v6-Final_CMAR_RFQ-Pedestrian_Walkway_published_OpenGov_4.20.23.pdf

DEPARTMENT OF AIRPORTS

Request for Qualifications Construction Manager at Risk Services

Sacramento International Airport Pedestrian Walkway from Terminal to

Concourse B

Contract 2022-GEN-00TBD

Statement of Qualifications Due By:

Thursday, 5/26/2023, no later than

3:00 p.m. Daylight Saving Time (DST)

County of Sacramento Document Version 4.20.2023

REQUEST FOR QUALIFICATIONS

Pedestrian Walkway From Terminal To Concourse B

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Table of Contents I. Introduction

A. Eligibility to Submit a Response to this RFQ

B. Overview for Submitting a Response

II. Project Overview

III. Preliminary Screening Requirements

A. Letter of Interest (LOI)

B. Mandatory Conference

C. Screening Questionnaire

D. Scoring Questionnaire

E. Communications: Questions and Answers

IV. Statement of Qualifications Requirements

A. Format Requirements

B. Required Content for Statement of Qualifications

1. Cover Page

2. Copy of Submitted Letter of Interest (LOI)

3. LOI Attachment: Contracting License Documentation

4. Table of Contents

5. Executive Summary

6. Description of the CMAR

7. CMAR’s Approach to The Project

8. Screening Questionnaire

9. Scoring Questionnaire

10. Affidavit acknowledging receipt of all issued addenda

11. Affidavit indicating degree of acceptance of the Sample Contract

12. Appendices / Attachments (Resumes, Supplemental background materials)

Pedestrian Walkway From Terminal To Concourse B

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V. Response Submission Instructions

A. Checklist of required items to be submitted:

B. Submission

C. Authority to Verify Respondent’s Information

D. Alteration/Modifications to Response

E. Withdrawal of Response

VI. Cost of Developing Response

VII. Contact Persons and RFQ Questions

VIII. Response Review, Selection and Award Process

A. Three-step Review and Selection Process

I. Step 1 – Statement of Qualifications (Scoring and Evaluation)

II. Step 2 – Interview Shortlist

III. Step 3 – Lowest Price of Shortlisted CMARs

B. Recommendations to Sacramento County Board of Supervisors

IX. Recommendation for Approval and Selection Hearing

A. BOS Hearing

B. Final Approval and CMAR Validation Process

X. Attachments

APPENDIX A: Letter of Interest (LOI)

APPENDIX B: Initial Screening Questionnaire (Pass/Fail)

APPENDIX C: Scoring Questionnaire

APPENDIX D: Affidavit acknowledging receipt of all issued addenda

APPENDIX E: Affidavit indicating degree of acceptance of the Sample Contract (1 page)

Sample Contract (80 pages)

APPENDIX F: CMAR Fee Proposal Form and Instructions

APPENDIX G: GMP and Bid Proposals for Conveyance Package Bid Proposal Form and Instructions……

EXHIBIT 1: RFQ Timeline

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Pedestrian Walkway from Terminal to Concourse B

Construction Manager at Risk (CMAR) Services

Terminal to Concourse B Pedestrian Walkway

I. Introduction The County of Sacramento (County) owns and operates the Sacramento International Airport (SMF) through the

Department of Airports (Department). SMF is a commercial service airport located 12 miles from downtown

Sacramento. SMF opened in 1967 under its previous name, the Sacramento Metropolitan Airport, and in the

1990s it was renamed Sacramento International Airport. Currently, SMF is best known as the gateway between

Northern California destinations and major cities across the United States and the world. Terminal B, Concourse

B, and the Automated People Mover (APM) system opened in 2011 as part of a major County capital project called, “The Big Build.” The Department in recent years has taken efforts to update the Airport Master Plan

(AMP) for SMF, and the Sacramento County Board of Supervisors (BOS) adopted the updated AMP in February

2022. The updated AMP identified the need for a pedestrian walkway to provide the necessary redundancy to the APM and to ensure uninterrupted access for employees and passengers traversing between Terminal B and

Concourse B.

In accordance with California Public Contract Code section 20146, which authorizes the County to deliver certain infrastructure projects costing in excess of one million dollars ($1,000,000) through the construction manager at risk (CMAR) project delivery method, the Department intends to utilize this method to deliver the

Terminal to Concourse B Pedestrian Walkway Project at the SMF. The Department intends to select the

CMAR using a qualification based, the best value method.

The Department invites all qualified firms interested in providing the outlined CMAR services to submit a Statement of Qualifications (SOQ) in compliance with the requirements of this Request for Qualifications (RFQ) document.

A. Eligibility to Submit a Response to this RFQ

CMARs that intend to submit a SOQ must meet the following minimum requirements:

• Ability to provide adequate bonds and insurance commensurate with the work to be performed

• Hold a Class B or higher Contractors License which is current, valid, and in good standing with the California Contractors State License Board

• Be registered with the California Department of Industrial Relations and qualified to perform public work as required by California Labor Code sections 1771.5 and 1725.5

• Experience providing preconstruction services

• Have delivered projects using CMAR delivery method and managed work

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• Ability to deliver similar projects within performance period and budget

• Experience working with government agencies and with public works projects, including applicable public contracting and labor compliance requirements

In addition, experience in the following areas is desired:

• Working in secured public areas at a commercial service airport

• Working in an operational setting that interacts with the public

• Experience with construction of skyways and pedestrian bridges

• Construction in operational environments with multiple airport tenants, stakeholders, and contractors requiring detailed coordination and communication

B. Overview for Submitting a Response

The review and selection process will consist of a three-step process to determine the responsiveness of all SOQs received to the requirements set forth in this RFQ and to determine the best value CMAR for recommendation to the County BOS for approval and contract award.

Firms and entities meeting the minimum eligibility requirements and interested in providing

CMAR the services outlined in this RFQ are invited to submit a SOQ. Prospective CMARs should read the entire RFQ. SOQs that are deemed incomplete or are submitted past the due date and time shall be rejected. All required forms in the appendices must be completed and signed. Any SOQ not containing the information required by this RFQ will be rejected.

A Letter of Interest (LOI) must be submitted by prospective CMARs by the due date and time stated in EXHIBIT 1, RFQ Timeline, or as such due date and time amended by an Addendum issued by the Department. An SOQ submitted without an LOI will not be accepted or considered. The LOI allows the County to establish a single point of contact for communication with the prospective CMAR during the RFQ process and for SacCountyEbids

(OpenGov Procurement/ProcureNew).

All prospective CMARs must attend the Mandatory Pre-Submittal Conference set forth in

EXHIBIT 1, RFQ Timeline, or in as issued in an Addendum by the Department. Failure to attend the Mandatory Conference will automatically render a prospective CMAR as non-responsive and will be disqualified from participating in the RFQ process.

Questions regarding the RFQ must be submitted in writing, to:

SacCountyEbids (OpenGov Procurement/ProcureNow) website https://secure.procurenow.com/login by the date(s) stated in EXHIBIT 1, RFQ Timeline, or as amended by an Addendum issued by the Department. All questions submitted prior to a stated due date will be answered by addenda and distributed to all prospective CMARs’ point of contact identified in the LOI.

If the County issues addenda to this RFQ, prospective CMARs are solely responsible for and must acknowledge receipt of addenda in the SOQ. Failure to acknowledge and respond to any addenda issued by the County may render the CMAR’s SOQ non-responsive, and may disqualify the CMAR from participation in the RFQ process.

https://secure.procurenow.com/login

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All SOQs submitted by the due date and time stated in EXHIBIT 1, RFQ Timeline, or as such due date and time is amended by an Addendum issued by the Department, will be considered, and evaluated in accordance with

Part VIII, Response Review, Selection and Award Process, of this RFQ.

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II. Project Overview

SMF Terminal B and Concourse B opened in 2011 and are divided into pre-security or the public side and post-security or secured side. The facilities are connected by an approximately 1,100 linear foot APM guideway that runs single cars in tandem to and from the Terminal and Concourse facilities.

Pedestrian Walkway from Terminal to Concourse B (Walkway) is planned to create operational redundancy and improved passenger experience by providing an alternative to the existing APM System. The illustrations shown below depicts the location of the new Pedestrian Walkway. Illustrations also show, as an example, the conceptual renderings for circulation spaces, including vertical and horizontal conveyances.

The Walkway is divided into three (3) distinct sections – the North Walkway or lower section connects at Concourse B west APM platform and is anticipated to be a two-level structure; the South Walkway or upper section connects to Level 3 of Terminal B and is elevated approximately 40-feet above grade and crosses over the landside roadway networks; and the Vertical Circulation Hub, which connects the North Walkway and the South Walkway and straddles the airside and landside portions of the Airport. The Vertical Circulation hub will include elevators and escalators to provide transition from third floor of Terminal B to second floor of Concourse B. Moving walkways are also planned for the South Walkway and the North Walkway.

Pedestrian Walkway from Terminal to Concourse B The design of the Walkway follows several principles:

• Increase level of service during planned and unplanned outages of the APM by providing conditioned, ADA compliant circulation

• Planning for future master plan expansion by adequately sizing the circulation space and structural requirements for Future Concourse C

• Wayfinding is intuitive and promotes ease of passenger use with or without assistance

• Constructability of new foundations must be coordinated with existing and proposed infrastructure including the baggage tunnel, existing roadways, and future realignment and expansion of Lindbergh Drive

• Cohesive architecture and finishing to seamlessly integrate the visual appearance of Terminal B and Concourse B

Overall Walkway Plan

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Conceptual Pedestrian Walkway Renderings

CMAR delivery of the Walkway will involve two parts:

• The provision of preconstruction services, including but not limited to review of the design documents;

preparation of cost estimates and reconciliation of estimates prepared by the County’s estimator;

value engineering (VE) reviews; constructability/means and methods analysis; and recommendations for design changes. In addition, this phase will require preparation of an overall project schedule, procurement plan, and preparation of cost proposals in the form of a GMP; and

• Construction of the Walkway, including self-performed construction, construction management, general conditions, and general requirements.

The Department will be seeking Federal funding for eligible portions of this project and the actual amount is undetermined.

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III. Preliminary Screening Requirements

A. Letter of Interest (LOI)

A LOI is an initial communication from the prospective CMAR indicating a desire to participate in the RFQ process. This letter must be uploaded to the SacCountyEbids (OpenGov

Procurement/ProcureNow) website. The LOI must include the following reference “RFQ Contract 2022-GEN-

00TBD.”

Deadline for delivery of the LOI is listed in EXHIBIT 1, RFQ Timeline, or as such deadline may be amended by an Addendum. If the LOI is not received by the date and time stated in EXHIBIT 1 or as instructed above it will be rejected and returned.

For LOI requirements, see Appendix A. A copy must be included in the SOQ.

Following receipt of the LOI from prospective CMARs, County staff will review the information submitted and will compile a report that identifies the entities interested in proposing. This report will be posted at the SacCountyEbids (OpenGov Procurement/ProcureNow) website as stated in EXHIBIT 1.

B. Mandatory Conference

The date for the Mandatory Pre-Submittal Conference is stated in EXHIBIT 1, RFQ Timeline, or as such date may be amended by Addendum. The purpose of this mandatory conference is to review the RFQ package, schedule of events, review process, submission requirements, and forms to be completed.

Additionally, County staff and the project team will be available to answer question regarding evaluation requirements, scope of work, fiscal policies, and collaborative planning. Essential information received at the Mandatory Pre-Submittal Conference may aid prospective CMARs in deciding whether to submit an SOQ and the Mandatory Pre-Submittal Conference may also provide a forum for networking with other entities that may be interested in collaborating on a SOQ. Questions asked during the Mandatory Pre-submittal Conference may be answered informally; however, all questions for which a prospective SMAR desires a written response form the Department must be submitted in writing. Written responses will be provided through the Addenda process. For the last day to submit questions, please refer to EXHIBIT 1, RFQ Timeline (or the deadline as amended by Addendum).

Pending the status of COVID-19, the Mandatory Pre-Submittal Conference may be held remotely via video conference; more information will be provided to the LOI representatives closer to the Mandatory Pre-Submittal Conference date. At this time, the Mandatory Pre-Submittal conference is currently planned to be held in person. Whether held in person, or remotely, prospective CMARs must identify in the LOI the representative(s) who will be attending the Mandatory Pre-Submittal Conference.

Attendance is limited to three (3) attendees per prospective CMAR proposer.

Any prospective CMAR that fails to have a representative attend the Mandatory Pre-Submittal Conference will be disqualified from the RFQ process.

C. Screening Questionnaire

Appendix B contains the Initial Screening Questionnaire that a prospective CMAR must pass to continue with the process. The County may request proof or additional documentation in support of answers provided to any screening question(s). This Questionnaire is a pass or fail qualifier; if any question results https://secure.procurenow.com/portal/saccounty

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D. Scoring Questionnaire

Appendix C contains a scoring questionnaire intended to provide the Department with detailed information about the prospective CMAR. It is recommended that CMARs review the Scoring questions early in the process to assure any detailed information required is included. Depending on the answers given, additional information or explanations may be required by the Department. The Selection

Committee will score all answers received from the prospective CMAR the questions set forth in

Appendix C.

A completed Scoring Questionnaires and all relevant detailed response must be included in the SOQ as outlined in Section III.D.

E. Communications: Questions and Answers

All questions submitted to the County by prospective CMARs will be posted on the SacCounty EBids

(OpenGov Procurement/ProcureNow) website via Addenda. Only questions from prospective CMARs who attended the Mandatory Pre-Submittal Conference and have an LOI on file with the Department will be addressed.

It is the responsibility of the prospective CMAR to monitor the website for such information.

Prospective CMARs shall inform the County’s office (air-market@saccounty.gov) to make other communication arrangements if access to the County’s web page is not possible.

All County responses to questions received will be provided in writing and posted as stated in EXHIBIT 1, RFQ Timeline, or as amended by Addendum. A signed affidavit acknowledging receipt of all addenda issued by the Department is required per Appendix D and must be included in the SOQ.

IV. Statement of Qualifications Requirements

The SOQ must demonstrate the prospective CMAR’s qualifications, be concise and well organized.

Responses from prospective CMARs shall comply with the following requirements for formatting, forms, content, and supplemental materials in accordance with the instructions below. SOQs will be considered non-responsive, and the prospective CMAR will be disqualified from further consideration, if the instructions are not followed or the SOQ is not received by the stated due date and time.

A. Format Requirements

The SOQ shall be no longer than eighty-two (82) single sided pages, inclusive of resumes, forms and pictures. Response pages must be printable on 8 ½” x 11” paper. Text shall be 1.5-line spacing and 11-point font. Foldout pages for larger page sizes may be included, if they are folded to 8 ½” x 11”.

Except for previously printed attachments, such as letters on letterhead, resumes or brochures, paper used for the document shall be white. Margins for the document must be at least 1-inch top, bottom and sides. All pages, excluding supporting attachments, must be numbered sequentially and have the name of the CMAR at the top of each page. The SOQ shall be prepared as one printable and searchable electronic PDF document.

The order in which items are presented is important because the Selection Committee will follow mailto:air-market@saccounty.gov

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Document Version 4.20.2023 this order in scoring SOQs. Responses to qualifications shall be numbered, tabbed and/or organized according to the order reflected below, and must include the following items:

1. Cover Page (1 page)

2. Copy of Submitted Letter of Interest (LOI) (1 page)

3. LOI Attachment: Contracting License Documentation (2 pages maximum)

4. Table of Contents (2 pages maximum)

5. Executive Summary (2 pages maximum)

6. Description of the CMAR (20 pages)

7. CMARs Approach to the Project (20 pages maximum)

8. Screening Questionnaire (2 pages)

9. Scoring Questionnaire (10 pages maximum)

10. Affidavit acknowledging receipt of all issued addenda (1 page)

11. Affidavit indicating degree of acceptance of the Sample Contract (1 page)

12. Appendices / Attachments (Resumes, Supplemental background materials) (20 pages maximum)

B. Required Content for Statement of Qualifications

1. Cover Page

The SOQ Cover Page shall include the following information:

• Firm Name

• “Qualifications for Construction Manager at Risk / General Contractor for Sacramento International

• Airport Terminal New Pedestrian Walkway”

• “Sacramento County Department of Airports”

• Contract number as shown on the cover page of this RFQ

• Date Submitted

2. Copy of Submitted Letter of Interest (LOI)

3. LOI Attachment: Contracting License Documentation

See Section III, Preliminary Screening Requirements, and Appendix A for details.

4. Table of Contents

The SOQ is required to have a Table of Contents listing the associated sections titles and page numbers.

5. Executive Summary

Include a brief discussion of the Contractor, its history and its make up if a joint venture. This summary shall briefly discuss the major elements of the SOQ, including the proven, best and/or promising practice(s), qualifications of the Contractor as CMAR, and the approach and philosophy to providing preconstruction and construction services. Additionally, this executive summary shall highlight main points of the required content listed below.

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6. Description of the CMAR Team

The description of the CMAR team must be limited to twenty (20) single sided pages. The writing should be as concise as possible, with the quality of information valued over the quantity of words. Pages exceeding the page limitation will not be reviewed.

Prepare a description of the CMAR’s management and organizational approach and methods for performing the Scope of Work. This should include the proposed effort for completing the work on schedule and methods the CMAR would use to coordinate its work with other consultants, contractors, and stakeholders whose work must interface or connect with work performed by the CMAR.

a) Organizational Chart

Provide the CMAR’s organizational chart, including key staff names and functions. Identify each of the key personnel who will be performing services as part of the delivery of the proposed project.

Detailed resumes for each person shown on the organization chart should be included. Resumes must provide details of experience on comparable projects or other relevant experience, including employment history, professional licenses, and current geographic location. If the CMAR is composed of a geographically dispersed team, describe how collaboration to complete the project will be achieved. Provide examples of how this collaboration worked on previous similar projects.

Specific Key personnel shall include but not be limited to:

• Project Executive

• Senior Project Manager

• Project Superintendent

• Preconstruction Manager

• Senior Estimator

• Senior Scheduler

• Quality Control Manager

b) Description of the Organization and Work Force Involved in the Project

Describe how the CMAR intends to allocate its workforce to accomplish the necessary tasks for both the preconstruction portion and the construction portion of the project. For all key individuals, define roles and responsibilities in the project, relevant experience applicable to the project scope, and availability relative to current workload. For each individual, indicate whether their role will be for the preconstruction portion of the scope of work, the construction portion of the work or both. For each worker listed, indicate whether they are working full-time or part-time on the project.

c) Identification of Consultants For Preconstruction Services, identify consultants, if any that will be required to perform the scope of work. Indicate the consultant roles and responsibilities in the project, experience relevant to the preconstruction scope, and availability relative to current workload.

All Subcontractors during the construction phase must be competitively bid, in accordance with

Public Contract Code requirements, and are not to be included or identified in the SOQ.

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d) Experience of the CMAR Provide a listing of the five (5) most recently completed projects where the CMAR has participated as the prime contractor during the past five (5) years. Preference should be given to example projects similar in size, scope and delivery method as described in this RFQ. For each project listing, provide as much of the following information that is available:

• Project name, location, owner and contact information

• Project architect name and contact information

• If working as a subcontractor, the project general/prime contractor and contact information

• Summary of the work

• Planned completion date and actual completion date

• Initial contract value (bid amount) and final contract value (bid plus added costs) and explain any differences

• Whether the project was delivered as a CMAR or similar project delivery method

• Similarities to the project scope of work

• The role, if any, of members of your currently proposed Staff that were involved on the project

• Any value-added services that were provided on the project

e) Experience of Consultants

Provide the needed skills or service provided by consultants or sub consultants over the course of the preconstruction services. More than one prospective CMAR may propose using the same consultant.

f) Firm Availability/Existing Work Commitments and Project Limitations Specify the current and projected workload of the CMAR including the availability of the proposed staff. If applicable, provide a statement of all recent, current or anticipated contractual obligations that may have a potential to impede the CMAR’s ability to provide the services required for the delivery of this project. Indicate the CMAR’s limitation or surety restrictions related to the project size or scope, if applicable.

g) Business License and/or Articles of Incorporation Submit proof of the prospective CMAR’s current business license(s) and in compliance with all applicable local, State and Federal requirements. A corporation shall submit evidence of incorporation by the California Secretary of State. Any Corporations that are incorporated in a state other than California shall submit evidence of corporate registration consistent with that state’s incorporation requirements and proof of registration with the California Secretary of

State authorizing the corporation to conduct business in California.

h) Evidence of Solvency and Acceptable Accounting Practices Provide a statement on the solvency of the CMAR. Include back-up documentation in the Appendix to include the most recent and complete audited financial statement by an independent, certified public accountant, for a fiscal period not more than 24 months old. The audited financial statement must show evidence of solvency and adequacy of accounting practices. If an audited financial statement is not available, a federal income tax return (Form 990) shall be submitted. If the audit covers a parent firm, the parent firm shall be party to the contract. The County may require other information in lieu of the certified audit, if it is of equal value in determining the fiscal stability of the

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CMAR. Prospective CMARs may request an exemption from this requirement, provided the following stipulation is met:

If audited financial statements do not exist. Any proposer requesting this exemption must still provide documentation of financial solvency for the most recent 24 months. The County’s auditor will review such requests based on the financial documents provided with a SOQ and a decision will be rendered during the SOQ review period.

i) Insurance and Bonding Information Provide all information regarding the CMAR’s insurance carrier including name, address, broker and broker’s contact information, rating and those limits for categories of liability of insurance indicated in the Sample Contract attached to this document. Provide all information regarding the CMAR’s bonding company including name, address, broker and broker’s contact information and available total bonding capacity.

The successful CMAR shall be required to obtain and maintain insurance according to Sacramento

County requirements, as described in Sample Contract attached to this RFQ. Respondents must provide evidence of the ability and intent to maintain the required coverage and to name “The

County of Sacramento” as additionally insured. A standard Certificate of Insurance, describing the

CMAR’s current insurance coverage, issued by a broker or agent must be included in SOQ. For the purposes of this RFQ, CMARs are only required to provide evidence of their ability to obtain coverage in the required amounts. A letter from an insurance company or broker confirming that coverage in the amounts required by the sample contract can begin on the projected start date of the project is adequate for submitting a SOQ.

After SOQs are reviewed and a contract is awarded, the CMAR must provide an original current

Certificate of Insurance within fifteen working days of the notification of selection and offer of a contract. The Certificate of Insurance requirements, as specified in the Sample Contract attached to this RFQ. Failure to conform to insurance requirements within this period shall constitute grounds for termination of contract negotiations.

j) Disadvantaged Business Enterprise (DBE) The requirements of 49 CFR part 26 apply to CMAR contract that will be awarded through this RFQ process. It is the policy of the County of Sacramento to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of the CMAR contract. The County encourages participation by all firms qualifying under this solicitation regardless of business size or ownership.

Despite the race neutral aspect of the County’s current DBE program, it is requested that CMAR’s review and implement whenever possible in their proposals the Suggested Race-Neutral Measures to

Encourage DBE Participation as the County strongly encourages DBE participation by County business associates.

The County has a goal to reach a minimum participation of 3% participation for DBE firms. Indicate how the CMAR intends to achieve this goal.

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k) Apprenticeship Programs If an apprenticeship program is used by the CMAR during construction, indicate the name, address, and telephone number of the apprenticeship program (approved by the California Apprenticeship

Council) from whom the CMAR intends to request the dispatch of apprentices to the project.

l) Conflict of Interest Statement Provide a statement of any recent, current of anticipated contractual obligations that relate to similar work that may have a conflict with the CMAR providing service to the County. Indicate whether a conflict of interest does or does not exist.

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7. CMAR’s Approach to The Project

This portion of the SOQ must be limited to twenty (20) single sided pages. The writing should be as concise as possible, with the quality of information valued over the quantity of words. Pages exceeding the page limitation will not be reviewed.

a) Pre-Construction Phase Approach A narrative explaining how the CMAR will use its management team to perform the pre-construction services, which include, but are not limited to, estimating, schedule development, reporting, site logistics planning, design review, detection of coordination and constructability issues, bid/award of subcontracts, preparation and submission of Guaranteed Maximum Price (GMP) proposals. Describe the CMAR’s past experience performing similar pre-construction services by using specific examples involving the staff proposed for this project.

b) Overview of the Processes to Control the Work Provide a description of your proposed Project Management Information Systems (PMIS) that you will utilize to provide the necessary information to manage the project effectively.

Provide a description of proposed project meetings during the preconstruction and construction phases of the project. Include both management and field meetings.

c) CM Approach A narrative description of CMAR’s proposed construction management approach for this project through progressive GMPs to ensure cost control, risk mitigation, quality control and schedule management on a phased project, administration of the CMAR’s Contingency and reconciliation of each GMP upon completion of the GMP work.

Discuss the CMAR’s ability to prepare progressive GMPs and meet achievable construction schedules for construction projects. Discuss methods for management of sequencing, long-lead, float, and critical path elements of the schedule. Include a discussion of negotiation with subcontractors to complete work timely to reduce the duration of critical path work. Include discussion on schedule management procedures and specific methods for successful mitigation of delays to project completion. Discuss how to manage/mitigate planning issues associated with working in secure locations (both materials delivery and labor access issues).

Discuss the CMAR’s ability to seek the most cost-effective solution to achieve the desired final product.

Indicate the firm’s aptitude to perform value engineering or to analyze means and methods or constructability to result in the best value to the County. Discuss the CMAR’s ability to manage costs and stay within budget on comparable projects. Identify and address potential construction issues related to the design and sequencing during the design phase.

Include a discussion on preparation of progressive GMPs and individual GMPs and how cost and contingency is managed from preconstruction to procurement and through GMP completion.

Provide specific steps and timeline to develop each GMPs to avoid risk of delays.

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Document Version 4.20.2023 means and methods, and staffing requirements for this project. Describe process measurement tools, company quality objectives, and mitigations that will be employed to manage, mitigate, and avoid quality issues. Describe what you will do to establish positive attitudes, cooperation and good working relationships between the construction team and County personnel. Demonstrate that you have the ability and will respond quickly when there is a construction related issue identified by the

Department that is negatively affecting and has the potential to negatively affect operations.

d) Environmental Responsibility Instead of pursuing a LEED certification for this project, the Department will adhere to the Department’s

Sustainability Management Plan (SMP) to ensure the design and construction of the Walkway achieve the goals and objectives identified in the Department’s SMP.

Describe the CMAR’s experience, knowledge and ability in WELL Building Standard Sustainability Rating System managed by the International WELL Building Institute (IWBI) to ensure that the CMAR deliver the project in an environmentally responsible and sustainable manner.

e) Safety Discuss the CMAR’s safety programs, which should include a COVID-19 approach. Indicate the content and frequency of safety meetings. Indicate the CMAR’s safety officer along with this

Individual’s qualifications for this position. Indicate the CMAR’s current Experience Modifications

Rate (EMR) number. Provide an excerpt of the CMAR’s Illness Prevention Program (“IIPP”) that complies with sections 1509 and 3203 of title 8 of the California Code of Regulations as an attachment in the appendix.

8. Screening Questionnaire

Provide the completed screening questionnaire from Appendix B of this RFQ. This questionnaire shall be scored as Pass/Fail. If any one answered question results in a “not eligible” answer, the

CMAR’s SOQ will be removed from further consideration.

9. Scoring Questionnaire

Provide the completed scoring questionnaire from Appendix C of this RFQ document. Where the answer requires explanation and/or supporting documentation, provide this information on the following pages, and include a signature of an authorized representative of the prospective CMAR attesting that the above-mentioned statements are true to the best of their knowledge. This section is limited to 10 (ten) single-sided pages. Pages exceeding the limitation will not be reviewed.

10. Affidavit acknowledging receipt of all issued addenda

Per Appendix D, provide a signed affidavit acknowledging receipt of all addenda issued by the

County.

11. Affidavit indicating degree of acceptance of the Sample Contract

Per Appendix E, a Sample Contract is attached to this RFQ.

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Within this portion of SOQ, the prospective CMAR shall indicate that the terms and conditions described appear acceptable. Areas of concern with the Sample Contract should be identified, if applicable. If there are suggestions or comments with regard to the Sample Contract attached to this

RFQ, these matters must be submitted at or before the time, the prospective CMAR SOQ is due, or they will not be considered.

Provide additional information that supports the SOQ.

12. Appendices / Attachments (Resumes, Supplemental background materials)

V. Response Submission Instructions

The following documents are to be included in this section of the SOQ in the order they are listed below, as applicable:

A. Checklist of required items to be submitted:

☐ Cover Page (1 page)

☐ Copy of Submitted Letter of Interest (LOI) (1 page)

☐ LOI Attachment: Contracting License Documentation (2 pages maximum)

☐ Table of Contents (2 pages maximum)

☐ Executive Summary (2 pages maximum)

☐ Description of the CMAR (20 pages maximum)

☐ CMARs Approach to the Project (20 pages maximum)

☐ Screening Questionnaire - Pass/Fail (2 pages)

☐ Scoring Questionnaire (10 pages maximum)

☐ Affidavit acknowledging receipt of all issued addenda (1 page)

☐ Affidavit indicating degree of acceptance of the Sample Contract (1 page)

☐ Appendices / Attachments (Resumes, Supplemental background materials) (20 pages maximum)

B. Submission

The SOQ documentation must be assembled together as one printable electronic searchable PDF document and uploaded to the SacCounty Ebids (OpenGov Procurement/ProcureNow) website.

Responses must be received as outlined in EXHIBIT 1, RFQ Timeline, or as amended by Addendum. Only

SOQs uploaded to the SacCounty Ebids (OpenGov Procurement/ProcureNow) website will be accepted.

C. Authority to Verify Respondent’s Information

The prospective CMAR agrees that in submitting an SOQ the County is authorized to verify all claimed information stated therein and any references named in their SOQ document. If a prospective CMAR

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Document Version 4.20.2023 wishes to claim an exception to any information requested in the RFQ, the proposer must detail the nature of the exception in writing at the time of the package submittal. The County will review the exception and make a determination based upon the information provided.

D. Alteration/Modifications to Response

Responses to all components of this RFQ must be complete when submitted. There will be no changes, modifications, corrections, or additions made to an SOQ once submitted to the County. A prospective

CMAR may withdraw its SOQ submission in its entirety and submit a revised or updated SOQ prior to the SOQ response submission due date and time.

E. Withdrawal of Response At any time a response may be withdrawn by submission of a written request signed by the LOI authorized representative of the prospective CMAR. CMARs wishing to withdrawal their SOQs should reach out to the

Point of Contact listed on the SacCountyEbids (OpenGov Procurement/ProcureNow) website for further instruction.

VI. Cost of Developing Response

The cost of developing the SOQ is entirely the responsibility of the respondent and cannot be charged to the County of Sacramento or included in the cost elements of future contracted work.

VII. Contact Persons and RFQ Questions

All inquiries and RFQ questions are to be submitted in text electronically through SacCountyEbids (OpenGov

Procurement/ProcureNow) website and received no later than the date indicated in EXHIBIT 1, RFQ Timeline, or as such date is amended by Addendum. Any inquiries received after this date and time will not be answered.

VIII. Response Review, Selection and Award Process

A. Three-step Review and Selection Process

The review and selection process will consist of a three-step process to determine the responsiveness of all

SOQs received to the requirements set forth in the RFP and to determine the best value CMAR for recommendation to the BOS for approval and contract award.

I. Step 1 – Statement of Qualifications (Scoring and Evaluation)

SOQs not including the required documentation and forms as specified in the RFQ instructions package checklist will be considered non-responsive and will not be forwarded to the Selection Committee for consideration.

The SOQ that has an Initial Screening Questionnaire with a question that results in a “not eligible” answer will not be forwarded to the Selection Committee for consideration.

SOQ Scoring Questionnaire must have clear and complete answers to be deemed responsive.

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If the SOQ meets all RFQ requirements, then the SOQ will be submitted to the County’s Selection Committee for evaluation and review. Determination of the SOQ with a result, in the below criteria table Section 1 with a “Fail,” means the SOQ is rejected and will not be evaluated any further. R esponses will be scored based on the thoroughness and inclusiveness of information requested in the RFQ. Numerical values will be assigned to each criterion so that prospective CMARs and reviewers will know the exact rating point value for each section of the

SOQ. It is critical for prospective CMARs to provide clear, concise, and complete information in the narrative text of the SOQ that is consistent with other information, such as forms, contained in the SOQ. Each criterion shall have the following maximum point values:

Criteria Maximum Point Value

Section 1: Adherence to RFQ Submission Requirements / Instructions

(Pass (P) / Fail (F))

P/F

Section 2: Project Team

• Description of the Organization and Project Team involved in the Proposed

Project

• Organizational Chart

• Resumes

Section 3: Experience of the CMAR

• Project Experience Relevant to this Contract

• Performance record for the five (5) most recently completed projects

• Ability to partner with complex owner organizations

• Ability to achieve construction Key Performance Indicators on-time and under budget

• Innovative construction measures

Section 4: Project Approach

• Project Approach

• Project Controls

• Development and management of progressive GMPs

• Schedule Control

• Quality Control

• Cost Control

• Environmental Responsibility

• Safety

Section 5: Financial, Insurance and Licensure

• Insurance Minimums and Insurability

• Licensing, Incorporation Minimum Requirements

• Organization Fiscal Solvency

Maximum Total 100

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Any SOQ receiving a score below 80 points will not proceed to Step 2 of the Review Process.

II. Step 2 – Interview Shortlist

Prospective CMARs that meet the Step 1 Scoring Requirements set forth above will be invited to an on-site interview conducted by a County Review Panel, which interview will be structured as indicated below.

Submission #1 - CMAR Fee Proposal Sealed Envelope: Each CMAR invited to an interview will be required to provide a separate sealed envelope which includes the completed CMAR Fee Proposal form, as set forth in

Appendix F. At the conclusion of the panel ratings for the interviews, only the top three successful CMARs’ sealed envelopes will be opened. Each CMAR Fee Proposal shall include the Fee Percentage to be applied to the Direct Cost of Work plus General Conditions for the Final GMP (GMP proposals will be developed during the Preconstruction Phase of the project). In addition, the supervisory and management staff labor rates that will be provided by the CMAR must also to be included on the CMAR Proposal Form for both the

Preconstruction Phase Proposal and the GMP Proposal (Construction Services Phase).

For evaluation purposes only, an estimate of labor hours for the Direct Cost of Work plus General Conditions and hours has been developed by the Department and is included in Appendix F. The labor estimated will be used to determine the Lowest Cost Fee Proposal. The actual hours to be included in the Preconstruction Phase Proposal will be prepared and developed during negotiation phase of the Preconstruction Proposal. The actual hours for the General Conditions and General Requirements will be developed during the Preconstruction Phase services and negotiated between the CMAR and the Department prior to the Construction Services Phase.

Submission #2 – Bid Proposals for Conveyance Package Sealed Envelope (NOT part of the selection criteria for this project): The sealed envelope containing the bid proposal for the conveyance package detailed in

Appendix G shall be included in a sealed envelope separate from the CMAR Fee Proposal Submission #1.

While the Submission #1 CMAR Fee Proposal will be included in the County’s evaluation of the SOQs and selection of the CMAR, the Submission #2 Bid Proposals for the Conveyance Package will not be part of the

County’s selection criteria.

(1) Bid Detail: Each CMAR shall submit bid detail for three (3) bidders for the scope of work outlined in

Appendix G. If the CMAR cannot obtain three (3) bidders, proof of a good faith effort to meet proposal requirements shall be included in the submission. A good faith effort means the CMAR made every reasonable attempt to comply with the provisions of the requirement for 3 bidders who are both qualified and technically capable of providing conveyances meeting the requirements provided in

Appendix G. The CMAR shall demonstrate the good faith efforts and provide a written justification for submitting fewer than three (3) bidders in their Submission #2.

(2) GMPs: Each CMAR shall also submit their General Conditions, General Requirements, Contingencies, and

Allowances as a GMP for this scope of work according to the requirements of the Sample Contract, Exhibit A, Sub section E.

(3) Only the sealed envelope for Submission #2 from the CMAR ultimately selected for recommendation to the BOS for contract award will be opened. Sealed envelopes from CMARs that are not selected will be returned to their respective CMARs.

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Sealed envelopes must be delivered to the host prior to check-in of the CMAR interview with the County. Any prospective CMAR that does not present their sealed envelopes at check-in prior to the interview shall be deemed non- responsive, and the County Review Panel may decline to move forward with the interview.

Presentation: Prospective CMARs shortlisted for the interview will be required to make a presentation concerning their qualifications and ability to perform the services required by this RFQ. The CMAR should prepare to address the following questions during the interview:

Project Team

• What makes your project team best suited for this project?

• Provide examples of similar project experience and how key team members were able to work through difficult circumstances and still achieve project objectives

Communication & Collaboration

• Describe your approach to working with the entire project team throughout the preconstruction and construction phases (owner, architect, subcontractors, tenants)

• Describe your experience and approach coordinating construction/operations impacts with stakeholders

• Describe your recommended PPMIS and how you will utilize with the team (owner, architect, subcontractors, etc.)

Preconstruction Plan and Strategy

• Given your knowledge of the project, detail your preconstruction work plan and strategy

• Describe your estimating approach for the project

• Describe your approach in engaging subcontractors in the preconstruction and bid phases of the project

• How do you identify risk elements and forecast costs for those items to better help the County understand the total cost of construction?

• Describe your schedule approach for the project

• Describe how your team may assist the County with challenging schedule issues on this project

Construction Plan and Strategy

• Describe your approach to safety for the project

• Describe your quality control approach for the project

• Describe your approach to cost control and change order management for the project

• Describe a schedule and phasing strategy for this project to maintain operations during construction

The County will notify all prospective CMARs meet the scoring requirements of Step 1 with their interview date, time, and location at least five (5) working days before said interview.

Each prospective CMAR shall provide the County Review Panel with five (5) hard copies and one (1) flash drive of their interview presentation and handouts of their proposed organizational chart for the project at the start of their interview.

Each prospective CMAR invited to an interview will be allotted sixty (60) minutes (which will be timed) total for the interview: five (5) minutes for set-up; forty (40) minutes for the formal presentation; and fifteen (15) minutes for a question and answer period. The County Review Panel reserves the right to adjust these time allotments as it deems necessary within the sixty (60) minute period.

Each firm is expected to focus on the questions listed in this section. Overall company capability is viewed as favorable to the extent that the presenter demonstrates its relevance to specific aspects of the Project.

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The prospective CMAR shall be represented by the Project Executive, Senior Project Manager, Pre-

Construction Manager and Project Superintendent proposed for the project. The CMAR may elect to have additional participants at the interview. However, participants should be limited to those individuals who will be specifically assigned in some capacity to the project, and each prospective CMAR shall not have more than a total of five (5) team representatives including those stated above.

The County Review Panel reserves the right to ask supplementary questions and request additional documentation specific to each prospective CMAR at the time the County notifies each Prospective CMAR of their interview date, time and location.

At the conclusion of the prospective CMAR’s presentation, members of the County Review Panel will have an opportunity to ask questions of the prospective CMAR’s representatives. The questions may not necessarily be limited to items discussed in the presentation but may cover issues included in the SOQ submittal and any related subject matter. As one example, the references given and the projects listed in the responses will be verified by County staff prior to the interview, and questions regarding those items may arise as a result.

At the conclusion of each prospective CMAR’s interviews, the interview performance will be evaluated by the County Review Panel based on the following scoring system:

Criteria Point Value

Se…