VA701-17-R-0092-00002001.doc

VA701-17-R-0092 Questions and Answers 11/16/2017 – 00002

Question: 1 - Site Visit Date What is the date of the site visit?

The site visits are Thursday, October 26, 2017 - See Section L.1(f) and L.7 of the solicitation

Question: 2 - Site Visit Is the site visit mandatory?

Site visits are mandatory - See Section L.1(f) of the solicitation

Question: 3 - Proposal Due Date Can you clarify when the proposal is due? Page one states 12/01/2017 at 4:00PM EST and page 83 states 11/17/2017 at 4:00PM EST.

Proposals are due 12/01/2017 at 4:00PM ET. Page 83 regarding Past Performance information will be updated via Amendment 00001.

Question: 4 - Number of site visit people For those CVE JVs may 3 people from each JV member attend the site visit?

Please see revised RFP – Amendment 00001 – VA is allowing a maximum of four (4) individuals at the site visit for each Offeror. This number includes any partners and subcontractors and is the maximum for any Joint Venture.

Question: 5 - Site Visit Attendee Registration Are we required to register or submit site visit attendee information prior to site visit date?

No.

Question: 6 - PPQ Deadline Please confirm deadline for the VA to have received all completed past performance questionnaires.

Deadline to receive Past Performance information is 12/01/2017 at 4PM ET. Please see revised RFP and revised Attachment J-14 via Amendment 00001.

Question: 7 - Past Performance Questionnaires If submitting as Joint Venture, how many Past Performance Questionnaires are required of each JV member?

The Offeror shall provide no more than the five (5) examples of past performance, even in the instance of the Offeror being a Joint Venture (JV). If the Offeror is a JV, each party shall have a minimum of two (2) projects included in Volume 2. This language has been updated in the attached Revised RFP – Section L.1(g)2.

Question: 8 - Price Proposal Section B.2 on page 6 of the solicitation states “Provide a firm-fixed price for services…” but in section M.2.1 on page 90 you state “There is no pricing information being requested or evaluated. Can you confirm whether we are required to submit a price proposal to you on December 1st, 2017?

ESCOs are not required to submit a price proposal, or TO Schedules, at this time. The ESPC contract, when awarded, will be Firm Fixed Price. Please note, the language in Section M.2.1 has been revised via Amendment A00001. Additionally, VA has added Volume IV Financial Qualifications and Risk to Section L.1(g)4 and as an evaluation factor in Section M2.5.

Question: 9 - Number of sections in Volume 1 Section L.1 Volume 1 instructions pages 81-82. There is a total of 6 bullet pointed sections in this Volume. Bullet 6 which begins, “Subcontracts – Offerors shall provide an outline of how the effort required by the solicitation…” is not include in M.2.2 Evaluation factor 1 on page 90 of the solicitation, and seems like it should be part of the Project Management Approach (Volume 1 Section 4). Can you verify the number of sections in volume 1 of the proposal?

Bullet 6, “Subcontracts” has been removed from the RFP – please see revised RFP via Amendment A00001 for updated language. There are four (4) sections within Volume I. Please note, language within Section C of the Volume I requirements (L.1(g)1c) and Evaluation Criteria (M.2.2(c)) has changed via Amendment A00001.

Question: 10 - Reps & Certs Volume 4 Section b on page 84 of the solicitation, states to include, “Any proposed terms and conditions and/or assumptions upon which the proposal is predicated.” Is this where you would like us to provide our Representations & Certifications?

Yes, however via the revised RFP in Amendment A00001, the Volume for Representations and Certifications shall be Volume V. Volume IV shall be titled Financial Qualifications and Risk.

Question: 11 - ESCO Qualification Requirement Volume 1 Tab 3 on page 81 of the solicitation is titled, “ESCO’s Qualifications for performing an Investment Grade Audit (see Section H for IGA requirements).” Please verify what information you want us to provide here regarding the proposal to be submitted on December 1st, 2017, as section H requirements reference the Preliminary Assessment.

Please see Proposal Preparation Instructions – Section L.1(g) of the solicitation and corresponding Section M Evaluation Criteria.

Question: 12 - Standard Finance Offer Template Are we required to submit Attachment J-12 called “Standard Finance Offer Template” as part of Volume 1 Tab 5 - Financial requirements?

No.

Question: 13 - PPQ Submission Deadline Attachment J-14 states that the submission date for PPQ’s is November 1st, 2017. Please verify that you want all PPQ’s submitted via email to Janice.shahan@va.gov and Kathleen.Klotzbach@va.gov by November 1st, 2017 @ 4:00PM EST.

Submission date for PPQs is 12/01/2017 at 4PM ET. Please see attached Revised Attachment J-14.

Question: 14 - Teaming Agreement Will the government accept a binding, clearly articulated Teaming Agreement between an SDVOSB contractor and a DOE Qualified ESCO to meet the DOE qualification requirement in the solicitation?

The SDVOSB contractor must be on the DOE Qualified ESCO List of Energy Service Companies. Please reference Section L.1(e) of the solicitation for Minimum Qualifications. Any proposed JV arrangement, including any teaming agreements, requires that both parties be on the DOE Qualified ESCO List.

Question: 15 - Electrical - One Line Is there a single line electrical diagram available for the hospitals infrastructure that would include solar?

Yes, please find attached pdf drawing in folder Q15.

Question: 16 - Electrical - Load What is the hospitals minimum electrical load, net of Solar PV contribution?

Please find attached documents in folder Q16.

Question: 17 - Electrical - Load Is there an (8760) annual electrical load profile available for the hospital?

The Medical Center does not have 8760 profile. Please find attached spreadsheet in folder Q17.

Question: 18 - Standard Size On page 72 of 92 of the main solicitation, K.2 52.204-8 Annual Reps and Certs, item (2) lists the standard size at $15M. Is this correct?

The correct Standard Size is $38.5M.

Question: 19 - TC Identifiers Attachment J-3 lists the ESPC Technology Categories (TCs). Attachment J-15 provides the VISN 21 “Wish List” of ECMs, with each ECM identified by a TC#. However, the TC#s listed in Attachment J-15 do not correlate directly to the ESPC TCs described in Attachment J-3. Question: Will the Government please clarify the TC identifiers listed in Attachment J-15 – can these TCs be re-defined to correlate with the TCs described in Attachment J-3 or are the TCs stand-alone identifiers used for chronological ordering of the ECMs?

Please reference TCs in Attachment J-15 for the Las Vegas ECMs

Question: 20 - Additional Scope of Work The VA has outlined specific ECMs for this ESPC that are essential to advance the VISN’s energy goals. Would the VA consider adding additional facilities/sites to the scope of work, if necessary, to expand the energy savings opportunities that can be leveraged to offset the longer paybacks associated with the desired ECMs?

This is Las Vegas specific ESPC only. We are limited to the Campus only.

Question: 21 - Details of Solar PV Power Generation.

1. Please provide details on the solar PV power generation.

a. Connected kW – AC and DC. Total of 4,363 kW/AC & 5,062 kW/DC, our solar PV have three different designations:

b. Carport (2,636KW/AC & 3,059.1KW/DC)

c. Ground Mount (1577.33kW/AC & 1800.48kW/AC)

d. Water Tank (172.4kW/AC & 200.2 kW/DC).

b. Please provide details of interconnection or PPA documents. Please see attached CO3-Standby Service Agreement in folder Q21.

c. Description of connection points. Include riser diagrams if possible. Please see attached pdf drawing in folder Q15.

d. Generation available by year. Please see attached folder Q21.

e. Generation used by year. Please see attached folder Q21.

If more available than used – why? The General Contractor is still in the process of tweaking our solar production. The Solar PV was not generating in March 2017, few days in April, and wasn’t generating in May of 2017.

Our Solar PV was commissioned last year. The first online timestamp was Dec 28, 2016.

f. Hourly generation for 1 day for January, April, July and October. Please find attached documents in folder Q21.

g. Current maintenance procedures and annual cost. There’s service maintenance contract in place, service response time has been established, and scheduled cleaning twice a year, and the annual cost is $116,500.

Please see attached documents in folder Q21.

Question: 22 - Electrical Bill History Please provide copy of the hospital’s last 12 months of electrical bills or at a minimum a table with kWh, peak kW (on and off peak if billed for both), RKVA, Fuel Cost, etc. Please include a breakdown of cost if bill copies are not provided.

Please see attached documents in folder Q22.

Question: 23 - Interval Electrical Data Please provide, if available, interval electrical data for 1 day for January, April, July and October.

Please see attached documents in Folder Q23.

Question: 24 - Natural Gas Bill History Please provide natural gas bills for the past year.

Please see attached pdf file in folder Q24.

Question: 25 - Schedule and Financing Plan for Operating Room AC Project What is the schedule (design to completion) for the project to break out the Operating Room (OR) AC? What is the financing plan for this project?

Based of the AE schedule, Construction is anticipated to be completed in 120 days from NTP. This is a SCIP approved project, projected to be awarded hopefully, by the later part of FY18 1st Qtr., if not FY 18 2nd Qtr. This project has already been submitted currently under Network Contracting Office for review.

Question: 26 - Reason for excluding OR AC from main HVAC System What are the drivers for taking the OR AC off the main HVAC system?

The VASNHS Medical Center utilizes a single chilled water loop to feed all areas of the hospital, including HVAC and equipment. Imaging equipment (MRI, CT, PET/CT) require strict tolerances in water temperature to support usage and maintenance. Water temperature deviate from these tolerances during increased energy drawn by HVAC and chiller maintenance activities, affecting the usage of imaging modalities and the integrity of the MRI helium reserve.

Question: 27 - Load information for OR AC project Please provide load information regarding the OR AC project. How much load be taken off the existing system?

The new operating criteria for the new OR chiller system. The new chilled water system will consist of one (1) chiller having five (5) eighty-five (85) nominal ton chiller modules with five (5) remote air cooled condensers, primary, secondary and tertiary circulation pumps, water treatment systems, air elimination, expansion compensation and distribution systems.

Question: 28 - 2017 Energy Audit If possible, please provide the energy audit that was completed earlier this year.

Facility Engineering Service prefer we don’t provide the Energy Audit. Engineering Service prefers that each of the ESCO provide their recommendation based on their own analysis and recommend the best solution providing new technology and not to rely on the Energy Audit.

Question: 29 - Oral Presentations I acknowledge the date has passed for RFI's, but with the holidays fast approaching, will the oral presentations be deferred until January?

Dates for Oral Presentations have yet to be determined. ESCOs will be provided with at least a two week notice of the scheduled dates.

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