VA249-15-L-0145 P00010_1.docx
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- Solicitation number
- VA24915L0145
About this file
This document is a Sources Sought Notice for a lease extension for a Department of Veterans Affairs (VA) Vet Center in Charleston, WV. The VA intends to award a 3-year lease extension to The Northgate Trust from 1/1/2027 to 12/31/2029, utilizing a sole source lease award under GSAM Part 570.402. The lease covers approximately 4,788 rentable square feet of office space located at 200 Tracy Way, with a term structure of 1-year firm and 2-years non-firm.
The solicitation (VA249-15-L-0145) invites alternative space proposals within a specific delineated area of Charleston, WV. Interested parties must submit written statements of capability via email to Tammy Buckwalter (tammy.buckwalter@va.gov) by August 29, 2025, at 10:00 AM EST. The VA will evaluate potential alternative spaces based on economic advantages and total relocation costs, including physical move expenses, tenant improvements, and infrastructure replication. The notice emphasizes that submission does not guarantee lease award, and the government retains discretion in the procurement process.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| 3 Year Extension | Charleston Vet Center | 1/1/2027-12/31/2029 | |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 25405 |
| SOLICITATION NUMBER* |
| VA249-15-L-0145 |
| RESPONSE DATE/TIME/ZONE |
| 08-29-2025 10:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| X1AA |
| NAICS CODE* |
| 531120 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
VAMC (613)
VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405
POINT OF CONTACT*
Lease Contract Specialist Tammy Buckwalter tammy.buckwalter@va.gov 304-263-0811
PLACE OF PERFORMANCE
| ADDRESS |
| 200 Tracy Way |
Charleston, WV
| POSTAL CODE |
| 25311 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://va.gov/ |
| URL DESCRIPTION |
| Veterans Affairs Home Page |
DESCRIPTION
DEPARTMENT OF VETERANS AFFAIRS (VA) ADVERTISEMENT FOR SUCCEEDING LEASE ACTION
The Department of Veterans Affairs (Government) intends to award a 3 Year Extension to The Northgate Trust, under the authority of General Services Acquisition Manual (GSAM) Part 570.402. This regulation authorizes use of the sole source lease awards where it is determined that award to any other location would result in substantial duplication of costs to the Government that are not expected to be recovered through competition.
THIS ADVERTISEMENT IS NOT A REQUEST FOR LEASE PROPOSALS- However, any party who believes it can provide a facility that would satisfy the above requirements, is invited to submit a written statement of capability to do so, with evidence to support its claim. Responses received will be considered solely for the purpose of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs incurred by responding to this advertisement. This advertisement does not obligate the Government to award to any lease contract.
The Department of Veterans Affairs currently occupies clinical and related space at 200 Tracy Way, Charleston, WV 25311 in a lease that expires 12/31/2026. To satisfy the VA mission requirements, the current Veterans Center must remain operational.
Term: 3-years; 1-year firm term, 2-years non-firm term.
Space Availability: The space must be available for occupancy by 1/1/2027.
Rentable Square Feet: Approximately 4,788 Square Feet of Office Space.
Location: To be considered, space must be within the following delineated area:
North- US 119-Spring Street- Bullitt Street- Slack Street; Barlow Drive South- Greenbrier Street- Kanawha Boulevard East- Keystone Drive, Airport Rd- Greenbrier Street West- Kanawha Boulevard The Government will consider alternative space if it is economically advantageous, and that otherwise the Government intends to pursue a sole source acquisition. In making this determination, the Government will consider, among other things, the availability of alternate space that potentially can satisfy the Government's requirements as well as all costs likely to be incurred through relocating such as physical move costs, replication of tenant improvements and telecommunications infrastructure, and non-productive agency downtime. The Government will consider leased space located in another existing building providing all costs mentioned above can be offset by competition.
Affirmative responses to this advertisement: Interested parties are invited to submit the above notice and evidence via email to (tammy.buckwalter@va.gov) no later than Friday, August 29, 2025 at 10:00 AM EST. Telephone responses shall not be accepted.
RESPONDENTS ARE ADVISED THAT THE VA ASSUMES NO RESPONSIBILITY TO AWARD A LEASE BASED UPON ANY AFFIRMATIVE RESPONSE TO THIS ADVERTISEMENT.
-END OF DOCUMENT-
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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