S06 - 36C10A24Q0087 Revised RFQ A0001 - AITC Generators Maintenance 6.11.24.docx

AITC Generator Maintenance Request for Quotation No.: 36C10A24Q0087

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TAC

F367449-24-0000208

36C10A24Q0087 06-11-2024 Marcus Rivers 512-981-4119 06-12-2024

9:00 AM

EDT

36C10A Department of Veterans Affairs Technology Acquisition Center Procurement Services G 23 Christopher Way Eatontown NJ 07724

X

811310 $12.5 Million

N/A

See Schedule

36C10A Department of Veterans Affairs Technology Acquisition Center Procurement Services G 23 Christopher Way Eatontown NJ 07724

Y Department of Veteran Affairs Financial Services Center P.O. Box 149971

Austin TX 78714-8971

(877) 353-9791

See CONTINUATION Page Austin Information Technology Center (AITC) Emergency/Non-Emergency Generators Repairs and Parts

See Section B.1 - Schedule of Supplies and Services

See Continuation Pages

F367449-24-0000208 Obligation Number: TBD

LORI L. WALKER

36C10A24Q0087

SECTION B – CONTINUATION OF SF 1449 BLOCKS B.1 SCHEDULE OF SUPPLIES AND SERVICES

Base Period: AITC Emergency/Non-Emergency Generators Services, Repairs and Parts for the AITC, located in Austin, Texas (TX).

FOB/Inspection/Acceptance:

Destination Period of Performance:

June 17, 2024 through June 16, 2025 PSC: J028 (Applies to All CLINs) iFAMS Obligation No.: TBD Service Address:

1615 Woodward Street Austin, TX 78748 Contracting Officer Representative (COR):

Will be provided at time of award.

Alternate Point of Contact:

Will be provided at time of award.

NSP – Not Separately Priced NTE – Not to Exceed

Firm-Fixed-Price (FFP) Tasks – Base Year

IAW PWS Tasks: 5.1 through 5.6

IAW PWS Task: 5.1.1 Delivery: Monthly

IAW PWS Task: 5.5 Delivery: Two weeks, ARO

IAW PWS Task: 5.5 Delivery: Two weeks, ARO

IAW PWS Tasks: 5.6 through 5.9

- Includes Labor and Materials

IAW PWS Task: 5.8 Delivery: Quarterly

IAW PWS Task: 5.8 Delivery: Upon Request

Occurs once every two years, includes labor and materials

IAW PWS Task: 5.9 Delivery: Upon Request

IAW PWS Task: 5.10

IAW PWS Task: 5.10

IAW PWS Task: 5.10.1 Delivery: Weekly

IAW PWS Task: 5.10.1 Delivery: Upon Request

IAW PWS Task: 5.10.3 & 5.10.4 Delivery: Due after Early-Year Load Test is complete

IAW PWS Task: 5.10.3.1 Delivery: Due after Analysis Test is complete

IAW PWS Task: 5.10.3.2 Delivery: Due after IR Scanning Test is complete

Time and Materials (T&M) Tasks – Base Year

IAW PWS Task 5.11 -Not to Exceed 300 Hours

IAW PWS Task 5.11 -Not to Exceed 600 Hours

IAW PWS Task 5.11 -Not to Exceed 600 Hours

IAW PWS Task 5.11 Delivery: Due prior to repair for VA PM, COR, and CO approval. Final report due after repair

IAW PWS Task 5.12

Option Period One: AITC Emergency/Non-Emergency Generators Services, Repairs and Parts for the AITC, located in Austin, TX.

FOB/Inspection/Acceptance:

Destination Period of Performance:

June 17, 2025 – June 16, 2026 PSC: J028 (Applies to All CLINs) iFAMS Obligation No.: TBD Service Address:

1615 Woodward Street Austin, TX 78748 Contracting Officer Representative (COR):

Will be provided at time of award.

Alternate Point of Contact:

Will be provided at time of award.

NSP – Not Separately Priced NTE – Not to Exceed

Option Period One: Option for an additional 12-months of AITC Emergency/Non-Emergency Generators Services, Repairs and Parts IAW FAR 52.217-9, “Option to Extend the Term of the Contract”

IAW PWS Tasks: 5.1 through 5.6

IAW PWS Task: 5.1.1 Delivery: Monthly

IAW PWS Task: 5.5 Delivery: Two weeks, ARO

IAW PWS Task: 5.5 Delivery: Two weeks, ARO

IAW PWS Tasks: 5.6 through 5.9

- Includes Labor and Materials

IAW PWS Task: 5.8 Delivery: Quarterly

IAW PWS Task: 5.8 Delivery: Upon Request

Occurs once every two years, includes labor and materials

IAW PWS Task: 5.9 Delivery: Upon Request

IAW PWS Task: 5.10

IAW PWS Task: 5.10

IAW PWS Task: 5.9 & 5.10.1 Delivery: Weekly

IAW PWS Task: 5.10.1 Delivery: Upon Request

IAW PWS Task: 5.10.3 & 5.10.4 Delivery: Due after Early-Year Load Test is complete

IAW PWS Task: 5.10.3.1 Delivery: Due after Analysis Test is complete

IAW PWS Task: 5.10.3.2 Delivery: Due after IR Scanning Test is complete

Time and Materials (T&M) Tasks – Option Period One

IAW PWS Task 5.11 -Not to Exceed 300 Hours

IAW PWS Task 5.11 -Not to Exceed 600 Hours

IAW PWS Task 5.11 -Not to Exceed 600 Hours

IAW PWS Task 5.11 Delivery: Due prior to repair for VA PM, COR, and CO approval. Final report due after repair

IAW PWS Task 5.12

Option Period Two: AITC Emergency/Non-Emergency Generators Services, Repairs and Parts for the AITC, located in Austin, TX.

FOB/Inspection/Acceptance:

Destination Period of Performance:

June 17, 2026 – June 16, 2027 PSC: J028 (Applies to All CLINs) iFAMS Obligation No.: TBD Service Address:

1615 Woodward Street Austin, TX 78748 Contracting Officer Representative (COR):

Will be provided at time of award.

Alternate Point of Contact:

Will be provided at time of award.

NSP – Not Separately Priced NTE – Not to Exceed

Option Period Two: Option for an additional 12-months of AITC Emergency/Non-Emergency Generators Services, Repairs and Parts IAW FAR 52.217-9, “Option to Extend the Term of the Contract”

IAW PWS Tasks: 5.1 through 5.6

IAW PWS Task: 5.1.1 Delivery: Monthly

IAW PWS Task: 5.5 Delivery: Two weeks, ARO

IAW PWS Task: 5.5 Delivery: Two weeks, ARO

IAW PWS Tasks: 5.6 through 5.9

- Includes Labor and Materials

IAW PWS Task: 5.8 Delivery: Quarterly

IAW PWS Task: 5.8 Delivery: Upon Request

Occurs once every two years, includes labor and materials

IAW PWS Task: 5.9 Delivery: Upon Request

IAW PWS Task: 5.10

IAW PWS Task: 5.10.1 Delivery: Weekly

IAW PWS Task: 5.10.1 Delivery: Upon Request

IAW PWS Task: 5.10.3 & 5.10.4 Delivery: Due after Early-Year Load Test is complete

IAW PWS Task: 5.10.3.1 Delivery: Due after Analysis Test is complete

IAW PWS Task: 5.10.3.2 Delivery: Due after IR Scanning Test is complete

Time and Materials (T&M) Tasks – Option Period Two

IAW PWS Task 5.11 -Not to Exceed 300 Hours

IAW PWS Task 5.11 -Not to Exceed 600 Hours

IAW PWS Task 5.11 -Not to Exceed 600 Hours

IAW PWS Task 5.11 Delivery: Due prior to repair for VA PM, COR, and CO approval. Final report due after repair

IAW PWS Task 5.12

Option Period Three: AITC Emergency/Non-Emergency Generators Services, Repairs and Parts for the AITC, located in Austin, TX.

FOB/Inspection/Acceptance:

Destination Period of Performance:

June 17, 2027 – June 16, 2028 PSC: J028 (Applies to All CLINs) iFAMS Obligation No.: TBD Service Address:

1615 Woodward Street Austin, TX 78748 Contracting Officer Representative (COR):

Will be provided at time of award.

Alternate Point of Contact:

Will be provided at time of award.

NSP – Not Separately Priced NTE – Not to Exceed

Option Period Three: Option for an additional 12-months of AITC Emergency/Non-Emergency Generators Services, Repairs and Parts IAW FAR 52.217-9, “Option to Extend the Term of the Contract”

IAW PWS Tasks: 5.1 through 5.6

IAW PWS Task: 5.1.1 Delivery: Monthly

IAW PWS Task: 5.5 Delivery: Two weeks, ARO

IAW PWS Task: 5.5 Delivery: Two weeks, ARO

IAW PWS Tasks: 5.6 through 5.9

- Includes Labor and Materials

IAW PWS Task: 5.8 Delivery: Quarterly

IAW PWS Task: 5.8 Delivery: Upon Request

Occurs once every two years, includes labor and materials

IAW PWS Task: 5.9 Delivery: Upon Request

IAW PWS Task: 5.10

IAW PWS Task: 5.10

IAW PWS Task: 5.8 & 5.10.1 Delivery: Weekly

IAW PWS Task: 5.10.1 Delivery: Upon Request

IAW PWS Task: 5.10.3 Delivery: Due after Early-Year Load Test is complete

IAW PWS Task: 5.10.3.1 Delivery: Due after Analysis Test is complete

IAW PWS Task: 5.10.3.2 Delivery: Due after IR Scanning Test is complete

Time and Materials (T&M) Tasks – Option Period Three

IAW PWS Task 5.11 -Not to Exceed 300 Hours

IAW PWS Task 5.11 -Not to Exceed 600 Hours

IAW PWS Task 5.11 -Not to Exceed 600 Hours

IAW PWS Task 5.11 Delivery: Due prior to repair for VA PM, COR, and CO approval. Final report due after repair

IAW PWS Task 5.12

Option Period Four: AITC Emergency/Non-Emergency Generators Services, Repairs and Parts for the AITC, located in Austin, TX.

FOB/Inspection/Acceptance:

Destination Period of Performance:

June 17, 2028 – June 16, 2029 PSC: J028 (Applies to All CLINs) iFAMS Obligation No.: TBD Service Address:

1615 Woodward Street Austin, TX 78748 Contracting Officer Representative (COR):

Will be provided at time of award.

Alternate Point of Contact:

Will be provided at time of award.

NSP – Not Separately Priced NTE – Not to Exceed

Option Period Four: Option for an additional 12-months of AITC Emergency/Non-Emergency Generators Services, Repairs and Parts IAW FAR 52.217-9, “Option to Extend the Term of the Contract”

IAW PWS Tasks: 5.1 through 5.6

IAW PWS Task: 5.1.1 Delivery: Monthly

IAW PWS Task: 5.5 Delivery: Two weeks, ARO

IAW PWS Task: 5.5 Delivery: Two weeks, ARO

IAW PWS Tasks: 5.6 through 5.9

- Includes Labor and Materials

IAW PWS Task: 5.8 Delivery: Quarterly

IAW PWS Task: 5.8 Delivery: Upon Request

Occurs once every two years, includes labor and materials

IAW PWS Task: 5.9 Delivery: Upon Request

IAW PWS Task: 5.10

IAW PWS Task: 5.10

IAW PWS Task: 5.9 & 5.10.1 Delivery: Weekly

IAW PWS Task: 5.10.1 Delivery: Upon Request

IAW PWS Task: 5.10.3 & 5.10.4 Delivery: Due after Early-Year Load Test is complete

IAW PWS Task: 5.10.3.1 Delivery: Due after Analysis Test is complete

IAW PWS Task: 5.10.3.2 Delivery: Due after IR Scanning Test is complete

Time and Materials (T&M) Tasks – Option Period Four

IAW PWS Task 5.11 -Not to Exceed 300 Hours

IAW PWS Task 5.11 -Not to Exceed 600 Hours

IAW PWS Task 5.11 -Not to Exceed 600 Hours

IAW PWS Task 5.11 Delivery: Due prior to repair for VA PM, COR, and CO approval. Final report due after repair

IAW PWS Task 5.12

Governing Law (continuation of Schedule of Supplies and Services above):

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto, as permitted by FAR 12.212. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrinkwrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order; those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act (31 U.S.C. §3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), and FAR clauses 52.212-4, 52.227-14, 52.227-19 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ in accordance with 28 U.S.C. § 516; at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by contract/order modification (Standard Form 30) and shall only be made by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT:

1. Definitions.

(a) Licensee. The term “licensee” shall mean the U.S. Department of Veterans Affairs (“VA”) and is synonymous with “Government.”

(b) Licensor. The term “licensor” shall mean the contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired. The term “contractor” is the party identified in Block 17a on the SF1449. If the contractor is a reseller and not the Licensor, the contractor remains responsible for performance under this order.

(c) Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

(d) Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions and upgrades, as further defined below.

1. Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

(f) Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

(g) Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

1. Software License

1. Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work Statement or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

1. The Government may use the software in a networked environment.

1. Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(d).

1. All limitations of software usage are expressly stated in the Schedule of Supplies/Services and the Performance Work Statement/Product Description.

1. Software Maintenance and Technical Support

(a) If the Government desires to continue software maintenance and support beyond the period of performance identified in this contract or order, the Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received the contractor is neither authorized nor permitted to renew any of the previously furnished services.

(b) The contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the contractor to its commercial customers so as to cause the software to perform according to its specifications, documentation or demonstrated claims.

(c) Any telephone support provided by contractor shall be at no additional cost.

(d) The contractor shall provide all maintenance services in a timely manner in accordance with the contractor’s customary practice or as defined in the Performance Work Statement/Product Description. However, prolonged delay (exceeding 2 business days) in resolving software problems will be noted in the Government’s various past performance records on the contractor (e.g., www.ppirs.gov).

(e) If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

1. Disabling Software Code. The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

Manuals and Publications. Upon Government request, the contractor shall furnish the most current version of the user manual and publications for all products/services provided under this contract or order at no cost.

B.2 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: To Be Determined

b. GOVERNMENT: Contracting Officer 36C10A Department of Veterans Affairs Technology Acquisition Center Procurement Services G 23 Christopher Way Eatontown NJ 07724

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

See website at: http://www.fsc.va.gov/einvoice.asp ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AITC Generator Maintenance Request for Quotation No.: 36C10A24Q0087

B.3 ACCOUNTING AND APPROPRIATION DATA

Funds in the amount of $TBD are obligated on iFAMS Obligation Number TBD to pay for services on Contract Line Item Numbers (CLINs) 0001 through 0008. The Contractor shall reference iFAMS Obligation Number TBD, the CLIN(s) and/or Sub-Line Item Number on all invoices submitted for CLINs 0001 through 0008.

B.4 PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

DEPARTMENT OF VETERANS AFFAIRS (VA)

Office of Information & Technology (OI&T) Austin Information Technology Center (AITC)

AITC EMERGENCY/NON-EMERGENCY GENERATORS REPAIRS and PARTS

CONTRACT

Date: May 30, 2024

VA-24-00051954

PWS Version Number: 1.0

1.0 BACKGROUND AND SCOPE

BACKGROUND

The mission of the Department of Veterans Affairs (VA), Office of Information & Technology (OI&T), Austin Information Technology Center (AITC) is to provide benefits and services to Veterans of the United States. In meeting these goals, OI&T strives to provide high quality, effective, and efficient Information Technology (IT) services to those responsible for providing care to the Veterans at the point-of-care as well as throughout all the points of the Veterans’ health care in an effective, timely and compassionate manner. VA depends on Information Management/Information Technology (IM/IT) systems to meet mission goals.

The AITC processes data that is considered a lifeline to Veterans. As such, the AITC has a responsibility to ensure the Data Center will not experience any power loss or outage under any circumstance, twenty-four hours a day and seven days a week. The Contractor services are required to remotely monitor the system twenty-four hours a day and seven days a week and provide maintenance, repair and on-call services.

2.0 APPLICABLE DOCUMENTS

The Contractor shall comply with the documents listed below. Additional documents may be listed in individual TOs.

1. 44 U.S.C. § 3541, “Federal Information Security Management Act (FISMA) of 2002”

2. Federal Information Processing Standards (FIPS) Publication 140-2, “Security Requirements For Cryptographic Modules”

3. FIPS Pub 201-2, “Personal Identity Verification of Federal Employees and Contractors,” August 2013

4. 5 U.S.C. § 552a, as amended, “The Privacy Act of 1974”

5. 42 U.S.C. § 2000d “Title VI of the Civil Rights Act of 1964”

6. VA Directive 0710, “Personnel Suitability and Security Program,” June 4, 2010, http://www.va.gov/vapubs/

7. VA Handbook 0710, Personnel Suitability and Security Program, September 10, 2004, http://www.va.gov/vapubs

8. VA Directive and Handbook 6102, “Internet/Intranet Services,” July 15, 2008

9. 36 C.F.R. Part 1194 “Electronic and Information Technology Accessibility Standards,” July 1, 2003

10. Office of Management and Budget (OMB) Circular A-130, “Management of Federal Information Resources,” November 28, 2000

11. Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998

12. Homeland Security Presidential Directive (12) (HSPD-12), August 27, 2004

13. VA Directive 6500, “Managing Information Security Risk: VA Information Security Program,” September 20, 2012

14. VA Handbook 6500, “Risk Management Framework for VA Information Systems – Tier 3: VA Information Security Program,” March 10, 2015

15. VA Handbook 6500.1, “Electronic Media Sanitization,” November 03, 2008

16. VA Handbook 6500.3, “Assessment, Authorization, And Continuous Monitoring Of VA Information Systems,” February 3, 2014

17. VA Handbook 6500.5, “Incorporating Security and Privacy in System Development Lifecycle” March 22, 2010

18. VA Handbook 6500.6, “Contract Security,” March 12, 2010

19. VA Directive 6508, VA Privacy Impact Assessment, October 3, 2008

20. VA Directive 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, February 17, 2011

21. VA Handbook 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, March 20, 2014OMB Memorandum M-06-18, Acquisition of Products and Services for Implementation of HSPD-12, June 30, 2006

22. OMB Memorandum 05-24, Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors, August 5, 2005

23. OMB memorandum M-11-11, “Continued Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors, February 3, 2011OMB Memorandum, Guidance for Homeland Security Presidential Directive (HSPD) 12 Implementation, May 23, 2008

24. NIST SP 800-116, A Recommendation for the Use of Personal Identity Verification (PIV) Credentials in Physical Access Control Systems, November 20, 2008

25. OMB Memorandum M-07-16, Safeguarding Against and Responding to the Breach of Personally Identifiable Information, May 22, 2007

26. NIST SP 800-63-2, Electronic Authentication Guideline, August 2013

27. Draft NIST Special Publication 800-157, Guidelines for Derived PIV Credentials, March 2014

28. Draft National Institute of Standards and Technology Interagency Report (NISTIR) 7981 Mobile, PIV, and Authentication, March 2014

29. VA Memorandum, VAIQ #7100147, Continued Implementation of Homeland Security Presidential Directive 12 (HSPD-12), April 29, 2011 (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

30. IAM Identity Management Business Requirements Guidance document, May 2013, (reference Enterprise Architecture Section, PIV/IAM (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

31. Trusted Internet Connections (TIC) Reference Architecture Document, Version 2.0, Federal Interagency Technical Reference Architectures, Department of Homeland Security, October 1, 2013, https://www.fedramp.gov/files/2015/04/TIC_Ref_Arch_v2-0_2013.pdf

32. VA Memorandum, VAIQ #7497987, Compliance – Electronic Product Environmental Assessment Tool (EPEAT) – IT Electronic Equipment, August 11, 2014 (reference Document Libraries, EPEAT/Green Purchasing Section, https://www.voa.va.gov/documentlistpublic.aspx?NodeID=552)

33. Sections 524 and 525 of the Energy Independence and Security Act of 2007, (Public Law 110–140), December 19, 2007

34. Section 104 of the Energy Policy Act of 2005, (Public Law 109–58), August 8, 2005

35. Executive Order 13514, “Federal Leadership in Environmental, Energy, and Economic Performance,” October 5, 2009

36. Executive Order 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” January 24, 2007

37. Executive Order 13221, “Energy-Efficient Standby Power Devices,” August 2, 2001

38. VA Directive 0058, “VA Green Purchasing Program”, July 19, 2013

39. VA Handbook 0058, “VA Green Purchasing Program”, July 19, 2013

40. Clinger-Cohen Act of 1996, 40 U.S.C. §11101 and §11103

41. NFPA (National Fire Protection Association) 110, “Standard for Emergency and Standby Power Systems”, January 1, 2013

42. Cummins Power Generation Warranty Statements, Generator Sets, and Commercial Standby Extended Warranty Statements

3.0 SCOPE of WORK

The Contractor shall provide VA generator maintenance to include project management, weekly testing, load testing, inspection, emergency and non-emergency repairs, associated reports, and the procurement and installation of required parts.

Functional area requirements are described in PWS Section 5.0. Requirements may fall within one specific functional area but in many cases, the requirements will encompass and apply across multiple functional areas to provide the total life cycle solution.

The Contractor shall provide only Cummins manufactured parts. When an issue with the VA generator is beyond the Contractor technician’s technical expertise, the Contractor shall be responsible for bringing in a Cummins manufacturer technician.

3.1 CONTRACT TYPE

This is a single award Firm-Fixed-Price (FFP) contract with Time-and-Materials (T&M) Contract Line Item Numbers.

4.0 PERFORMANCE Details

4.1 PERFORMANCE PERIOD

The period of performance shall be June 17, 2024 through June 16, 2025, plus four 12-month option periods.

Work at a Government site shall not take place on Federal holidays or weekends (but may require off-hour work due to network loading or other disruptions that could occur) unless directed by the Contracting Officer (CO).

There are 11 Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

Under current definitions, five are set by date:

New Year's Day January 1 Juneteenth June 19

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

4.2 PLACE OF PERFORMANCE

The equipment under maintenance is located in the VA AITC facility at 1615 Woodward Street, Austin, TX 78748.

4.3 TRAVEL

The Government anticipates travel under this effort to perform the tasks associated with the effort, as well as to attend program-related meetings or conferences throughout the period of performance. All estimated travel costs shall be included within the priced line items. These costs will not be directly reimbursed by the Government.

The total estimated number of trips in support of the program related meetings for this effort is fifty-two (52) weekly maintenance and load test. All work to be performed at 1615 Woodward Street, Austin, TX 78748, estimated at one to four hours per weekly maintenance visit.

5.0 SPECIFIC TASKS AND DELIVERABLES

The Contractor shall perform the following:

5.1 PROJECT MANAGEMENT

5.1.1 REPORTING REQUIREMENTS

The Contractor shall provide the Contracting Officer’s Representative (COR) with monthly Progress Reports in electronic form in Microsoft Word and Project formats. The report shall include detailed instructions/explanations for each required data element, to ensure that data is accurate and consistent. These reports shall reflect data as of the last day of the preceding month.

The Monthly Progress Reports shall cover all work completed during the reporting period and work planned for the subsequent reporting period. The report shall also identify any problems that arose and a description of how the problems were resolved. If problems have not been completely resolved, the Contractor shall provide an explanation including their plan and timeframe for resolving the issue. The report shall also include an itemized list of all Information and Communication Technology (ICT) deliverables and their current Section 508 conformance status. The Contractor shall monitor performance against the Contractor Program Management Plan (CPMP) and report any deviations. It is expected that the Contractor will keep in communication with VA accordingly so that issues that arise are transparent to both parties to prevent escalation of outstanding issues.

Deliverable:

A. Monthly Progress Report

5.2 MATERIALS AND EQUIPMENT

5.2.1 GOVERNMENT-FURNISHED

Government Furnished Property (GFP), which includes Government Furnished Material (GFM), and Government Furnished Equipment, may be provided The Contractor shall be responsible for conducting all necessary examinations, inspections, maintenance, and tests upon receipt. The Contractor shall be responsible for reporting all inspection results, maintenance actions, losses, and damage to the Government through the Contracting Officer (CO), Contract Specialist (CS) or COR.

The Contractor may utilize VA provided documents and requirements repositories as required for the development, storage, maintenance and delivery of products. Contractors shall comply with VA security policies and procedures with respect to protecting sensitive data. The Contractor will need to be familiar with VA policies and processes regarding requirements development, maintenance, and storage.

Reference PWS Section 6.0 for detailed security requirements.

5.2.2 CONTRACTOR-ACQUIRED

The Contractor shall acquire and/or provide any hardware and/or software required. Software integrity shall be maintained by the Contractor within the licensing agreement of the producer until such software is delivered to the Government, or otherwise disposed of in accordance with Government direction. Reference PWS Section 6.0 for detailed security requirements.

5.2.3 NON-DEVELOPMENTAL ITEMS AND COMMERCIAL PROCESSES

Non-Developmental Items (NDI), Commercially-Available-Off-The-Shelf (COTS) and Government-Off-The-Shelf products shall be used to the maximum extent. The Contractor shall apply commercially available and industry best processes, standards and technologies to the maximum extent.

5.2.4 CONNECTIVITY

N/A

5.2.5 WARRANTY

Items acquired under this contract may require warranty protection. Commercial warranties shall be transferred to the Government.

5.2.6 MARKING, HANDLING, STORAGE, PRESERVATION, PACKAGING, & SHIPPING

The Contractor shall establish/maintain procedures for handling, storage, preservation, packaging, and shipping to protect the quality of products and prevent damage, loss, deterioration, degradation or substitution of products.

5.3 TRANSITION AND ORIENTATION SUPPORT

The Contractor shall perform transition and orientation services (e.g. develop Phase-In/Phase-Out Transition Plan) to insure continuity of services.

5.4 FUNCTIONAL AREAS

Functional area requirements are not mutually exclusive and may apply across multiple functional areas.

5.5 CONTRACTOR PROGRAM MANAGEMENT SUPPORT

The Contractor shall provide project and/or program management support to accomplish the administrative, managerial, logistical, integration and financial aspects.. The Contractor shall provide and maintain a Contractor Personnel Emergency Contact List to include contact phone numbers. This list may be periodically checked for response. In addition, the Contractor shall provide the stationary diesel generator repair technician certificates for personnel performing the maintenance and repair tasks below.

Deliverable:

A. Contractor Personnel Emergency Contact List B. Technician Certificates

5.6 GENERATOR MAINTENANCE EQUIPMENT

The Contractor shall provide maintenance solutions for the following generator equipment and associated wiring, as follows:

A. One Cummins (Generator #1) 750kW diesel generator set Model KTA38GS1 (with on-board Power Command digital paralleling system) with lead-acid starting batteries and charger, and other attached components including dampers.

B. Two Cummins (Generators #2 and #3) 900kW diesel generator set Model 900DFJC (with on-board Power Command digital paralleling system) with lead-acid starting batteries and charger, and other attached components including dampers.

C. One Cummins (Generator #4) 1000kW diesel generator set Model 1000DQFAD (with on-board Power Command digital paralleling system) with lead-acid starting batteries, battery charger, generator enclosure and other attached components including dampers.

D. Three 400 amp Onan Model BT400 automatic transfer switches E. One 1000 amp Onan Model BT1000 automatic transfer F. One 3000 amp Onan BI automatic transfer switch G. Two emergency generator switchboards EDAB and Power Switch Board (PSBD) H. One 3000 amp emergency power system disconnects I. One 3000 amp utility power system disconnects J. Six 300-gallon day tanks with dual pumps, three aboveground fuel storage tanks and all related fuel pumps and piping.

K. Hydrogen Gas Detector, located in the Uninterruptible Power Supply (UPS) Battery Room (note – limited to testing only) L. One Cummins power command center, which accesses the on-board power command system of each of the generators #1 through #4.

M. Four Cummins (Generators #5 thru. #8) 2250kW diesel generator set Model DQKAF-1332787, DQKAF-1332805, DQKAF-209070 & DQKAF-209070 (with on-board Power Command digital paralleling system) with lead-acid starting batteries, battery charger, generator enclosure and other attached components including dampers. Also, generators are controlled by Square D switch gear with Programmable Logic Controllers.

N. One Cummins Power Command Paralleling Digital Master Control Station (MCS) and remote computer (equipment located in room 160D).

5.7 GENERATOR & SWITCHGEAR SUPPORT

Contractor maintenance for Cummins generators under warranty shall be performed in accordance with the Cummins and Square D Maintenance Specifications. The Contractor shall ensure all replacement parts are Cummins Original Equipment Manufacturer (OEM) parts. Generator & Switchgear build dates at the time of this writing are:

· Generator #5: 8/1/13

· Generator #6: 8/5/13

· Generator #7: 3/7/21

· Generator #8: 3/18/21

· Square D Switchgear: 2015

5.8 MASTER CONTROL STATIONS (MCS) SUPPORT

The MCS contains Cummins developed software that allows a VA technician to monitor the health of each of the generators from the MCS position. In addition, it is used to run the tests (e.g., weekly test). Further, the MCS performs automatic transfer (switchover) during a power outage to prevent interruption of electrical services to maintain data center functions.

The MCS software communicates to the Emergency Diesel Generators (EDGS) via a Cummins proprietary protocol. Failure to maintain the MCS may result in the inability to monitor or run required tests, which would place the generators at greater risk of power outages.

Prior to performing any work on the MCS, the Contractor shall consult with Cummins to confirm that any MCS work is performed in a manner (i.e., Cummins performs software upgrade) that will not result in the proprietary software being compromised. The Contractor shall consult with the COR for VA approval before proceeding with any MCS maintenance or repair work e.g., software patch. The Contractor shall ensure quarterly preventative maintenance is performed on the MCS and software system. The quarterly preventative maintenance work shall be captured (test results, repair, etc.) and provided to the COR in a Preventative Maintenance Inspection Report.

Deliverable:

A. Preventive Maintenance Inspection Report B. Provide contract hours for Cummins, Square D and other specialized trades for Maintenance/emergency Equipment, repair Support.

5.9 GENERATOR MAINTENANCE

The Contractor shall perform a level of maintenance and load testing on the AITC EDGS generators over the course of the period of performance as specified in the following subparagraphs to ensure that the generators are available and capable of performing at required load levels. In addition, the Contractor maintenance shall include facility electrical infrastructure (e.g., Electrical feeders, breakers, Data Center Critical Load Panel (CLP) Electrical Panels, Electrical Feeder/Electrical Breakers to Power Distribution Units/Remote Power Panels (PDUs/RPPs), Electrical Panel PBCCM in Rm. 160B, and misc. switch gear). All maintenance and repair/replacement work shall be performed by stationary diesel generator repair/maintenance certified technicians.

The following subsections define the type of maintenance and load testing, as well as the frequency of the functions to be performed by the Contractor. In addition, the Contractor shall record the status of the generators based on the maintenance and load testing performed. The Contractor shall document the maintenance activity performed in the following subtasks in a weekly Maintenance Report.

Details regarding Contractor maintenance activities, scheduling of maintenance tasks with the VA, and identification of specific generators to be maintained shall be specified in the Maintenance Report.

Deliverable:

A. Maintenance Report B. Provide contract hours for Cummins, Square D and other specialized trades for Maintenance/emergency Equipment, repair Support.

5.9.1 PREVENTIVE MAINTENANCE

The Contractor shall perform generator maintenance activities consisting of:

1. Oil

1. Drained and Replaced with New Oil and Dispose of old oil off-site.

1. Replacement of Filters (Dispose of old filters off-site)

0. Fuel Filter

0. Air Filters

0. Water Filters

0. Oil Filters

The Contractor shall capture all the work performed (e.g., date oil and filter replaced on which generator) in the Maintenance Report specified in Section 5.9.1 “Preventive Maintenance”. The Contractor shall comply with Environment Protection Agency (EPA) regulations and Hazardous Waste Recycling Regulations

5.9.2 ODD-YEAR MAINTENANCE

On years ending in an odd number (e.g. 2025), the Contractor shall perform the following Odd Year Only Tasks and include the activities in the Maintenance Report:

0. Replace all lead acid…