers and asphalt recyclers used by the City. This sole source arrangement is necessary to maintain manufacturer warranty requirements and ensure compliance with Vac-Con's warranty terms.

Vac-Con's warranty structure stipulates that parts warranties are available only on original equipment manufacturer (OEM) parts purchased through authorized dealers, and warranties are non-transferable. The manufacturer assumes no liability for repairs performed by unauthorized parties; all maintenance and repairs must be completed by Vac-Con, its authorized dealers, or company employees to preserve warranty coverage. This arrangement protects the City's equipment investment while ensuring equipment reliability through qualified service providers and genuine parts availability across the four designated service locations.