V332-2189_ Statement of Work.pdf

Request for Quote: 6913G624Q300047

Lodging For U.S. Department of Transportation – Volpe Center

Cambridge, MA 02142 11 July through 18 August 2024

Statement of Work

1.0 Background:

The Volpe Center operates within the Office of the Secretary of Transportation Office of the Assistant Secretary for Research and Technology. The Volpe Center provides research, analysis and systems capability to DOT and other agencies requiring expertise in national transportation and logistics programs.

The Volpe Center, on behalf of the United States Department of Defense will be conducting a workshop to support the sustainability of partner-nation sponsored maritime surveillance systems.

2.0 Requirements:

a. The requirement is for up to twenty (21) rooms total. The contractor shall make these rooms available at a rate not greater than the Federal Fiscal Year 2024 per diem rate of $281.00 per night, billed to the Volpe Center.

b. All rooms shall be at the same premises and shall be no more than .75 miles from 220 Binney Street, Cambridge, MA 02142.

c. The hotel rooms shall be furnished with kitchen amenities at a minimum that include: a refrigerator, microwave oven, cook top stove /conventional oven, dishwasher, microwave oven, pots & pans, utensils, serving dishes, and silverware. Internet services shall be included as part of the room rate.

d. Each occupant shall be responsible for his/her own incidental charges secured by either a credit card or a refundable cash deposit of no more than $100.00. All incidental charges incurred are to be paid upon checkout by the attendees.

e. The Government will not be liable for any local or long-distance telephone calls made by the occupants. The Contractor shall be responsible for the collection of telephone bills for calls made by the occupants.

f. The Government assumes no liability for damage caused by the occupants. The Contractor shall be responsible for resolving any damage claims caused by an occupant; and the Contractor shall be responsible for notifying the Volpe Center Technical Point of Contact of any claims against an occupant and the nature of the incident not later than 24 hours after the incident.

Request for Quote: 6913G624Q300047

g. At least 7 days prior to attendee arrival the Volpe Center will provide a tentative occupant rooming list to the contractor; however due to circumstances beyond the control of the Volpe Center (visa and US entry arrival issues) we will be unable to confirm the final number of rooms until 7 days prior to arrival.

Cancellation of rooms up to 7 days prior to arrival shall not result in any cancellation costs.

h. In order to be awarded a government contract, the successful contractor must be registered in The System for Award Management (SAM.Gov) an official website of the U.S. government. https://www.sam.gov. There is no cost to use SAM.

Registration is free.

3.0 CLINS:

a. CLIN 00100: The Contractor shall provide one (1) room from Sunday 21 July through Saturday 27 July, 2024, for (6) nights total.

b. OPTIONAL CLIN 00200: If exercised, the contractor shall provide up to twenty

(20) rooms from Thursday 11 July through Sunday 18 August 2024, for (39) nights total.

4.0 Summary of Instructions

The Contractor’s proposal should include:

a. Detailed room description and hotel amenities. This can be either written or be in the form of a hotel brochure/pamphlet. Electronic format (PDF) is acceptable.

b. Completed Lodging Requirements Checklist.

c. Distance from Volpe (220 Binney Street, Cambridge MA 02142).

d. Verification of active SAM registration.

5.0 Period of Performance:

11 July through 18 August, 2024.

6.0 Technical Point of Contact:

Mario Caputo US Department of Transportation Volpe National Transportation Systems Center 220 Binney Street Cambridge, MA 02142 mario.caputo@dot.gov Office: 617-494-2899 mailto:andrew.breck@dot.gov