PWS LAUNDRY.pdf

PERFORMANCE WORK STATEMENT

FOR

INSPECTION, REPAIR AND LAUNDERING/DRY

CLEANING OF STRATEGIC COMMUNICATIONS WING ONE GARMENTS

1. Description of Services. The contractor shall provide all labor, materials, tools impermeable bags, transportation and other incidentals necessary to inspect, repair, launder, press, dry clean, package, bundle, pick up and deliver SCW-1 garments in accordance with Industry Standards and this Performance Work Statement (PWS). The contractor shall perform to the quality standards listed in the Quality Assurance Surveillance Plan (QASP).

1.1. Specific Tasks.

1.1.1. Pick- up and Delivery. The contractor shall pick up soiled laundry and dry cleaning and deliver clean laundry and dry cleaning from Tinker AFB. Daily receipt will be provided to the contractor’s representatives upon delivery with line item numbers, cost of each unit cleaned, and the extended price and total for each ticket. Pick-up and Delivery shall be on Monday and Thursday of each week between the hours of 8:00am – 10:00am via the contractor motor vehicle. The following Ops/Alert Facility phone numbers are provided for the vendor to contact the customer to bring the laundry to the pick-up/delivery location: primary phone number is 405-734- 3353 and the alternate is 405-734-9923. Pick-up and Delivery location shall be the entry gate (Bldg. 987) to the Ops/Alert Facility.

1.1.1.1. Pick up. Counting of articles will be done by designated government personnel prior to pick

up. The contractor shall verify the count on a daily basis and sign the pick-up ticket provided by the Quality Assurance Personnel (QAP) for the items being picked up. Such signature constitutes the agreement to the Government’s counts, unless specific exception is taken. A copy of the pick-up slip will be retained by the QAP.

1.1.1.2. Delivery. The contractor shall record number of pieces delivered on the delivery ticket and the QAP will verify this amount. Items not delivered on due date must be delivered the following business day, securely wrapped and labeled (Late Delivery). The contractor shall furnish the QAP the original and a copy of the delivery ticket. The contractor is responsible for the return of items picked up for servicing at the next regularly scheduled delivery. Routine turnaround times for all items are located in appendix C. For items received before required return time, the Government will incur no additional cost.

1.1.2. Packaging of Laundry/Dry Cleaning Items. Contractor shall ensure all linen quantities not packaged according to 1.1.6 and 1.1.11.1, shall state on the outside of the plastic the correct quantity enclosed in that particular bundle.

1.1.3. Correction of Delivery Ticket. The contractor shall notify the QAP of all delivery ticket errors. The QAP may authorize the contractor to correct any errors on the delivery ticket such as but not limited to incorrect item description numbers, quantity errors and line description errors. All corrections require the initials from both the QAP and the Contractor.

1.1.4. Marking of Sheets. The contractor shall ensure all bedding bundles be returned with like items wrapped together in sets of ten to ensure full accountability of linen that has been serviced.

1.1.5. Poorly wrapped bundles. Any bundles found to be poorly wrapped, plastic not securely wrapped around bundles, or bundles broken open between delivery to linen exchange or delivery to point of base, shall be returned to the contractor to be re-wrapped, or re-cleaned if necessary, at no additional cost to the Government and shall be delivered on the next regular scheduled delivery.

1.1.6. The Government bundle count. The Government shall count and wrap like items together for the contractor to ensure full accountability of linen to be serviced. Sheets and pillow cases shall be bundled in counts of ten (10) when possible.

1.1.7. Unserviceable and Missing Articles. The contractor shall ensure unserviceable articles and non-repairable articles shall be returned without any laundering or cleaning services performed on the article. These items are to be returned to the Government separate from serviceable items and identified as unserviceable. All stained linen shall also be marked stained and returned separate from clean items. Items damaged by the contractor and deemed not serviceable/not repairable, shall be ordered by the contractor within 2 business days and documentation of order must be provided to the QAP. Any articles missing from a scheduled delivery shall be delivered by the contractor on the next business day. The contractor shall provide a written or emailed explanation to the Contracting Officer (CO) and the QAP outlining circumstances concerning any missing articles, as well as corrective actions/measures taken to ensure a repeat incident shall not occur. Articles shall not be stock piled to be delivered at a later date.

1.1.8. State or Local Department of Health Regulations. Compliance with any certifications of labeling requirements arising from state or local department of health regulations is the responsibility of the contractor.

1.1.9. Environmental Protection & Safety. The contractor is responsible for compliance with all applicable federal, state, and local laws, regulations and requirements regarding environmental protection. In the event environmental laws or regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

1.1.10. Forms and Publications. The contractor shall perform in accordance with the following mandatory publications:

Publication No Name Date

Mandatory (M)

AFI 34-252 Laundry, Dry Cleaning, and Linen Exchange. 01/04/97 M

MIL STD-665D Dry Cleaning of Clothing and Equipment. 08/1/00 M

1.1.11. Special Laundering and Packaging task.

1.1.11.1. Packaging. Mattress pads and blankets shall be single wrapped, and folded not rolled. All wrapping shall be accomplished with plastic film unless specified elsewhere in the PWS.

1.1.11.2. Laundering. The contractor shall ensure all items shall be laundered and dried in an appropriate controlled temperature to ensure minimum damage to the items.

1.1.11.3. Mildew Prevention. All articles received at the Contractor’s plant in a moist or damp condition shall be immediately dried or promptly processed in order to prevent the development of mildew.

1.1.11.4. Stains. The contractor shall accept segregated articles from Linen Exchange for stain wash.

Stain wash shall be accomplished using special chemicals (rustication, special bleaching agents, etc.) and procedures to restore whiteness/color and to remove all rust and grease or oils from fabric. This may be performed to the extent of not more than 15% degradation of tensile strength per wash. Stain wash shall be returned in a segregated lot identified as “stained wash”.

1.1.12. Repairs. Except for articles deemed unserviceable, the contractor shall repair all minor rips, tears, open seams, and holes using thread and material of the same quality, compatible color, color fastness and texture that was used in the manufacture of the article and shall replace all broken or missing buttons with buttons of matching color and similar appearance and quality. All such repairs are performed at no additional cost to the Government.

1.1.13. Workmanship and Sanitation. Delivered finished articles shall conform to common commercial practices to include quality of cleanliness, finished and appearance.

1.1.14. Continuation of Essential DoD Contractor Services During Crisis. This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DoDI 3020.37, E2.l.1 and E2.l.3.

1.1.15. Period of Performance is as follows:

PERIOD OF PERFORMANCE

BASE 01 SEP 2025- 31 AUG 2026

OPTION YR 1 01 SEP 2026- 31 AUG 2027

OPTION YR 2 01 SEP 2027- 31 AUG 2028

OPTION YR 3 01 SEP 2028- 31 AUG 2029

OPTION YR 4 01 SEP 2029- 31 AUG 2030

2. Deliverables.

Contractor shall pick-up, clean and return clean laundry in accordance with PWS and state and local department of health regulations.

3. Laundry Items and Services.

3.1. The Government representative will provide and prepare a temporary issue receipt, verifying the total number of items picked up by the contractor. The government representative will verify by counting the total garments returned.

3.2. The government will provide DD Form 250, Material Inspection and Receiving Report, to be used as an invoice to request payment for services rendered.

3.3. The Government will provide a supply of carbon receipts at each delivery point for the accountability of articles picked up and delivered.

3.4. Exception. Loss, Damage, or Destruction (LDD) Including Theft.

When the Contractor receives the items for laundering or dry cleaning services, the Contractor is liable for Lost, Damaged, or Destructed (including Theft) items described in PWS 3.1.

Except for reasonable wear and tear to laundry items within this contract, the Contractor shall be liable for Loss, Damage, or Destruction (including Theft). Immediate notification (within one workday) of a Loss, Damage, or Destruction (including Theft) incident/accident shall be made to the technical point of contact.

Appendix A

1.0 DEFINITIONS

1.1. STANDARD DEFINITIONS:

1.1.1. Reserved

1.1.2. Defective Service. A unit of service which contains one or more defects or non conformance with specified requirements.

1.1.3. Quality Assurance. Those actions taken by the government to assure services meet the requirements of the

PWS.

1.1.4. Quality Assurance Personnel (QAP). A Government representative responsible for surveillance of contractor performance.

1.2. TECHNICAL. DEFINITIONS PECULAR TO THIS PWS:

1.2.1. Unserviceable articles. Articles no longer useable or repairable for purpose intended.

1.2.2. Repairable Items. Articles with minor rips, tears, open seams, holes, missing buttons and broken zippers.

1.2.3. Laundering. The process by which soiled fabric items are cleaned and treated. The term includes cleaning by mechanical action or by hand in water solutions or detergents and other additives. For the purpose of this contract, the term includes repellent treatment, bleaching, bluing, chemical rinse (sour), starching, ironing and pressing operations as appropriate to the type of fabric and natural of soil.

1.2.4. Clean. Finished articles that are dry and free of visible soil, wrinkles, lint, hair, debris and objectionable odors.

Spots and stains are removed when practical to do so without damaging the fabric.

1.2.5. Dry Cleaning. Cleaning of articles by immersion in dry cleaning solvent with the use of mechanical action.

Dry cleaning may include pre-spotting and use of soaps and synthetic detergents as required in order to remove soil and stains. Drying is accomplished in a mechanical tumble dryer or in a drying cabinet with continuous flow of fresh air.

1.2.6Minor Rips and Tears. Normally less than 6 inches or when a repair does not alter serviceability or general appearance of the item.

Appendix B

2.0 Applicable Technical Orders, Specification, Regulations and Manuals

Compliance with the following publications and forms are mandatory. It is the responsibility of the contractor to comply with the latest version of the publications. Publications and forms applicable to this Performance Work Statement are listed above. The publications and forms have been coded as mandatory or advisory. The contractor is obligated to follow these publications and use those forms coded as Mandatory to the extent (that is, a specific procedure in a paragraph, section, chapter, or volume) specified in the PWS. The contractor shall be guided by those publications or use those forms coded Advisory to the extent necessary to accomplish requirements in the PWS. All publications and forms used listed shall be provided by the Government at the start of the contract

Appendix C

Workload Estimates, Turnaround Times, etc.

The following data identifies the estimated type and quantity as well as turnaround times and packaging requirements for items laundered/dry cleaned in this contract.

ITEM DESCRIPTIONS & WORKLOAD ESTIMATES

ALERT/OPS ESTIMATES QTY (EA)

ITEM

BASE

YEAR

01 SEP 25 –

31 AUG 26

OPTION YR 1

01 SEP 26 –

31 AUG 27

OPTION YR 2

01 SEP 27–

31 AUG 28

OPTION YR 3

01 SEP 28 –

31 AUG 29

OPTION YR 4

01 SEP 29 –

31 AUG 30

BED SPREAD 2496 2496 2496 2496 2496

SHEETS (FLAT) 2496 2496 2496 2496 2496

SHEETS

(FITTED) 2496 2496 2496 2496 2496

PILLOW CASE 2496 2496 2496 2496 2496

PILLOW 2496 2496 2496 2496 2496

BLANKET 2496 2496 2496 2496 2496

MATTRESS PAD 2496 2496 2496 2496 2496

HAND TOWEL 2496 2496 2496 2496 2496

BATH TOWEL 4992 4992 4992 4992 4992

WASH CLOTH 2496 2496 2496 2496 2496

FLOOR MAT 2496 2496 2496 2496 2496

NOTE: Above data is annual total workload estimates